{"id":937,"date":"2024-12-19T17:00:17","date_gmt":"2024-12-19T16:00:17","guid":{"rendered":"https:\/\/www.theprojectgroup.com\/blog\/en\/?p=937"},"modified":"2025-12-10T16:00:44","modified_gmt":"2025-12-10T15:00:44","slug":"multi-project-management","status":"publish","type":"post","link":"https:\/\/www.theprojectgroup.com\/blog\/en\/multi-project-management\/","title":{"rendered":"7 Multi-Project Management Success Factors (+ Tools &#038; Checklist)"},"content":{"rendered":"<p>Are you familiar with these kinds of issues when handling many projects in parallel: inefficient scheduling, employee overload, repeatedly increased costs or quality problems? If you consider the success factors for multi-project management described below, these pain points will decrease significantly. You will learn what leads to successful <strong>multi-project management or program management<\/strong> in the following chapters:<\/p>\n<ul>\n<li><a href=\"#Chapter1\">Definition multi-project management<\/a><\/li>\n<li><a href=\"#Chapter2\">Multi-project management example<\/a><\/li>\n<li><a href=\"#Chapter3\">Challenges in multi-project management<\/a><\/li>\n<li><a href=\"#Chapter4\">Problems in multi-project management and their causes<\/a><\/li>\n<li><a href=\"#Chapter5\">7 crucial multi-project management success factors<\/a><\/li>\n<li><a href=\"#Chapter6\">FAQ on multi-project management<\/a><\/li>\n<li><a href=\"#Chapter7\">\u201cThe PPM Paradise\u201d \u2013 Your optimal multi-project environment<\/a><\/li>\n<li><a href=\"#Chapter8\">Conclusion and checklist for multi-project management<\/a><\/li>\n<\/ul>\n<blockquote>\n<h2 id=\"Chapter1\">Definition Multi-Project Management<\/h2>\n<p>Multi-project management comprises all projects of an organizational unit \u2013 i.e. many projects are implemented in parallel and with the same resource pool.<\/p><\/blockquote>\n<p>For differentiation: we define the distinction between multi-project management and <a href=\"https:\/\/en.wikipedia.org\/wiki\/Program_management\" target=\"_blank\" rel=\"noopener noreferrer\">program management<\/a> as follows:<\/p>\n<ol>\n<li>Projects within a <strong>program<\/strong> serve a common, overall goal.<\/li>\n<li><strong>Multi-Project management<\/strong> comprises all projects of an organizational unit<\/li>\n<\/ol>\n<blockquote><p><strong>Reading tip: <\/strong><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/program-management\/\" target=\"_blank\" rel=\"noopener\">8 tips on how to succeed in program management.<\/a><\/p><\/blockquote>\n<h2 id=\"Chapter2\">Multi-Project Management Example<\/h2>\n<p>A <strong>multi-project management example<\/strong> is the IT department in a bank. There, many people work on different projects that are not (necessarily) interrelated:<\/p>\n<ul>\n<li>One team is implementing the new CRM system requested by one of the departments<\/li>\n<li>Another team is working on documentation software<\/li>\n<li>A third team is expanding the features of the software used to display stock market prices<\/li>\n<li>etc.<\/li>\n<\/ul>\n<p>This IT project portfolio of the bank is implemented in parallel using the same resource pool but does not serve a shared program goal. This is why we speak of multi-project management rather than program management.<\/p>\n<blockquote><p>Reading tip: <strong><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/microsoft-project-management-tools\/\" target=\"_blank\" rel=\"noopener\">Microsoft Project Management Tool<\/a> Overview<\/strong><\/p><\/blockquote>\n<h2 id=\"Chapter3\">Challenges in Multi-Project Management<\/h2>\n<p>If you are working in a multi-project environment, you will be familiar with the number one challenge: you must implement <strong>many projects in parallel<\/strong> while <strong>drawing on the same resource pool<\/strong>.<\/p>\n<p>In addition, smooth functioning is hampered by the\u00a0circumstances of the multi-project environment:<\/p>\n<ul>\n<li>Projects are implemented in different departments<\/li>\n<li>Resources from different departments need to be coordinated<\/li>\n<li>The projects\u2019 priority and strategic contribution can change<\/li>\n<li>Project costs have to correspond to the budget<\/li>\n<li>Some projects are interdependent<\/li>\n<li>The project environment becomes more and more international<\/li>\n<li>Report requirements become increasingly complex<\/li>\n<li>Decisions must be made in a short space of time<\/li>\n<li>Precise project information is required<\/li>\n<\/ul>\n<h2 id=\"Chapter4\">Problems in Multi-Project Management and Their Causes<\/h2>\n<p><strong>It is a fact that:<\/strong> the sheer number of parallel projects makes for regular surprises. This leads to the problems listed at the beginning:<\/p>\n<ul>\n<li>Rescheduling<\/li>\n<li>Resource conflicts<\/li>\n<li>Cost increases<\/li>\n<li>Variations in quality<\/li>\n<\/ul>\n<p>Frequent causes of these problems in multi-project management are:<\/p>\n<ul>\n<li>Missing overview of all projects and resources<\/li>\n<li>Wrong priorities for initiatives and projects<\/li>\n<li>Unrealistic planning of delivery dates and efforts<\/li>\n<li>Unprofessional management of projects<\/li>\n<li>Wrong decisions in the case of resource conflicts<\/li>\n<li>Improper closure and documentation of projects<\/li>\n<\/ul>\n<p>If you succeed in reducing these problems, or even removing them as far as possible, your projects will be more successful.<\/p>\n<p>The following list of <strong>7 success factors in multi-project management<\/strong> will help you.<\/p>\n<blockquote><p><strong>Read this article <\/strong>and find out more<strong> about the meaning of <a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/project-success\/\" target=\"_blank\" rel=\"noopener\">project success<\/a><\/strong>.<\/p><\/blockquote>\n<h2 id=\"Chapter5\">7 Crucial Multi-Project Management Success Factors<\/h2>\n<h3 id=\"Factor1\">Success Factor 1: Provide for an Overview<\/h3>\n<p>Keep track of the many parallel projects. You will only succeed in this if you use a <strong>central database<\/strong> once you have reached a certain number of projects. The central database will permit you to produce reports as required for your information or for informed decisions.<\/p>\n<p>The chart below shows the different possible perspectives on the project portfolio. In addition to a central project list and resource overview, the illustration provides the following information on the portfolio:<\/p>\n<ul>\n<li>Status reports<\/li>\n<li>Portfolio and pipeline overviews<\/li>\n<li>Risk matrix<\/li>\n<li>Resource and cost charts<\/li>\n<\/ul>\n<blockquote><p><strong>Learn more <\/strong>about the<strong> <a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/project-status-report\/\" target=\"_blank\" rel=\"noopener\">Project Status Report<\/a><\/strong>.<\/p><\/blockquote>\n<p>Underneath, you can find the tools for controlling the individual projects: for resource coordination, project monitoring, and data exchange with the controlling department.<\/p>\n<figure id=\"attachment_8200\" aria-describedby=\"caption-attachment-8200\" style=\"width: 700px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/1_csm_The_PPM_Paradise_E_ef448bd539.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-8200\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/1_csm_The_PPM_Paradise_E_ef448bd539.png\" alt=\"The PPM Paradise\" width=\"700\" height=\"413\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/1_csm_The_PPM_Paradise_E_ef448bd539.png 900w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/1_csm_The_PPM_Paradise_E_ef448bd539-300x177.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><figcaption id=\"caption-attachment-8200\" class=\"wp-caption-text\">The PPM Paradise \u2013 Basis for informed decisions in multi-project environment<\/figcaption><\/figure>\n<div id=\"id69573bc811595\" class=\"iframecontainer iframecontainer--hidden\">\n            <div class=\"iframecontainer__head\" style=\"background: #D60B52!important;\">\n                <div class=\"iframecontainer__head__inner\" style=\"color:#ffffff;\" data-for=\"#id69573bc811595\">\n                    <p><strong>Download now: <\/strong> Free eBook (PDF) on \u201cThe PPM Paradise\u201d<\/p>\n                <\/div>\n                <div class=\"iframecontainer__head__icon\" data-for=\"#id69573bc811595\">\n                    <svg width=\"10px\" height=\"16px\" viewBox=\"1092 550 10 16\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\">\n                        <polygon class=\"iframecontainer__head__icon__pfeil\"  data-for=\"#id69573bc811595\" stroke=\"none\" fill=\"#ffffff\" fill-rule=\"evenodd\" points=\"1093.875 550 1101.875 558 1093.875 566 1092 564.125 1098.125 558 1092 551.875\"><\/polygon>\n                    <\/svg>\n                <\/div>\n            <\/div>\n            <div class=\"iframecontainer__iframe\">\n                <div class=\"iframecontainer__iframe__inner\">\n                    <p style=\"font-weight: 400;\">Here is what an optimal customizable solution for project, portfolio and resource management (PPM) should be capable of \u2013 tips and important arguments for your decision-makers. &gt; <a href=\"https:\/\/www.theprojectgroup.com\/data\/Downloads_eBooks\/TPG_PPM_Paradise_eBook_EN_-_TPG_TheProjectGroup.pdf\" target=\"_blank\" rel=\"noopener\">Download eBook (PDF) \u201cThe PPM Paradise\u201d<\/a><\/p>\n\n                \t<!-- ENGLISCH Wichtig: nur den Code in download-asset \u00e4ndern - definiert Download -->\r\n<script type='text\/x-ccm-loader' data-ccm-loader-src=\"https:\/\/js-eu1.hsforms.net\/forms\/embed\/developer\/146642994.js\" defer><\/script>\r\n\r\n<div class=\"hs-form-html\"\r\n     data-download-asset=\"CU31E\"\r\n     data-region=\"eu1\"\r\n     data-form-id=\"ed0008c7-47d5-4c2e-ad2f-000bd95b74c5\"\r\n     data-portal-id=\"146642994\"><\/div>\r\n\r\n<script>\r\n(() => {\r\n  const FORM_ID = 'ed0008c7-47d5-4c2e-ad2f-000bd95b74c5';\r\n  const FIELD   = '0-1\/download_asset';\r\n  const roots   = new Set();\r\n  const formsByRoot = new WeakMap();\r\n\r\n  const setViaApi = (root) => {\r\n    const code = root.dataset.downloadAsset || '';\r\n    const form = formsByRoot.get(root);\r\n    if (!code || !form) return;\r\n    form.setFieldValue(FIELD, code);\r\n  };\r\n\r\n  window.addEventListener('hs-form-event:on-ready', (event) => {\r\n    if (!window.HubSpotFormsV4) return;\r\n    const form = HubSpotFormsV4.getFormFromEvent(event);\r\n    if (!form || form.getFormId() !== FORM_ID) return;\r\n\r\n    const root = [...roots].find(r => r.contains(event.target));\r\n    if (!root) return;\r\n\r\n    formsByRoot.set(root, form);\r\n    setViaApi(root);\r\n  });\r\n\r\n  window.addEventListener('message', (event) => {\r\n    const d = event.data;\r\n    if (!d || d.type !== 'hsFormCallback' || d.eventName !== 'onFormSubmit') return;\r\n    if (d.id !== FORM_ID) return;\r\n\r\n    roots.forEach(setViaApi);\r\n  });\r\n\r\n  document.addEventListener('DOMContentLoaded', () => {\r\n    document.querySelectorAll('.hs-form-html[data-download-asset][data-form-id=\"' + FORM_ID + '\"]')\r\n      .forEach(r => roots.add(r));\r\n  });\r\n})();\r\n<\/script>\n                    <style>\/* Kompaktere Darstellung f\u00fcr HubSpot Formulare *\/\n[data-hsfc-id=\"Renderer\"] .hsfc-Step .hsfc-Step__Content { padding: 0 20px 20px !important; }\n[data-hsfc-id=Renderer] .hsfc-TextField>*:not(:last-child) { margin-bottom:4px !important; }\n[data-hsfc-id=\"Renderer\"] .hsfc-Row { gap: 20px !important; margin-bottom: 12px !important; }\n[data-hsfc-id=\"Renderer\"] .hsfc-NavigationRow { margin-top: 6px !important; }\n[data-hsfc-id=\"Renderer\"] .hsfc-TextInput { padding: 8px !important; }<\/style>\n                <\/div>\n            <\/div>\n        <\/div><p>With a central solution for project, portfolio and resource management (PPM), using <a href=\"https:\/\/www.theprojectgroup.com\/en\/microsoft-cloud-project-management\/project-power-pack\" target=\"_blank\" rel=\"noopener\">PPM project tools<\/a>, you can track all information from the aggregated overview down to the smallest detail. If you are looking to implement an environment of this kind, remember this: better to <strong>start with limited functionality<\/strong> and build on that than to use maximum functionality and fail at the very beginning.<\/p>\n<p>We will elaborate on the possibilities and the benefits of such a paradise PPM environment (we call it \u201cThe PPM Paradise\u201d) further below in this article after the success factors.<\/p>\n<blockquote><p><strong>Our tip:<\/strong> Make portfolio meetings time-limited. It is impossible to look at all projects and resources each time. Therefore, make sure that you define traffic light indicators and other criteria that will allow you to effectively filter the right projects and resources.<\/p>\n<p>(Reading tip: How to manage your multi-project environment with <a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/project-portfolio-meetings\/\" target=\"_blank\" rel=\"noopener\">project portfolio meetings<\/a>)<\/p><\/blockquote>\n<h3 id=\"Factor2\">Success Factor 2: Employ Your PMO<\/h3>\n<p>If you want to administer your environment for multi-project management efficiently, your projects must meet certain <strong>standards<\/strong> in structure and setup. In addition, you need to define <strong>processes<\/strong> for planning and updating your projects.<\/p>\n<p>As decisions have cross-project effects, controlling for all projects should follow the same intervals \u2013 using <strong>data that is as recent as possible<\/strong>. Project managers need to know what to do when. And how to do it. That is why they need the appropriate <strong>training and supervision<\/strong>.<\/p>\n<figure id=\"attachment_8203\" aria-describedby=\"caption-attachment-8203\" style=\"width: 700px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/4_stakeholders.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-8203\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/4_stakeholders.png\" alt=\"PMO in multi-project management\" width=\"700\" height=\"352\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/4_stakeholders.png 1059w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/4_stakeholders-300x150.png 300w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/4_stakeholders-1024x515.png 1024w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/4_stakeholders-350x175.png 350w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/4_stakeholders-164x82.png 164w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><figcaption id=\"caption-attachment-8203\" class=\"wp-caption-text\">With appropriate processes and high data quality, a PMO ensures professional control in multi-project management<\/figcaption><\/figure>\n<p>Your<strong> PMO<\/strong> should serve as a hub of communication between project managers, team leaders, decision-makers and controllers. It should be responsible for the <strong>efficient flow of information<\/strong> and the continuous <strong>improvement of the maturity level<\/strong> in project management.<\/p>\n<p>PMO functions and improvements could for instance include:<\/p>\n<ul>\n<li>Supporting the roles involved<\/li>\n<li>Determining how projects are initiated<\/li>\n<li>Coordinating resource requests<\/li>\n<li>Ensuring reports are up to date, complete and plausible<\/li>\n<li>Establishing processes and methods<\/li>\n<li>Training project managers<\/li>\n<li>Implementing a suitable tool environment for project, portfolio and resource management<\/li>\n<\/ul>\n<p>The benefits of a well-established and accepted PMO should be:<\/p>\n<ul>\n<li>Time savings due to routine and training<\/li>\n<li>Decrease in project delays, costs and effort overruns<\/li>\n<li>Improved profitability of customer projects<\/li>\n<li>Reduction of resource conflicts<\/li>\n<li>Improved strategic direction of the projects<\/li>\n<\/ul>\n<figure id=\"attachment_4914\" aria-describedby=\"caption-attachment-4914\" style=\"width: 550px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2017\/07\/3_Responsibilities.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-4914\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2017\/07\/3_Responsibilities.png\" alt=\"Distribution of PMO responsibilities of PMO in multi-project management\" width=\"550\" height=\"322\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2017\/07\/3_Responsibilities.png 487w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2017\/07\/3_Responsibilities-300x176.png 300w\" sizes=\"(max-width: 550px) 100vw, 550px\" \/><\/a><figcaption id=\"caption-attachment-4914\" class=\"wp-caption-text\">Current actual and future desired distribution of PMO responsibilities (source: <a href=\"https:\/\/www.theprojectgroup.com\/en\/pmo-survey\" target=\"_blank\" rel=\"noopener\">PMO Survey 2020<\/a> by TPG The Project Group)<\/figcaption><\/figure>\n<blockquote><p><strong>Our tip:<\/strong> It is vital for your PMO to have backing from top management. However, it must not be perceived as a supervisory body. Instead, it has to give clear proof of its value to the project teams. This will ensure acceptance.<\/p>\n<p>(Reading tip: <strong>Successful <a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/pmo-setup\/\" target=\"_blank\" rel=\"noopener\">PMO Setup<\/a> in 4 Simple Steps<\/strong>)<\/p><\/blockquote>\n<h3 id=\"Factor3\">Success Factor 3: Prioritize Initiatives and Projects Appropriately<\/h3>\n<p>To avoid having to deal with too many projects at once, you should <strong>concentrate on the important and urgent<\/strong> ones. Therefore, set priorities in line with corporate strategy. Start your projects according to these priorities.<\/p>\n<p>We urgently recommend a way of making prioritization easier. Create a decision matrix to differentiate between\u00a0operations and different project types. The design of this <strong>project-worthiness analysis<\/strong> needs to be\u00a0individual for every company.<\/p>\n<table>\n<tbody>\n<tr>\n<td style=\"background-color: #d60b52; color: #002b36; font-family: Arial, Helvetica, sans-serif !important; ;font-size: 14px; font-weight: bold; overflow: hidden; padding: 10px 5px; text-align: left; vertical-align: top; word-break: normal; border: 1px solid inherit;\"><span style=\"font-family: Arial, Helvetica, sans-serif; font-size: 14px; color: #ffffff;\">Criteria<\/span><\/td>\n<td style=\"background-color: #d60b52; color: #002b36; font-family: Arial, Helvetica, sans-serif !important; ;font-size: 14px; font-weight: bold; overflow: hidden; padding: 10px 5px; text-align: left; vertical-align: top; word-break: normal; border: 1px solid inherit;\"><span style=\"font-family: Arial, Helvetica, sans-serif; font-size: 14px; color: #ffffff;\">Operation<\/span><\/td>\n<td style=\"background-color: #d60b52; color: #002b36; font-family: Arial, Helvetica, sans-serif !important; ;font-size: 14px; font-weight: bold; overflow: hidden; padding: 10px 5px; text-align: left; vertical-align: top; word-break: normal; border: 1px solid inherit;\"><span style=\"font-family: Arial, Helvetica, sans-serif; font-size: 14px; color: #ffffff;\">Minor Project<\/span><\/td>\n<td style=\"background-color: #d60b52; color: #002b36; font-family: Arial, Helvetica, sans-serif !important; ;font-size: 14px; font-weight: bold; overflow: hidden; padding: 10px 5px; text-align: left; vertical-align: top; word-break: normal; border: 1px solid inherit;\"><span style=\"font-family: Arial, Helvetica, sans-serif; font-size: 14px; color: #ffffff;\">Project<\/span><\/td>\n<td style=\"background-color: #d60b52; color: #002b36; font-family: Arial, Helvetica, sans-serif !important; ;font-size: 14px; font-weight: bold; overflow: hidden; padding: 10px 5px; text-align: left; vertical-align: top; word-break: normal; border: 1px solid inherit;\"><span style=\"font-family: Arial, Helvetica, sans-serif; font-size: 14px; color: #ffffff;\">Selection<\/span><\/td>\n<\/tr>\n<tr>\n<td width=\"120\">Number of areas involved<\/td>\n<td width=\"120\">1 area<\/td>\n<td width=\"120\">Up to 3 areas<\/td>\n<td width=\"120\">Over 3 areas<\/td>\n<td width=\"120\">Up to 3 areas<\/td>\n<\/tr>\n<tr>\n<td width=\"120\">Size of entire project team<\/td>\n<td width=\"120\">2 \u2013 5 people<\/td>\n<td width=\"120\">Over 6 people<\/td>\n<td width=\"120\">Over 12 people<\/td>\n<td width=\"120\">Over 6 people<\/td>\n<\/tr>\n<tr>\n<td width=\"120\">Resource requirements<\/td>\n<td width=\"120\">10 \u2013 30 man-days<\/td>\n<td width=\"120\">30 \u2013 100 man-days<\/td>\n<td width=\"120\">Over 100 man-days<\/td>\n<td width=\"120\">30 \u2013 100 man-days<\/td>\n<\/tr>\n<tr>\n<td width=\"120\">Capital expenditure<\/td>\n<td width=\"120\">Under 10.000 \u20ac<\/td>\n<td width=\"120\">10.000 \u2013 50.000 \u20ac<\/td>\n<td width=\"120\">Over 50.000 \u20ac<\/td>\n<td width=\"120\">10.000 \u2013 50.000 \u20ac<\/td>\n<\/tr>\n<tr>\n<td width=\"120\">Duration<\/td>\n<td width=\"120\">1 \u2013 3 months<\/td>\n<td width=\"120\">4 \u2013 10 months<\/td>\n<td width=\"120\">Over 10 months<\/td>\n<td width=\"120\">4 \u2013 10 months<\/td>\n<\/tr>\n<tr>\n<td width=\"120\">Inherent complexity<\/td>\n<td width=\"120\">Low<\/td>\n<td width=\"120\">Medium<\/td>\n<td width=\"120\">High<\/td>\n<td width=\"120\">High<\/td>\n<\/tr>\n<tr>\n<td width=\"120\">Novelty for project team<\/td>\n<td width=\"120\">Low<\/td>\n<td width=\"120\">Medium<\/td>\n<td width=\"120\">High<\/td>\n<td width=\"120\">Low<\/td>\n<\/tr>\n<tr>\n<td width=\"120\">Quality risk<\/td>\n<td width=\"120\">Low<\/td>\n<td width=\"120\">Medium<\/td>\n<td width=\"120\">High<\/td>\n<td width=\"120\">Medium<\/td>\n<\/tr>\n<tr>\n<td width=\"120\">External impact<\/td>\n<td width=\"120\">Low<\/td>\n<td width=\"120\">Medium<\/td>\n<td width=\"120\">High<\/td>\n<td width=\"120\">Low<\/td>\n<\/tr>\n<tr>\n<td style=\"background-color: #d60b52; color: #002b36; font-family: Arial, Helvetica, sans-serif !important; ;font-size: 14px; font-weight: bold; overflow: hidden; padding: 10px 5px; text-align: left; vertical-align: top; word-break: normal; border: 1px solid inherit;\"><\/td>\n<td style=\"background-color: #d60b52; color: #002b36; font-family: Arial, Helvetica, sans-serif !important; ;font-size: 14px; font-weight: bold; overflow: hidden; padding: 10px 5px; text-align: left; vertical-align: top; word-break: normal; border: 1px solid inherit;\"><\/td>\n<td style=\"background-color: #d60b52; color: #002b36; font-family: Arial, Helvetica, sans-serif !important; ;font-size: 14px; font-weight: bold; overflow: hidden; padding: 10px 5px; text-align: left; vertical-align: top; word-break: normal; border: 1px solid inherit;\"><\/td>\n<td style=\"background-color: #d60b52; color: #002b36; font-family: Arial, Helvetica, sans-serif !important; ;font-size: 14px; font-weight: bold; overflow: hidden; padding: 10px 5px; text-align: left; vertical-align: top; word-break: normal; border: 1px solid inherit;\"><span style=\"font-family: Arial, Helvetica, sans-serif; font-size: 14px; color: #ffffff;\">Recommendation:<\/span><\/td>\n<td style=\"background-color: #d60b52; color: #002b36; font-family: Arial, Helvetica, sans-serif !important; ;font-size: 14px; font-weight: bold; overflow: hidden; padding: 10px 5px; text-align: left; vertical-align: top; word-break: normal; border: 1px solid inherit;\"><span style=\"font-family: Arial, Helvetica, sans-serif; font-size: 14px; color: #ffffff;\">Minor Project<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p style=\"text-align: center;\"><em>Project-worthiness analysis for distinguishing between operations and project types<\/em><\/p>\n<blockquote><p><strong>Our tip: <\/strong>Download our<strong> free <\/strong><a href=\"https:\/\/www.theprojectgroup.com\/data\/Downloads_Content_Upgrades\/Project_Worthiness_Analysis_2022_-_TPG_The_Project_Group.xlsx\" target=\"_blank\" rel=\"noopener\"><strong>Project-worthiness analysis template<\/strong><\/a> (MS Excel). You can easily adapt the template to your needs.<\/p><\/blockquote>\n<p>Depending on the rating, you need to use different controlling methods. This is about investing the administrative and controlling effort appropriate to the size of the undertaking.<\/p>\n<p>Make your prioritization independent of the project type. You can determine the importance by using previously established drivers.<\/p>\n<blockquote><p><strong>Our tip:<\/strong> Make sure you actually use the most resources for the most important projects.<\/p>\n<p>(Reading tip: <strong><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/introducing-project-portfolio-management\/\" target=\"_blank\" rel=\"noopener noreferrer\">Project portfolio management<\/a>: 7-step guide<\/strong>)<\/p><\/blockquote>\n<h3 id=\"Factor4\">Success Factor 4: Be Strategic in Your Capacity Planning<\/h3>\n<p>Strategic resource planning, also known as <a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/capacity-planning-in-project-management\/\" target=\"_blank\" rel=\"noopener\">capacity planning<\/a>, has one aim: the predictive allocation of employees with the necessary skills.<\/p>\n<p>You also need to ensure that the appropriate employees will be available at the right time to implement strategically relevant projects.<\/p>\n<p>With inadequate capacity planning, you <strong>run risks<\/strong> such as:<\/p>\n<ul>\n<li>Projects are not finished on time due to insufficient resource allocation<\/li>\n<li>Project costs increase, as you are not using enough appropriate resources<\/li>\n<li>Business opportunities cannot be exploited, as the required skills could not be obtained on time<\/li>\n<li>Your coordination efforts for resolving resource conflicts are significantly higher<\/li>\n<li>All of this can result in dissatisfied customers<\/li>\n<\/ul>\n<figure id=\"attachment_8204\" aria-describedby=\"caption-attachment-8204\" style=\"width: 700px\" class=\"wp-caption alignnone\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/TPG_PortfolioManager.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-8204\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/TPG_PortfolioManager.png\" alt=\"portfolio \/ multi-project management scenario planning\" width=\"700\" height=\"350\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/TPG_PortfolioManager.png 936w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/TPG_PortfolioManager-300x150.png 300w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/TPG_PortfolioManager-350x175.png 350w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/TPG_PortfolioManager-700x350.png 700w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/TPG_PortfolioManager-164x82.png 164w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><figcaption id=\"caption-attachment-8204\" class=\"wp-caption-text\">When is it possible to start new projects in the portfolio from a resource perspective? Overview of the utilization via <a href=\"https:\/\/www.theprojectgroup.com\/en\/project-management-tools\/project-portfolio-management-software\" target=\"_blank\" rel=\"noopener\">TPG CoReSuite Portfolio Manager App<\/a><\/figcaption><\/figure>\n<p><strong>Strategic resource planning<\/strong> done properly can gain you a variety of benefits.<\/p>\n<p>These include, for instance:<\/p>\n<ul>\n<li>You ensure that you reserve the most resources for the most important projects rather than for staffing unimportant ones<\/li>\n<li>A complete overview of all resources, their project assignments and\u00a0operations will keep you informed about the overall resource utilization<\/li>\n<li>You know which \u2013 and how many \u2013 new projects can be started and also carried out in addition<\/li>\n<li>You recognize resource bottlenecks in good time and can react to them in accordance with your corporate strategy<\/li>\n<li>Many resource conflicts are avoided, as they never actually arise<\/li>\n<\/ul>\n<blockquote><p><strong>Our tip:<\/strong> For successful strategic capacity planning, a strong PMO with backing from top management is vital. In addition, you need a suitable tool environment corresponding to the number of projects and resources.<\/p>\n<p>(Reading tip: <strong>Important success factors of <a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/capacity-planning-in-project-management\/\" target=\"_blank\" rel=\"noopener\">capacity planning<\/a><\/strong>.)<\/p><\/blockquote>\n<h3 id=\"Factor5\">Success Factor 5: Optimally Support Tactical Resource Planning<\/h3>\n<p><strong>Tactical<\/strong> <a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/resource-management\/\" target=\"_blank\" rel=\"noopener\"><strong>resource management<\/strong><\/a> is the process of coordination between project manager and team leader. Project managers assign resources to the tasks of their projects. In doing so, they hope to actually get the team members they planned with. Where those team members are deployed in the end is the decision of the respective team leaders.<\/p>\n<p><strong>Tactical resource planning<\/strong> is anything but easy <strong>for project managers and team leaders<\/strong> because:<\/p>\n<ul>\n<li>Efforts may not have been estimated as required<\/li>\n<li>Team members are not as interchangeable as initially assumed<\/li>\n<li>Project scope and delivery dates can change<\/li>\n<li>Absences due to illness tend to be unexpected<\/li>\n<\/ul>\n<p>The graphic below shows the people required for three projects on the left. On the right, you can see that the capacity of the available people is reduced due to absences and operations. As a result, the remaining project availability is no longer enough to serve all projects fully (Project A fully, Project B a little less and Project C significantly less than requested by the project manager).<\/p>\n<figure id=\"attachment_8205\" aria-describedby=\"caption-attachment-8205\" style=\"width: 700px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/Team-Manager-Project-Manager-Alignment-1_E-e1657186035931.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-8205\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/Team-Manager-Project-Manager-Alignment-1_E-e1657186035931.png\" alt=\"Coordination project \/ team in multi-project management\" width=\"700\" height=\"460\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/Team-Manager-Project-Manager-Alignment-1_E-e1657186035931.png 2037w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/Team-Manager-Project-Manager-Alignment-1_E-e1657186035931-300x197.png 300w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/Team-Manager-Project-Manager-Alignment-1_E-e1657186035931-1024x674.png 1024w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/Team-Manager-Project-Manager-Alignment-1_E-e1657186035931-1536x1010.png 1536w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><figcaption id=\"caption-attachment-8205\" class=\"wp-caption-text\">Actual project availability takes absences and operations into account<\/figcaption><\/figure>\n<p>Please note the following: <strong>In resource planning only complete planning is good planning<\/strong>. To achieve this, you should mark the following points:<\/p>\n<ul>\n<li>Planning can be considered complete once each team member\u2019s <strong>absences,\u00a0operations and project assignments<\/strong> have been recorded<\/li>\n<li>Only team leaders are able to plan completely for their team members; project managers lack this insight<\/li>\n<li><strong>Project availability<\/strong> is determined by looking at the capacity minus absences and operations<\/li>\n<li>Planning project assignments differs between line and matrix organizations.<\/li>\n<\/ul>\n<blockquote><p><strong>Our tip:<\/strong> Better to be complete and slightly unspecific in your planning than specific but incomplete. Only complete planning is good planning. And get used to the idea that resource planning will not always be 100 per cent specific. Outside interferences tend to come before you can adjust your planning.<\/p><\/blockquote>\n<blockquote><p><strong>You might like our article <\/strong>about quick <strong><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/introducing-resource-management\/\" target=\"_blank\" rel=\"noopener\">Resource Planning Implementation<\/a> or <\/strong>consider getting<strong> our free eBook on tactical resource planning below.<\/strong><\/p><\/blockquote>\n<h3 id=\"Factor6\">Success Factor 6: Ensure Transparency of Dependencies<\/h3>\n<p>The steering committee for multi-project management or programs issues its targets at regular intervals. This includes, for instance, directives concerning the important milestones at the interfaces.<\/p>\n<p>These targets are allocated to the corresponding projects (top-down). And the project managers must implement them.<\/p>\n<figure id=\"attachment_4921\" aria-describedby=\"caption-attachment-4921\" style=\"width: 600px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2017\/07\/6_ProjectLink.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-4921\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2017\/07\/6_ProjectLink.png\" alt=\"Success Factors for Multi-Project Management \u2013 Cross-project dependencies\" width=\"600\" height=\"238\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2017\/07\/6_ProjectLink.png 1287w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2017\/07\/6_ProjectLink-300x119.png 300w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2017\/07\/6_ProjectLink-768x304.png 768w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2017\/07\/6_ProjectLink-1024x406.png 1024w\" sizes=\"(max-width: 600px) 100vw, 600px\" \/><\/a><figcaption id=\"caption-attachment-4921\" class=\"wp-caption-text\">Cross-project dependencies must be automatically visible without pre-empting decisions (example with TPG ProjectLink for Microsoft environments)<\/figcaption><\/figure>\n<blockquote><p><strong>Our tip:<\/strong> Use \u201csoft\u201d links between the tasks of different projects. These have the advantage that project managers can see the resulting scheduling conflicts directly when making changes. However, this happens without changing their own plan, which is important. After all, project managers stay in control of their own planning.<\/p>\n<p>(Reading tip: <strong>Successful <a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/program-management\/\" target=\"_blank\" rel=\"noopener\">program management<\/a> with R&amp;D example<\/strong>)<\/p><\/blockquote>\n<h3 id=\"Factor7\">Success Factor 7: Simplify Budget Planning and Cost Tracking<\/h3>\n<p>In performing their tasks, project managers and controllers are reliant on each other\u2019s data.<\/p>\n<p>This makes it necessary to provide for system integration between both worlds via <a href=\"https:\/\/www.theprojectgroup.com\/en\/integration-middleware\" target=\"_blank\" rel=\"noopener\">integration middleware<\/a>. Without an <strong>automatic transfer of data in both directions<\/strong>, two things would be impossible:<\/p>\n<ul>\n<li>Timely monthly billing<\/li>\n<li>Prompt distribution of remaining budgets between the projects<\/li>\n<\/ul>\n<p>The basic <strong>integration scenarios<\/strong> are the following:<\/p>\n<ul>\n<li>Aligning the project structure of the PPM and ERP systems<\/li>\n<li>Forecast transfer from the PPM system to the ERP system for budget creation<\/li>\n<li>Transferring the actual hours from the PPM system to the ERP system for settlement<\/li>\n<li>Transferring the actual cost from the ERP to the PPM system for controlling<\/li>\n<\/ul>\n<figure id=\"attachment_8225\" aria-describedby=\"caption-attachment-8225\" style=\"width: 600px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/csm_SAP-Integration-UseCase-1_E_5b2c55eb01.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-8225\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/csm_SAP-Integration-UseCase-1_E_5b2c55eb01.png\" alt=\"\" width=\"600\" height=\"234\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/csm_SAP-Integration-UseCase-1_E_5b2c55eb01.png 700w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/csm_SAP-Integration-UseCase-1_E_5b2c55eb01-300x117.png 300w\" sizes=\"(max-width: 600px) 100vw, 600px\" \/><\/a><figcaption id=\"caption-attachment-8225\" class=\"wp-caption-text\">Data synchronization between controlling and project management (here: transfer of the structure in both directions at the push of a button via <a href=\"https:\/\/www.theprojectgroup.com\/en\/middleware\/sap-integration\" target=\"_blank\" rel=\"noopener\">TPG PSLink for SAP integration<\/a>)<\/figcaption><\/figure>\n<p>The <strong>advantages of such an integration<\/strong> are as follows:<\/p>\n<ul>\n<li>Simplifies many work steps thanks to consistent project management processes<\/li>\n<li>Integrates project planning, controlling, collaboration and document management<\/li>\n<li>Eliminates dual data maintenance<\/li>\n<li>Better data quality as decision-making basis for project manager, controlling and management<\/li>\n<\/ul>\n<blockquote><p><strong>Our tip:<\/strong> The benefit of such a tool integration increases along with the number of projects and updates. The integration of PPM, ERP and other systems can be simple at first. It can be gradually extended as required.<\/p><\/blockquote>\n<hr \/>\n<h2 id=\"Chapter6\">FAQ on Multi-Project Management<\/h2>\n<h3>Why do I need multi-project management?<\/h3>\n<p>Multi-project management (and the directly related portfolio management) allows you to, for example:<\/p>\n<ul>\n<li>Establish a link between corporate strategic planning and project management<\/li>\n<li>Gain an overview of all projects at the company<\/li>\n<li>Identify and utilize synergies and potential synergies between the projects<\/li>\n<li>Identify dependencies between projects<\/li>\n<li>Utilize scarce resources the right way<\/li>\n<li>Decide on the right timing for the project start<\/li>\n<\/ul>\n<h3>What are success factors for implementing multi-project management?<\/h3>\n<ul>\n<li>Success factor 1: Stay on top with a suitable IT environment for project, portfolio and resource management (PPM) with a central database \u2013 see <a href=\"https:\/\/www.theprojectgroup.com\/data\/Downloads_eBooks\/TPG_PPM_Paradise_eBook_EN_-_TPG_TheProjectGroup.pdf\" target=\"_blank\" rel=\"noopener\">\u201eThe PPM Paradise\u201c (PDF)<\/a>.<\/li>\n<li>Success factor 2: Use your PMO as a central hub, e.g., for standardizing all processes, methods and tools. What is more, the PMO can have many different <a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/pmo-functions\/\" target=\"_blank\" rel=\"noopener\">PMO functions<\/a>.<\/li>\n<li>Success factor 3: Prioritize initiatives and projects correctly. A project-worthiness analysis can help decide when a project is to be treated as such and how.<\/li>\n<li>Success factor 4: Plan your capacities strategically to make sure that most resources work on the important projects.<\/li>\n<li>Success factor 5: Support tactical <a href=\"https:\/\/www.theprojectgroup.com\/en\/team-management-software\" target=\"_blank\" rel=\"noopener\">resource planning between project and line management<\/a> to keep resource overload as low as possible.<\/li>\n<li>Success factor 6: Ensure the visibility of dependencies between projects with the aid of a <a href=\"https:\/\/www.theprojectgroup.com\/en\/project-management-tools\/program-management-ms-project\" target=\"_blank\" rel=\"noopener\">suitable tool environment<\/a>.<\/li>\n<li>Success factor 7: Simplify your budget planning and cost tracking with <a href=\"https:\/\/www.theprojectgroup.com\/en\/integration-middleware\" target=\"_blank\" rel=\"noopener\">integration middleware<\/a> for the automated data exchange between ERP and PPM system.<\/li>\n<\/ul>\n<h3>What are the benefits of multi-project management?<\/h3>\n<p>The joint coordination of all projects at the company (via project portfolio management), with a view to identifying mutual dependencies and using the shared resource pool, makes it possible to be more successful and efficient in implementing the entire portfolio and the individual projects.<\/p>\n<h3>Starting from which number of projects do I need multi-project management?<\/h3>\n<p>There is no set rule stating from which number of projects a company needs multi-project management. It depends on various factors, such as the size and complexity of the projects, the number of employees and departments involved and the available resources. If a company carries out multiple projects in parallel and has difficulty keeping an overview, setting priorities and using resources efficiently, it can be helpful to implement multi-project management.<\/p>\n<hr \/>\n<h2 id=\"Chapter7\">\u201cThe PPM-Paradise\u201d \u2013 Your Optimal Multi-Project Environment<\/h2>\n<p>Even today, many companies work exclusively with Office tools for spreadsheets (e.g. Microsoft Excel is still very common), text documents and e-mail attachments in multi-project management. In a small environment, this may still be feasible, but when the project portfolio grows, this approach quickly reaches its limits. This section of the article you are currently reading is meant precisely for those people who detect these limits at their company.<\/p>\n<div id=\"id69573bc8116ee\" class=\"iframecontainer iframecontainer--hidden\">\n            <div class=\"iframecontainer__head\" style=\"background: #D60B52!important;\">\n                <div class=\"iframecontainer__head__inner\" style=\"color:#ffffff;\" data-for=\"#id69573bc8116ee\">\n                    <p><strong>Download now: <\/strong> Free eBook (PDF) on \u201cThe PPM Paradise\u201d<\/p>\n                <\/div>\n                <div class=\"iframecontainer__head__icon\" data-for=\"#id69573bc8116ee\">\n                    <svg width=\"10px\" height=\"16px\" viewBox=\"1092 550 10 16\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\">\n                        <polygon class=\"iframecontainer__head__icon__pfeil\"  data-for=\"#id69573bc8116ee\" stroke=\"none\" fill=\"#ffffff\" fill-rule=\"evenodd\" points=\"1093.875 550 1101.875 558 1093.875 566 1092 564.125 1098.125 558 1092 551.875\"><\/polygon>\n                    <\/svg>\n                <\/div>\n            <\/div>\n            <div class=\"iframecontainer__iframe\">\n                <div class=\"iframecontainer__iframe__inner\">\n                    <p style=\"font-weight: 400;\">Here is what an optimal customizable solution for project, portfolio and resource management (PPM) should be capable of \u2013 tips and important arguments for your decision-makers. &gt; <a href=\"https:\/\/www.theprojectgroup.com\/data\/Downloads_eBooks\/TPG_PPM_Paradise_eBook_EN_-_TPG_TheProjectGroup.pdf\" target=\"_blank\" rel=\"noopener\">Download eBook (PDF) \u201cThe PPM Paradise\u201d<\/a><\/p>\n\n                \t<!-- ENGLISCH Wichtig: nur den Code in download-asset \u00e4ndern - definiert Download -->\r\n<script type='text\/x-ccm-loader' data-ccm-loader-src=\"https:\/\/js-eu1.hsforms.net\/forms\/embed\/developer\/146642994.js\" defer><\/script>\r\n\r\n<div class=\"hs-form-html\"\r\n     data-download-asset=\"CU31E\"\r\n     data-region=\"eu1\"\r\n     data-form-id=\"ed0008c7-47d5-4c2e-ad2f-000bd95b74c5\"\r\n     data-portal-id=\"146642994\"><\/div>\r\n\r\n<script>\r\n(() => {\r\n  const FORM_ID = 'ed0008c7-47d5-4c2e-ad2f-000bd95b74c5';\r\n  const FIELD   = '0-1\/download_asset';\r\n  const roots   = new Set();\r\n  const formsByRoot = new WeakMap();\r\n\r\n  const setViaApi = (root) => {\r\n    const code = root.dataset.downloadAsset || '';\r\n    const form = formsByRoot.get(root);\r\n    if (!code || !form) return;\r\n    form.setFieldValue(FIELD, code);\r\n  };\r\n\r\n  window.addEventListener('hs-form-event:on-ready', (event) => {\r\n    if (!window.HubSpotFormsV4) return;\r\n    const form = HubSpotFormsV4.getFormFromEvent(event);\r\n    if (!form || form.getFormId() !== FORM_ID) return;\r\n\r\n    const root = [...roots].find(r => r.contains(event.target));\r\n    if (!root) return;\r\n\r\n    formsByRoot.set(root, form);\r\n    setViaApi(root);\r\n  });\r\n\r\n  window.addEventListener('message', (event) => {\r\n    const d = event.data;\r\n    if (!d || d.type !== 'hsFormCallback' || d.eventName !== 'onFormSubmit') return;\r\n    if (d.id !== FORM_ID) return;\r\n\r\n    roots.forEach(setViaApi);\r\n  });\r\n\r\n  document.addEventListener('DOMContentLoaded', () => {\r\n    document.querySelectorAll('.hs-form-html[data-download-asset][data-form-id=\"' + FORM_ID + '\"]')\r\n      .forEach(r => roots.add(r));\r\n  });\r\n})();\r\n<\/script>\n                    <style>\/* Kompaktere Darstellung f\u00fcr HubSpot Formulare *\/\n[data-hsfc-id=\"Renderer\"] .hsfc-Step .hsfc-Step__Content { padding: 0 20px 20px !important; }\n[data-hsfc-id=Renderer] .hsfc-TextField>*:not(:last-child) { margin-bottom:4px !important; }\n[data-hsfc-id=\"Renderer\"] .hsfc-Row { gap: 20px !important; margin-bottom: 12px !important; }\n[data-hsfc-id=\"Renderer\"] .hsfc-NavigationRow { margin-top: 6px !important; }\n[data-hsfc-id=\"Renderer\"] .hsfc-TextInput { padding: 8px !important; }<\/style>\n                <\/div>\n            <\/div>\n        <\/div><h3>What Are the Benefits of a PPM System in Multi-Project Management?<\/h3>\n<p>\u201cParadise\u201d conditions in multi-project management mean: your project, portfolio and resource environment (PPM) works with maximum efficiency. You are always fully informed about your project landscape. You are spared a lot of effort, unnecessary cost, loss of time and coordination mishaps. The data on which you base your decisions is always up to date, and you can make the best possible use of your company\u2019s resources.<\/p>\n<p>In a nutshell: In your complex multi-project landscape, you have exactly the right environment to make informed decisions.<\/p>\n<p>\u201cThe PPM Paradise\u201d is the is a concept for the optimal environment for enterprise-wide project, program, portfolio and resource management \u2013 tailored to individual customer requirements. In addition, it gives <strong>all roles involved the good feeling to always have full control over the project environment<\/strong>: the PMO, management, the team leader, the project manager and the controlling staff.<\/p>\n<p>The PPM Paradise provides a good overview of your multi-project landscape with for example:<\/p>\n<ul>\n<li>Status across all projects<\/li>\n<li>Portfolios with important information on the projects<\/li>\n<li>Project pipeline<\/li>\n<li>Risk assessment<\/li>\n<li>Overviews of resource utilization and costs<\/li>\n<li>Details on the strategic contribution of the portfolio<\/li>\n<\/ul>\n<figure id=\"attachment_8207\" aria-describedby=\"caption-attachment-8207\" style=\"width: 900px\" class=\"wp-caption alignnone\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/1_csm_The_PPM_Paradise_E_ef448bd539-1.png\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-8207\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/1_csm_The_PPM_Paradise_E_ef448bd539-1.png\" alt=\"The PPM Paradise\" width=\"900\" height=\"531\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/1_csm_The_PPM_Paradise_E_ef448bd539-1.png 900w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/1_csm_The_PPM_Paradise_E_ef448bd539-1-300x177.png 300w\" sizes=\"(max-width: 900px) 100vw, 900px\" \/><\/a><figcaption id=\"caption-attachment-8207\" class=\"wp-caption-text\">\u201cThe PPM Paradise\u201d for a good overview and easier work in multi-project management<\/figcaption><\/figure>\n<h3>Key Responsibility Is with the PMO<\/h3>\n<p>The PMO is meant to improve processes in multi-project management. If you wish to implement the PPM Paradise as a centralized tool environment with the appropriate processes for PPM activities at your company, this is a <strong>task best managed by the PMO<\/strong>.<\/p>\n<h3>Portfolio Dashboard<\/h3>\n<p>To maintain an overview in the multi-project environment and to exercise a controlling influence, you urgently need good <a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/implement-project-portfolio-management\/\" target=\"_blank\" rel=\"noopener\">project portfolio management<\/a>. A portfolio dashboard serves as a <strong>tool for monitoring and controlling the project portfolio<\/strong> to top management and the decision-making bodies. Using important KPIs, the status of the portfolio is clearly presented. With the appropriate tool, it is possible to zoom in on the details of individual projects from here.<\/p>\n<figure id=\"attachment_8208\" aria-describedby=\"caption-attachment-8208\" style=\"width: 700px\" class=\"wp-caption alignnone\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/Portfolio_dashboard.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-8208\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/Portfolio_dashboard.png\" alt=\"The PPM Paradise \u2013 Portfolio dashboard \u2013 Key modules as an overview for good project portfolio management\" width=\"700\" height=\"70\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/Portfolio_dashboard.png 1650w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/Portfolio_dashboard-300x30.png 300w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/Portfolio_dashboard-1024x103.png 1024w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/Portfolio_dashboard-1536x155.png 1536w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><figcaption id=\"caption-attachment-8208\" class=\"wp-caption-text\">Portfolio dashboard \u2013 Key modules as an overview for good project portfolio management<\/figcaption><\/figure>\n<h3>Central Project List<\/h3>\n<p>The central project list offers the following <strong>advantages for your multi-project management environment<\/strong>:<\/p>\n<ul>\n<li>Standardization of projects in structure and presentation<\/li>\n<li>Data is gathered in a database rather than in scattered files<\/li>\n<li>There is only one current and correct status of the portfolio data<\/li>\n<li>Historization of the data allows the identification of trends<\/li>\n<li>Individual assignment of read and write permissions depending on the person \/ role<\/li>\n<li>Basis for the integration in different systems (e.g., data exchange with ERP, CRM, work management, etc.)<\/li>\n<\/ul>\n<h3>Standardized Project Initiation<\/h3>\n<p>The standardized process for project initiation offers the following benefits in multi-project management.<\/p>\n<ul>\n<li>Central recording of ideas and project requests<\/li>\n<li>Methodical approach with processes and workflows (small-scale \/ medium \/ large-scale project or operation?)<\/li>\n<li>Permissions and criteria for approval steps<\/li>\n<li>Ensuring the planning quality of new projects<\/li>\n<li>Avoiding doomed projects<\/li>\n<\/ul>\n<h3>Resource Scenarios for the Project Start<\/h3>\n<p><a href=\"https:\/\/www.theprojectgroup.com\/en\/portfolio-management-software\" target=\"_blank\" rel=\"noopener\">Portfolio management software with resource scenarios<\/a> offers you the following benefits for your PPM environment:<\/p>\n<ul>\n<li>Creation of scenarios for the timing of projects<\/li>\n<li>Consideration of the priorities<\/li>\n<li>Depiction of resource requirements for running and new projects<\/li>\n<li>Based on the actual resource availability<\/li>\n<li>Variation of capacity of resources and skills<\/li>\n<li>Avoidance of the widespread \u201cit-will-fit\u201d mentality which definitely jeopardizes projects<\/li>\n<\/ul>\n<h3>Professional Individual Project Management<\/h3>\n<p>The environment for optimal individual project management offers the following benefits for your PPM environment:<\/p>\n<ul>\n<li>Improved data quality thanks to central templates<\/li>\n<li>All documents in one place:\n<ul>\n<li>Order, addendum<\/li>\n<li>Stakeholder and risk management<\/li>\n<li>Schedule, cost plan, resource plan<\/li>\n<li>Status reports with deadline reminders<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3>Program or Multi-Project Environment<\/h3>\n<p>For higher-level control of several individual projects, there is program or multi-project management. For this, it is necessary to summarize important information from the individual projects, such as milestones, bottom-up at the push of a button. The goal is to show the information <a href=\"https:\/\/www.theprojectgroup.com\/en\/project-management-tools\/program-management-ms-project\" target=\"_blank\" rel=\"noopener\">in one easy-to-read plan<\/a>. In addition, it must be possible to display deadline dependencies between the projects and to import deadlines top-down from the program level.<\/p>\n<figure id=\"attachment_8209\" aria-describedby=\"caption-attachment-8209\" style=\"width: 700px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/program_management.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-8209\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/program_management.png\" alt=\"The environment for professional program management provides transparency regarding dependencies between projects\" width=\"700\" height=\"212\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/program_management.png 714w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/program_management-300x91.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><figcaption id=\"caption-attachment-8209\" class=\"wp-caption-text\">The environment for professional program management provides transparency regarding dependencies between projects<\/figcaption><\/figure>\n<p>The possibility to control programs offers you the following benefits:<\/p>\n<ul>\n<li>Controlling cross-project dependencies<\/li>\n<li>Summarizing important milestones of the projects in an overview (bottom-up)<\/li>\n<li>Top-down deadlines from an outline plan to the sub-plans<\/li>\n<li>Dependencies between the projects, only for (\u201csoft\u201d) display<\/li>\n<li>Direct dependencies between projects for (\u201chard\u201d) links with shifting of tasks<\/li>\n<\/ul>\n<h3>Team Management<\/h3>\n<p>The appropriate <a href=\"https:\/\/www.theprojectgroup.com\/en\/team-management-software\" target=\"_blank\" rel=\"noopener\">resource planning tool<\/a> for team leaders offers the following benefits for your multi-project management:<\/p>\n<ul>\n<li>Involvement of team leaders in the planning process<\/li>\n<li>Complete planning of all team members\u2019 working hours\n<ul>\n<li>Planning absences<\/li>\n<li>Recording all activities including operations<\/li>\n<li>Displaying workload and project availability<\/li>\n<\/ul>\n<\/li>\n<li>Documented process support for requests and commitments between project and line managers<\/li>\n<li>Reporting to portfolio committee for scenario calculation<\/li>\n<\/ul>\n<h3>Work Management within the Team<\/h3>\n<p>Team members are in the best position to estimate the effort necessary for their tasks. Hence, modern team management is moving more and more in this direction: team members should collaborate on detailed planning in the context of work management and, ideally, do it themselves. Moreover, they should provide detailed information on how far they have progressed with their tasks.<\/p>\n<p>There are suitable tools for this that can become part of the PPM solution through integration. This makes it possible to work in the tools for work management and project management in parallel, and honest estimates for planning are conducive to project success.<\/p>\n<h3>Recording Actual Hours<\/h3>\n<p>An intuitive time tracking interface offers the following benefits for your multi-project management:<\/p>\n<ul>\n<li>Central setting of the elements from project planning<\/li>\n<li>Reminder process for latecomers<\/li>\n<li>Detailed recording and correct allocation<\/li>\n<li>Transfer of actual data to other systems (e.g., ERP and PPM)<\/li>\n<\/ul>\n<h3>Controlling and Reporting<\/h3>\n<p>To ensure <strong>controlling receives the data<\/strong> it requires, appropriate specifications must be made (cost, project, phase structure, etc.).\u00a0 When implementing your PPM environment, you can have these taken into account. This gives you the basis enabling you to submit your forecast to controlling at the push of a button thanks to the integration of the ERP and PPM systems \u2013 without having to search and copy! It is also possible to forward actual costs to other departments that may need them.<\/p>\n<figure id=\"attachment_8210\" aria-describedby=\"caption-attachment-8210\" style=\"width: 677px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/7_Project_list.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-8210 size-full\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/7_Project_list.png\" alt=\"\" width=\"677\" height=\"355\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/7_Project_list.png 677w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/7_Project_list-300x157.png 300w\" sizes=\"(max-width: 677px) 100vw, 677px\" \/><\/a><figcaption id=\"caption-attachment-8210\" class=\"wp-caption-text\">Data transfer from the project environment to your controlling department can be greatly facilitated by system integration<\/figcaption><\/figure>\n<p><strong>Appropriate reports and a good reporting process are the backbone of project controlling.<\/strong> These enable you to systematize regular communication in projects. Automated project management reports provide you with a repeatable format for populating reports with data quickly at the push of a button. They enable the efficient support of the entire project life cycle and optimal control of projects.<\/p>\n<h3>System Integration<\/h3>\n<p>The connection of the individual modules mentioned above to a powerful and advanced PPM environment is an essential point. No PPM tool in the market offers all the described possibilities out of the box. By <strong>integrating various tools which are best suited for their respective purposes<\/strong> (e.g., ERP, PPM, CRM, work management, etc.), you maximize the benefits of the integrated overall solution.<\/p>\n<figure id=\"attachment_8211\" aria-describedby=\"caption-attachment-8211\" style=\"width: 700px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/csm_TPG-PSLink-System-Integration-Overview_E_115efe9967.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-8211 size-full\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/csm_TPG-PSLink-System-Integration-Overview_E_115efe9967.png\" alt=\"Bidirectional and multidirectional integration of IT systems for data exchange\" width=\"700\" height=\"397\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/csm_TPG-PSLink-System-Integration-Overview_E_115efe9967.png 700w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/csm_TPG-PSLink-System-Integration-Overview_E_115efe9967-300x170.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><figcaption id=\"caption-attachment-8211\" class=\"wp-caption-text\">Bidirectional and multidirectional integration of IT systems for data exchange<\/figcaption><\/figure>\n<p>We have already discussed the benefits of system integration above in <a href=\"#Factor7\">Success Factor 7<\/a> for multi-project management.<\/p>\n<h3>How to Implement the PPM Paradise<\/h3>\n<p>The first step \u2013 even before you get started with one of the three possible avenues \u2013 will always be: <strong>create a central project list in a suitable database-supported PPM tool<\/strong>. With many parallel projects, this is a much better option than an Excel list that needs to be updated manually on an ongoing basis. You will not be successful in multi-project management without a central overview of all projects.<\/p>\n<p><strong>Make sure your central project list really includes all projects<\/strong>. What is not on the list must not exist in the company either.<\/p>\n<p>Based on this premise, there are three possible ways to further detail and improve your project management environment \u2013 via:<\/p>\n<ul>\n<li>Scheduling<\/li>\n<li>Resource planning<\/li>\n<li>Portfolio planning<\/li>\n<\/ul>\n<blockquote><p><strong>Reading tip:<\/strong> The approach is described in the article \u201c<a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/project-management-implementation\/\" target=\"_blank\" rel=\"noopener\">Project Management Implementation<\/a> \u2013 3 Ways to Get Started\u201d<\/p><\/blockquote>\n<p>Up to this point, the PPM Paradise has been completely independent of the technology chosen. The only important thing is to <strong>store your project data in a central database<\/strong>. This ensures that there is a single source of truth rather than different versions of files over which nobody has a real overview.<\/p>\n<p>Below is a brief overview of the technologies we at TPG The Project Group can use to implement the concept of the PPM Paradise for you. Of course, implementing a similar PPM landscape is also possible with other environments and tools.<\/p>\n<figure id=\"attachment_8212\" aria-describedby=\"caption-attachment-8212\" style=\"width: 700px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/Technical_platforms.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-8212\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/Technical_platforms.png\" alt=\"Technical platforms on which TPG can implement individual PPM solutions such as the PPM \" width=\"700\" height=\"430\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/Technical_platforms.png 1081w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/Technical_platforms-300x184.png 300w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2021\/10\/Technical_platforms-1024x629.png 1024w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><figcaption id=\"caption-attachment-8212\" class=\"wp-caption-text\">Technical platforms on which TPG can implement individual PPM solutions such as the PPM Paradise<\/figcaption><\/figure>\n<h2 id=\"Chapter8\">Conclusion and Checklist for Multi-Project Management Success Factors<\/h2>\n<p>This article has explained why multi-project management ranks among the more difficult disciplines. And why this can have consequences for everyday project management.<\/p>\n<p>You have also\u00a0learned about <strong>7 key multi-project management success factors<\/strong> which could help you master the challenges of multi-project environments:<\/p>\n<ul>\n<li><strong><a href=\"#Factor1\">Success factor 1:<\/a><\/strong> Stay on top of many parallel projects with <strong>central project lists, reports, and overviews<\/strong>.<\/li>\n<li><strong><a href=\"#Factor2\">Success factor 2:<\/a> <\/strong>Use your <strong>PMO<\/strong> for standards, processes and methods to increase <a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/project-success\/\" target=\"_blank\" rel=\"noopener\">project success<\/a>.<\/li>\n<li><strong><a href=\"#Factor3\">Success factor 3:<\/a> Prioritize<\/strong> initiatives and projects according to importance and urgency and in line with your corporate strategy.<\/li>\n<li><strong><a href=\"#Factor4\">Success factor 4:<\/a> <\/strong>Plan your <strong>capacities strategically<\/strong>. And make sure strategically relevant projects are implemented by qualified employees.<\/li>\n<li><strong><a href=\"#Factor5\">Success factor 5:<\/a> <\/strong>Support <strong>tactical resource planning<\/strong> with complete planning by the team leaders.<\/li>\n<li><strong><a href=\"#Factor6\">Success factor 6:<\/a> <\/strong>Ensure <strong>transparency<\/strong> (top-down and bottom-up) in the case of cross-project dependencies through <strong>\u201csoft\u201d links<\/strong> between tasks and different projects.<\/li>\n<li><strong><a href=\"#Factor7\">Success factor 7:<\/a> <\/strong>Simplify cross-project budget planning and cost tracking by <strong>integrating controlling and PPM systems.<\/strong><\/li>\n<\/ul>\n<p>An important topic for successful multi-project management is a powerful tool environment based on centralized data storage and the integration of third-party systems. The section on the PPM Paradise has introduced you to the arguments for this.<\/p>\n<blockquote><p><strong>Our final tips<\/strong><\/p>\n<p>Get to know the individually adaptable \u201cPPM Paradise\u201d \u2013 the concept for an optimal environment for your enterprise-wide project, program, portfolio and resource management. <a href=\"https:\/\/www.theprojectgroup.com\/data\/Downloads_eBooks\/TPG_PPM_Paradise_eBook_EN_-_TPG_TheProjectGroup.pdf\" target=\"_blank\" rel=\"noopener\">Download the eBook now<\/a> (just click, no form).<\/p>\n<p>And sign up for our <a href=\"https:\/\/www.theprojectgroup.com\/en\/project-management-newsletter\" target=\"_blank\" rel=\"noopener\">bi-weekly blog newsletter<\/a> to make sure you receive all our updates.<\/p><\/blockquote>\n<p><strong>How do you master\u00a0the challenges of multi-project management? Do you feel we have missed an essential point? We look forward to receiving your comments.<\/strong><\/p>\n<div id=\"id69573bc8118d3\" class=\"iframecontainer iframecontainer--hidden\">\n            <div class=\"iframecontainer__head\" style=\"background: #D60B52!important;\">\n                <div class=\"iframecontainer__head__inner\" style=\"color:#ffffff;\" data-for=\"#id69573bc8118d3\">\n                    <p><strong>Subscribe to TPG BlogInfo:<\/strong> Never miss new practice-oriented tips &amp; tricks<\/p>\n                <\/div>\n                <div class=\"iframecontainer__head__icon\" data-for=\"#id69573bc8118d3\">\n                    <svg width=\"10px\" height=\"16px\" viewBox=\"1092 550 10 16\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\">\n                        <polygon class=\"iframecontainer__head__icon__pfeil\"  data-for=\"#id69573bc8118d3\" stroke=\"none\" fill=\"#ffffff\" fill-rule=\"evenodd\" points=\"1093.875 550 1101.875 558 1093.875 566 1092 564.125 1098.125 558 1092 551.875\"><\/polygon>\n                    <\/svg>\n                <\/div>\n            <\/div>\n            <div class=\"iframecontainer__iframe\" style=\"height: 520px;\">\n                <div class=\"iframecontainer__iframe__inner\">\n                \t<p>Every other week: Receive practical tips in TPG blog posts written by recognized experts in project, portfolio, and resource management.<br \/>\n* Required Fields\u00a0 |\u00a0 <a href=\"https:\/\/www.theprojectgroup.com\/en\/data-protection\" target=\"_blank\" rel=\"noopener\">Data Protection<\/a><\/p>\n<div class=\"cookieconsent-optout-marketing\">This form is blocked by your cookie settings to our website. Please <a>click here<\/a> and select at least the marketing cookies. Then this form will be visible. Thanks a lot.<\/div>\n\n                    <iframe src=\"https:\/\/scnem.com\/art_resource.php?sid=hqvs9.qdei48\" style=\"width: 100%; height: 520px;\"><\/iframe>\n                <\/div>\n            <\/div>\n        <\/div><div class=\"row cf\"><div class=\"column half\">\n<hr \/>\n<p><a href=\"https:\/\/www.theprojectgroup.com\/blog\/wp-content\/uploads\/2020\/05\/Achim_Schmidt-Sibeth2.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-5870 size-thumbnail\" src=\"https:\/\/www.theprojectgroup.com\/blog\/wp-content\/uploads\/2020\/02\/Johann-1-150x150.png\" alt=\"Johann Strasser, The Project Group\" width=\"150\" height=\"150\" \/><\/a><strong>Johann Strasser<br \/>\n<\/strong><em>Managing Partner at TPG<\/em><strong><br \/>\n<\/strong><\/p>\n<p>The certified engineer, has been a managing partner at TPG The Project Group since 2001. After many years as a development engineer in the automotive and energy sectors, Johann Strasser spent a decade as an independent trainer and consultant in the field of project management. During his tenure, he also served as project manager for software projects in the construction industry and provided scheduling and cost management support for large-scale construction projects. At TPG, he applies his expertise in product development and consulting services for international clients. His special focus is on <a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/pmo-project-management-office\/\" target=\"_blank\" rel=\"noopener\">PMO<\/a>, project portfolios, hybrid project management, and resource management. For many years now, he has shared his knowledge through presentations, seminars, articles, and webinars.<\/p>\n<p>Read more about Johann Strasser on <a href=\"https:\/\/www.linkedin.com\/in\/johann-strasser\/?originalSubdomain=de\" target=\"_blank\" rel=\"noopener\">LinkedIn<\/a>.<\/p>\n<\/div><div class=\"column half\">\n<hr \/>\n<p><a href=\"https:\/\/www.theprojectgroup.com\/blog\/wp-content\/uploads\/2023\/04\/AchimS-200x200-2.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-10753 size-thumbnail alignleft\" src=\"https:\/\/www.theprojectgroup.com\/blog\/wp-content\/uploads\/2023\/04\/AchimS-200x200-2-150x150.jpg\" alt=\"\" width=\"150\" height=\"150\" \/><\/a><strong>Achim Schmidt-Sibeth<\/strong><br \/>\n<em>Senior Marketing Manager<\/em><\/p>\n<p>After earning his engineering degree in environmental technology, he gained many years of experience in project management through his work at an engineering office, an equipment manufacturer, and a multimedia agency. Achim Schmidt-Sibeth and his team have been responsible for marketing and communication at TPG The Project Group for many years now.<\/p>\n<p>Read more about Achim Schmidt-Sibeth on\u00a0<a href=\"https:\/\/www.linkedin.com\/in\/achim-schmidt-sibeth-3b89a417\/?originalSubdomain=de\" target=\"_blank\" rel=\"noopener\">LinkedIn<\/a>.<\/p>\n<\/div><\/div>\n\n    <p class=\"datamintsbanner\">\n        <a href=\"https:\/\/bit.ly\/4b3Fx51\" target=\"_blank\" class=\"datamintsbanner__link\" title=\"The comprehensive Resource Management Tool\" style=\"display: block;\">\n            <img decoding=\"async\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2024\/06\/Banner-TPG-CoReSuite-EN-6-2024.png\" class=\"datamintsbanner__image\" style=\"display: block; max-width: 100%\">\n        <\/a>\n    <\/p>\n    \n","protected":false},"excerpt":{"rendered":"<p>Are you familiar with these kinds of issues when handling many projects in parallel: inefficient scheduling, employee overload, repeatedly increased costs or quality problems? If you consider the success factors for multi-project management described below, these pain points will decrease significantly. You will learn what leads to successful multi-project management or program management in the<\/p>\n<div class=\"read-more\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/multi-project-management\/\" title=\"Read More\">Read More<\/a><\/div>\n","protected":false},"author":14,"featured_media":8237,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[62],"tags":[],"_links":{"self":[{"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/posts\/937"}],"collection":[{"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/users\/14"}],"replies":[{"embeddable":true,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/comments?post=937"}],"version-history":[{"count":79,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/posts\/937\/revisions"}],"predecessor-version":[{"id":8860,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/posts\/937\/revisions\/8860"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/media\/8237"}],"wp:attachment":[{"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/media?parent=937"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/categories?post=937"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/tags?post=937"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}