{"id":8737,"date":"2025-10-09T13:04:42","date_gmt":"2025-10-09T11:04:42","guid":{"rendered":"https:\/\/www.theprojectgroup.com\/blog\/en\/?p=8737"},"modified":"2025-12-10T15:52:20","modified_gmt":"2025-12-10T14:52:20","slug":"roi-calculation-ppm-tool","status":"publish","type":"post","link":"https:\/\/www.theprojectgroup.com\/blog\/en\/roi-calculation-ppm-tool\/","title":{"rendered":"ROI Calculation for PPM Tools: How to Make Informed Investment Decisions (with Sample Calculation and Excel Download)"},"content":{"rendered":"<p>The complexity of projects continues to increase while the requirements for visibility in project portfolio management grow. This leads many companies to ask themselves: is it worth investing in a (new) <a href=\"https:\/\/www.theprojectgroup.com\/en\/microsoft-cloud-project-management\/project-power-pack\" target=\"_blank\" rel=\"noopener\">PPM project tool<\/a>? The answer can be found in the <strong>ROI (return on investment) calculation<\/strong>. This economic indicator can help the PMO or the body responsible for project management to evaluate the benefits of a PPM solution objectively.<\/p>\n<p>In this article, you will learn how to determine the <strong>ROI for a PPM tool using a sample calculation<\/strong>. In addition, you will get a benchmark list of the ROIs of different PPM tools. You will also find out what to pay attention to when presenting your arguments to management. We will cover the following topics:<\/p>\n<ul>\n<li><a href=\"#Chapter1\">What is the ROI of a PPM tool?<\/a><\/li>\n<li><a href=\"#Chapter2\">What makes the ROI so important for decisions on PPM tools?<\/a><\/li>\n<li><a href=\"#Chapter3\">What added value does a good PPM tool provide?<\/a><\/li>\n<li><a href=\"#Chapter4\">Which items should be included in the ROI calculation?<\/a><\/li>\n<li><a href=\"#Chapter5\">How to calculate the ROI for your project management tool: A practical example<\/a><\/li>\n<li><a href=\"#Chapter6\">Benchmark: According to Forrester, this is how high the ROI of PPM tools is<\/a><\/li>\n<li><a href=\"#Chapter7\">Conclusion: Using ROI calculations to make strategic tool decisions<\/a><\/li>\n<li><a href=\"#Chapter8\">Frequently asked questions (FAQ) on the ROI for PPM systems<\/a><\/li>\n<\/ul>\n<p>Let us get started.<\/p>\n<h2 id=\"Chapter1\">What Is the ROI of a PPM Tool?<\/h2>\n<p>The return on investment (ROI) for a PPM tool measures the ratio between the benefits achieved and the investment costs incurred. The formula is as follows:<\/p>\n<blockquote><p>ROI (%) = (Total benefit &#8211; Total investment) \/ Total investment x 100<\/p><\/blockquote>\n<p>Thus, an ROI of 300% means that investment in a PPM tool creates four times the economic benefit in relation to the investment costs.<\/p>\n<h2 id=\"Chapter2\">What Makes the ROI so Important for Decisions on PPM Tools?<\/h2>\n<p>If your company has a PMO, it will probably take care of choosing a suitable PPM tool. Where there is no PMO (yet), another role will be responsible for this. Either way \u2013 ROI calculation is particularly relevant if you:<\/p>\n<ul>\n<li>Must justify the business case for a new PPM tool by presenting arguments in favor<\/li>\n<li>Wish to evaluate the economic success of the existing PPM solution<\/li>\n<li>Want to compare various providers based on hard facts<\/li>\n<\/ul>\n<blockquote><p><strong>Our tip:<\/strong> The ROI helps you not only to name the benefits of a PPM tool in terms of quality (e.g. better usability) but also to provide reliable figures. Use these figures to convince people, especially when talking to colleagues in finance and IT.<\/p><\/blockquote>\n<p>Still, let us start with a brief overview of the <strong>qualitative benefits<\/strong> of a modern PPM tool.<\/p>\n\n    <p class=\"datamintsbanner\">\n        <a href=\"https:\/\/www.theprojectgroup.com\/en\/pmo-survey\" target=\"_blank\" class=\"datamintsbanner__link\" title=\"TPG PMO Survey Free PDF Download Projectmanagement Projectmanagementoffice PM Project Projects Projectmanager PDF\" style=\"display: block;\">\n            <img decoding=\"async\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/10\/TPG_PMO-Study_banner_1400_e.jpg\" class=\"datamintsbanner__image\" style=\"display: block; max-width: 100%\">\n        <\/a>\n    <\/p>\n    \n<h2 id=\"Chapter3\">What Added Value Does a Good PPM Tool Provide?<\/h2>\n<p>An advanced project and portfolio management tool offers you more than functions for project planning, resource management and reporting in a multi-project environment. Above all, it adds strategic and operational value, for example:<\/p>\n<ul>\n<li><strong>Transparent portfolio overview<\/strong> \u2013 all projects, budgets and statuses in one central cockpit<\/li>\n<li><strong>Real-time reporting &amp; dashboards<\/strong> \u2013 automated key figures instead of manual Excel data collection<\/li>\n<li><strong>Resource planning &amp; capacity management<\/strong> \u2013 identify bottlenecks at an early stage and optimize capacities<\/li>\n<li><strong>Automated workflows<\/strong> \u2013 save time by reducing manual routine tasks and speeding up processes<\/li>\n<li><strong>Prioritization &amp; strategic alignment<\/strong> \u2013 weight projects according to corporate objectives<\/li>\n<li><strong>Proactive risk management<\/strong> \u2013 proactively identify risks and plan countermeasures<\/li>\n<li><strong>Budget &amp; cost control<\/strong> \u2013 variances immediately visible, informed financial decisions<\/li>\n<li><strong>Better collaboration &amp; communication<\/strong> \u2013 one central platform instead of isolated e-mail threads<\/li>\n<li><strong>Compliance &amp; governance support<\/strong> \u2013 manage standards, audits, and approvals in an audit-proof manner<\/li>\n<li><strong>Data-based decision support<\/strong> \u2013 what-if analyses and scenario simulations at the touch of a button<\/li>\n<\/ul>\n<figure id=\"attachment_8738\" aria-describedby=\"caption-attachment-8738\" style=\"width: 952px\" class=\"wp-caption alignnone\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2025\/10\/1_Business-value-of-PPM-tool.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-8738 size-full\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2025\/10\/1_Business-value-of-PPM-tool.png\" alt=\"Business value of a modern PPM tool (using the example of TPG ProjectPowerPack on Microsoft Power Platform \/ M365) \" width=\"952\" height=\"503\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2025\/10\/1_Business-value-of-PPM-tool.png 952w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2025\/10\/1_Business-value-of-PPM-tool-300x159.png 300w\" sizes=\"(max-width: 952px) 100vw, 952px\" \/><\/a><figcaption id=\"caption-attachment-8738\" class=\"wp-caption-text\">Business value of a modern PPM tool<br \/>(using the example of <a href=\"https:\/\/www.theprojectgroup.com\/en\/microsoft-cloud-project-management\/project-power-pack\" target=\"_blank\" rel=\"noopener\">TPG ProjectPowerPack on Microsoft Power Platform \/ M365<\/a>)<\/figcaption><\/figure>\n<p>All of these benefits have a measurable economic effect. This is where the ROI calculation for PPM tools comes in.<\/p>\n<blockquote><p>Our reading tip:<strong> PMO and<\/strong> <a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/ppm-tools\/\"><strong>PPM Tools<\/strong><\/a><strong>\u00a0Software and Recommendations<\/strong><\/p><\/blockquote>\n<h2 id=\"Chapter4\">Which Items Should Be Included in the ROI Calculation?<\/h2>\n<p>To convince the decision-makers at your company with the return on investment calculation for a project management tool, you should consider the following points:<\/p>\n<p><strong>Typical investment costs:<\/strong><\/p>\n<ul>\n<li>Licenses (cloud SaaS model vs. on-premises)<\/li>\n<li>Implementation \/ Set-up \/ Interfaces<\/li>\n<li>Training, support, operational expenses<\/li>\n<li>Internal effort (e.g. project team)<\/li>\n<\/ul>\n<p><strong>Typical benefit categories:<\/strong><\/p>\n<ul>\n<li>Time saved due to better coordination via the tool<\/li>\n<li>More efficient meetings thanks to better reports and faster decision-making<\/li>\n<li>Successfully implemented projects and fewer project delays tie up fewer resources<\/li>\n<li>Central data storage \u201csingle source of truth\u201d prevents time-consuming document searches<\/li>\n<li>Better resource utilization through the knowledge of who is working on what and still has capacity available<\/li>\n<li>Faster project launches due to better visibility into resource availability and scenarios in the portfolio<\/li>\n<li>Improved internal communication prevents costly mistakes and redundant work<\/li>\n<li>Documentation in the system and central data availability ensure better transparency of decisions and are important for compliance issues<\/li>\n<li>Elimination of obsolete software licenses (e.g. for outdated desktop tools without a central database)<\/li>\n<\/ul>\n<blockquote><p><strong>Our tip:<\/strong> Calculate the payback period in addition to the ROI figure. This shows when the tool will pay for itself \u2013 often after only 6 to 12 months.<\/p><\/blockquote>\n\n    <p class=\"datamintsbanner\">\n        <a href=\"https:\/\/www.theprojectgroup.com\/en\/project-management-newsletter\" target=\"_blank\" class=\"datamintsbanner__link\" title=\"Project Management Newsletter TPG PMO Resource Management Agile PM Project Projects Projectmanager Projectmanagementoffice\" style=\"display: block;\">\n            <img decoding=\"async\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/08\/TPG_Banner-Blog_1400_Newsletter_EN.jpg\" class=\"datamintsbanner__image\" style=\"display: block; max-width: 100%\">\n        <\/a>\n    <\/p>\n    \n<h2 id=\"Chapter5\">How to Calculate the ROI for Your Project Management Tool: A Practical Example<\/h2>\n<p>To make ROI calculation for a PPM tool tangible, let us take a company as an example. We define this company as follows:<\/p>\n<ul>\n<li>1,000 employees, including 150 in project-based roles, who are to use the new tool<\/li>\n<li>Implementation of an integrated PPM tool (e.g. based on Microsoft 365)<\/li>\n<li>Observation period of three years (36 months)<\/li>\n<\/ul>\n<p>The following table shows the investments.<\/p>\n<figure id=\"attachment_8739\" aria-describedby=\"caption-attachment-8739\" style=\"width: 885px\" class=\"wp-caption alignnone\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2025\/10\/2_Table_1.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-8739 size-full\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2025\/10\/2_Table_1-e1760000148833.png\" alt=\"ROI calculation \u2013 Table 1: Calculating the investment for a PPM tool (for a 3-year term)\" width=\"885\" height=\"305\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2025\/10\/2_Table_1-e1760000148833.png 885w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2025\/10\/2_Table_1-e1760000148833-300x103.png 300w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2025\/10\/2_Table_1-e1760000148833-768x265.png 768w\" sizes=\"(max-width: 885px) 100vw, 885px\" \/><\/a><figcaption id=\"caption-attachment-8739\" class=\"wp-caption-text\">Table 1: Calculating the investment for a PPM tool (for a 3-year term)<\/figcaption><\/figure>\n<blockquote><p><strong>Our tip:<\/strong> Use realistic values specific to your company for salaries, time spent and project size. When in doubt, err on the side of caution \u2013 this will keep your business case credible.<\/p><\/blockquote>\n<p>The economic benefits of a PPM tool are apparent in the following table, which takes into account various benefits:<\/p>\n<figure id=\"attachment_8793\" aria-describedby=\"caption-attachment-8793\" style=\"width: 886px\" class=\"wp-caption alignnone\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2025\/10\/3_Table_2-1.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-8793 size-full\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2025\/10\/3_Table_2-1.png\" alt=\"ROI calculation for PPM tool \u2013 Table 2: Calculating the benefits of a PPM tool (for a 3-year term)\" width=\"886\" height=\"429\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2025\/10\/3_Table_2-1.png 886w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2025\/10\/3_Table_2-1-300x145.png 300w\" sizes=\"(max-width: 886px) 100vw, 886px\" \/><\/a><figcaption id=\"caption-attachment-8793\" class=\"wp-caption-text\">Table 2: Calculating the benefits of a PPM tool (for a 3-year term)<\/figcaption><\/figure>\n<p>According to the formula named above, the ROI is calculated from the net benefit and the investment in our example as follows:<\/p>\n<p><strong>\u2192 Total investment over 3 years: \u20ac 582,000<br \/>\n\u2192 Overall benefit over 3 years: \u20ac 3,470,900<br \/>\n\u2192 ROI = (3,470,900 \u2013 582,000) \/ 582,000 \u00d7 100 = 496%<\/strong><\/p>\n<blockquote><p><strong>Download tip:<\/strong> <a href=\"https:\/\/bit.ly\/roi-calculation-ppm-tool\" target=\"_blank\" rel=\"noopener\">&gt; Download the Excel file<\/a> from which the screenshots were taken. Simply enter your values and quickly calculate the ROI of your planned PPM solution.<\/p><\/blockquote>\n<h2 id=\"Chapter6\">Benchmark: According to Forrester, this Is how High the ROI of PPM Tools Is<\/h2>\n<p>Many software manufacturers commission independent analysts such as Forrester to conduct \u201cTotal Economic Impact\u2122\u201d (TEI) studies. These are often commissioned by the respective tool manufacturers and hence should be interpreted in the light of the underlying assessment framework.<\/p>\n<p>Still, these studies give an overview of the dimensions of these standardized ROI calculations.<\/p>\n<table style=\"width: 100%; border-collapse: collapse; font-family: Arial, sans-serif; font-size: 14px;\">\n<thead>\n<tr style=\"background-color: #f4f4f4;\">\n<th style=\"border: 1px solid #ccc; padding: 10px;\"><strong>Study \/ Solution<\/strong><\/th>\n<th style=\"border: 1px solid #ccc; padding: 10px;\"><strong>Author \/ Organization (Publication)<\/strong><\/th>\n<th style=\"border: 1px solid #ccc; padding: 10px;\"><strong>Calculated ROI*<\/strong><\/th>\n<th style=\"border: 1px solid #ccc; padding: 10px;\"><strong>Link to source<\/strong><\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"border: 1px solid #ccc; padding: 10px;\">The ROI of Project Portfolio Management Tools<\/td>\n<td style=\"border: 1px solid #ccc; padding: 10px;\">Craig Symons, Forrester Research (2009)<\/td>\n<td style=\"border: 1px solid #ccc; padding: 10px;\">&gt; 250%<\/td>\n<td style=\"border: 1px solid #ccc; padding: 10px;\"><a href=\"https:\/\/www.creato.com\/wp-content\/uploads\/2021\/06\/PPM-ROI-Research-Forrester-Study.pdf\" target=\"_blank\" rel=\"noopener\">PDF<\/a><\/td>\n<\/tr>\n<tr style=\"background-color: #f9f9f9;\">\n<td style=\"border: 1px solid #ccc; padding: 10px;\">The Total Economic Impact\u2122 of Microsoft Project Online<\/td>\n<td style=\"border: 1px solid #ccc; padding: 10px;\">Forrester Consulting, on behalf of Microsoft (2018)<\/td>\n<td style=\"border: 1px solid #ccc; padding: 10px;\">387% ROI over 3 years<\/td>\n<td style=\"border: 1px solid #ccc; padding: 10px;\"><a href=\"https:\/\/www.wellingtone.co.uk\/wp-content\/uploads\/2019\/02\/Forrester-Report-March-2018.pdf\" target=\"_blank\" rel=\"noopener\">PDF<\/a><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #ccc; padding: 10px;\">The Total Economic Impact\u2122 of ValueOps by Broadcom (Clarity PPM + Rally)<\/td>\n<td style=\"border: 1px solid #ccc; padding: 10px;\">Forrester Consulting, on behalf of Broadcom (Nov 2023)<\/td>\n<td style=\"border: 1px solid #ccc; padding: 10px;\">471% ROI over 3 years<\/td>\n<td style=\"border: 1px solid #ccc; padding: 10px;\"><a href=\"https:\/\/docs.broadcom.com\/doc\/forrester-the-total-economic-impact-of-valueops-by-broadcom\" target=\"_blank\" rel=\"noopener\">PDF<\/a><\/td>\n<\/tr>\n<tr style=\"background-color: #f9f9f9;\">\n<td style=\"border: 1px solid #ccc; padding: 10px;\">The Total Economic Impact\u2122 of Planview (Tasktop) Viz<\/td>\n<td style=\"border: 1px solid #ccc; padding: 10px;\">Forrester Consulting, on behalf of Planview (Feb 2021)<\/td>\n<td style=\"border: 1px solid #ccc; padding: 10px;\">640% ROI over 3 years<\/td>\n<td style=\"border: 1px solid #ccc; padding: 10px;\"><a href=\"https:\/\/info.planview.com\/forrester-tei-of-tasktop-viz-_report_vsm_en_reg.html\" target=\"_blank\" rel=\"noopener\">Report page<\/a><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #ccc; padding: 10px;\">Total Economic Impact\u2122 Study \u2013 Cora PPM<\/td>\n<td style=\"border: 1px solid #ccc; padding: 10px;\">Forrester Consulting, on behalf of Cora Systems (Sep 2023)<\/td>\n<td style=\"border: 1px solid #ccc; padding: 10px;\">187% ROI over 3 years<\/td>\n<td style=\"border: 1px solid #ccc; padding: 10px;\"><a href=\"https:\/\/corasystems.com\/news\/forrester-calculates-that-cora-delivers-a-187-roi\" target=\"_blank\" rel=\"noopener\">Article<\/a><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p style=\"text-align: center;\"><em>Table 3: ROI comparisons from Forrester TEI studies on PPM solutions<br \/>\n(*All ROI figures are based on the Forrester Total Economic Impact\u2122 (TEI) framework and relate, if not stated otherwise, to a three-year model calculation at a composite company.)<\/em><\/p>\n<p>The Forrester <a href=\"https:\/\/www.forrester.com\/policies\/tei\/\" target=\"_blank\" rel=\"noopener\">Total Economic Impact\u2122<\/a> framework calculates net present values of benefits and costs. In addition, it takes into account risks and discounting. The observation period is usually set at 3 years.<\/p>\n<blockquote><p><strong>Note:<\/strong> Learn about <strong><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/project-online-retirement-2026\/\" target=\"_blank\" rel=\"noopener\">Project Online Retirement<\/a> in 2026 and migration options<\/strong><\/p><\/blockquote>\n<p><strong>The range of the ROI<\/strong> in the above examples spans from 187% through to 640%. Assumptions which impact these differences include the assessed scope, implementation costs, company size, licensing model, process maturity, etc.<\/p>\n<p><strong>What these numbers show: ROI calculation for PPM tools delivers impressive results \u2013 provided that the tool is implemented correctly.<\/strong><\/p>\n\n    <p class=\"datamintsbanner\">\n        <a href=\"https:\/\/bit.ly\/3IFmguV\" target=\"_blank\" class=\"datamintsbanner__link\" title=\"Microsoft 365 Project Management TPG ProjectPowerPack: Best Practice Solution for Project & Portfolio Management Based on Microsoft 365 & Power Platform\" style=\"display: block;\">\n            <img decoding=\"async\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2025\/05\/csm_PPP_Blog_Banner2_EN_1300px_tiny_8e50efa17d.jpg\" class=\"datamintsbanner__image\" style=\"display: block; max-width: 100%\">\n        <\/a>\n    <\/p>\n    \n<h2 id=\"Chapter7\">Conclusion: Use ROI Calculations to Make Strategic Tool Decisions<\/h2>\n<p>Implementing or replacing a PPM tool is a strategic decision \u2013 especially in times of tight budgets. A structured ROI calculation for PPM tools provides you with a sound basis for demonstrating the economic benefits of your investment in a transparent manner.<\/p>\n<p>The ROI serves as a door opener. However, make sure you also consider the impact on qualitative benefits when arguing in favor of a new tool! This includes for instance greater satisfaction with the tool environment, which also has an impact on the project success rate and faster decision-making cycles.<\/p>\n<p>With the practical example and the <a href=\"https:\/\/bit.ly\/roi-calculation-ppm-tool\" target=\"_blank\" rel=\"noopener\">&gt; Excel table for download<\/a>, you can now make your own calculations. To convince your internal decision-makers, also use the independent market studies provided, for example Forrester\u2019s.<\/p>\n<p>Below, you will find frequently asked questions (FAQ) on the topic.<\/p>\n<div id=\"id695736610b24e\" class=\"iframecontainer iframecontainer--hidden\">\n            <div class=\"iframecontainer__head\" style=\"background: #D60B52!important;\">\n                <div class=\"iframecontainer__head__inner\" style=\"color:#ffffff;\" data-for=\"#id695736610b24e\">\n                    <p><strong>Download now: <\/strong> Free eBook (PDF) on \u201cThe PPM Paradise\u201d<\/p>\n                <\/div>\n                <div class=\"iframecontainer__head__icon\" data-for=\"#id695736610b24e\">\n                    <svg width=\"10px\" height=\"16px\" viewBox=\"1092 550 10 16\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\">\n                        <polygon class=\"iframecontainer__head__icon__pfeil\"  data-for=\"#id695736610b24e\" stroke=\"none\" fill=\"#ffffff\" fill-rule=\"evenodd\" points=\"1093.875 550 1101.875 558 1093.875 566 1092 564.125 1098.125 558 1092 551.875\"><\/polygon>\n                    <\/svg>\n                <\/div>\n            <\/div>\n            <div class=\"iframecontainer__iframe\">\n                <div class=\"iframecontainer__iframe__inner\">\n                    <p style=\"font-weight: 400;\">Here is what an optimal customizable solution for project, portfolio and resource management (PPM) should be capable of \u2013 tips and important arguments for your decision-makers. &gt; <a href=\"https:\/\/www.theprojectgroup.com\/data\/Downloads_eBooks\/TPG_PPM_Paradise_eBook_EN_-_TPG_TheProjectGroup.pdf\" target=\"_blank\" rel=\"noopener\">Download eBook (PDF) \u201cThe PPM Paradise\u201d<\/a><\/p>\n\n                \t<!-- ENGLISCH Wichtig: nur den Code in download-asset \u00e4ndern - definiert Download -->\r\n<script type='text\/x-ccm-loader' data-ccm-loader-src=\"https:\/\/js-eu1.hsforms.net\/forms\/embed\/developer\/146642994.js\" defer><\/script>\r\n\r\n<div class=\"hs-form-html\"\r\n     data-download-asset=\"CU31E\"\r\n     data-region=\"eu1\"\r\n     data-form-id=\"ed0008c7-47d5-4c2e-ad2f-000bd95b74c5\"\r\n     data-portal-id=\"146642994\"><\/div>\r\n\r\n<script>\r\n(() => {\r\n  const FORM_ID = 'ed0008c7-47d5-4c2e-ad2f-000bd95b74c5';\r\n  const FIELD   = '0-1\/download_asset';\r\n  const roots   = new Set();\r\n  const formsByRoot = new WeakMap();\r\n\r\n  const setViaApi = (root) => {\r\n    const code = root.dataset.downloadAsset || '';\r\n    const form = formsByRoot.get(root);\r\n    if (!code || !form) return;\r\n    form.setFieldValue(FIELD, code);\r\n  };\r\n\r\n  window.addEventListener('hs-form-event:on-ready', (event) => {\r\n    if (!window.HubSpotFormsV4) return;\r\n    const form = HubSpotFormsV4.getFormFromEvent(event);\r\n    if (!form || form.getFormId() !== FORM_ID) return;\r\n\r\n    const root = [...roots].find(r => r.contains(event.target));\r\n    if (!root) return;\r\n\r\n    formsByRoot.set(root, form);\r\n    setViaApi(root);\r\n  });\r\n\r\n  window.addEventListener('message', (event) => {\r\n    const d = event.data;\r\n    if (!d || d.type !== 'hsFormCallback' || d.eventName !== 'onFormSubmit') return;\r\n    if (d.id !== FORM_ID) return;\r\n\r\n    roots.forEach(setViaApi);\r\n  });\r\n\r\n  document.addEventListener('DOMContentLoaded', () => {\r\n    document.querySelectorAll('.hs-form-html[data-download-asset][data-form-id=\"' + FORM_ID + '\"]')\r\n      .forEach(r => roots.add(r));\r\n  });\r\n})();\r\n<\/script>\n                    <style>\/* Kompaktere Darstellung f\u00fcr HubSpot Formulare *\/\n[data-hsfc-id=\"Renderer\"] .hsfc-Step .hsfc-Step__Content { padding: 0 20px 20px !important; }\n[data-hsfc-id=Renderer] .hsfc-TextField>*:not(:last-child) { margin-bottom:4px !important; }\n[data-hsfc-id=\"Renderer\"] .hsfc-Row { gap: 20px !important; margin-bottom: 12px !important; }\n[data-hsfc-id=\"Renderer\"] .hsfc-NavigationRow { margin-top: 6px !important; }\n[data-hsfc-id=\"Renderer\"] .hsfc-TextInput { padding: 8px !important; }<\/style>\n                <\/div>\n            <\/div>\n        <\/div><h2 id=\"Chapter8\">Frequently Asked Questions (FAQ) on the ROI for PPM Systems<\/h2>\n<h3>1) How does the project management maturity level of my company affect the expected ROI?<\/h3>\n<p>A study by the PMI arrives at the following result: the higher the PPM process maturity, the better the project cost and schedule performance \u2013 and the higher the achievable ROI. (<a href=\"https:\/\/www.pmi.org\/learning\/library\/measuring-project-management-roi-3649\" target=\"_blank\" rel=\"noopener\">Source<\/a>)<\/p>\n<h3>2) How does corporate culture affect the ROI of a PPM tool?<\/h3>\n<p>Corporate culture plays a crucial role when implementing a PPM system. A culturally driven resistance to changes can negatively affect the ROI, whereas an open and adaptive culture can maximize the benefits of a PPM tool. (<a href=\"https:\/\/www.forbes.com\/councils\/forbeshumanresourcescouncil\/2022\/12\/19\/nine-factors-to-consider-when-measuring-the-roi-of-work-culture\/\" target=\"_blank\" rel=\"noopener\">Source<\/a>)<\/p>\n<h3>3) What role do training and change management play in the ROI of PPM systems?<\/h3>\n<p>Training and effective change management are essential to ensure employees use the PPM tool efficiently. Without adequate training, the ROI can drop significantly due to inefficient use and lack of acceptance. (<a href=\"https:\/\/www.linkedin.com\/pulse\/measuring-roi-change-management-training-initiatives-brian-thompson-z5zze\/\" target=\"_blank\" rel=\"noopener\">Source<\/a>)<\/p>\n<h3>4) How can integrating a PPM tool with existing systems affect the ROI?<\/h3>\n<p>Seamless integration of a PPM tool with existing systems such as ERP or CRM can increase ROI by ensuring data consistency and eliminating redundant processes. However, problems with the integration can cause additional costs and decrease ROI. (<a href=\"https:\/\/www.itmplatform.com\/en\/blog\/5-reasons-why-you-should-integrate-your-erp-with-a-ppm-software\/\" target=\"_blank\" rel=\"noopener\">Source<\/a>)<\/p>\n<h3>5) How does choosing the right PPM tool affect the long-term ROI?<\/h3>\n<p>The choice of a PPM tool tailored to the specific needs and processes of a company is crucial for a positive long-term ROI. An ineffective tool can lead to inefficient processes and additional costs. (<a href=\"https:\/\/prismppm.com\/blog\/project-portfolio-management\/choosing-the-right-ppm-software-a-guide-for-pmos\/\" target=\"_blank\" rel=\"noopener\">Source<\/a>)<\/p>\n<h3>6) How do I take qualitative benefits into account when calculating the ROI of a PPM tool?<\/h3>\n<p>Demonstrate \u201csoft\u201d benefits such as greater employee or customer satisfaction with rating scores or monetary estimates (e.g. lower turnover costs) and add them as bonus cash flows to the hard, measurable benefits. (<a href=\"https:\/\/www.pmi.org\/learning\/library\/soft-benefits-are-real-9694\" target=\"_blank\" rel=\"noopener\">Source<\/a>)<\/p>\n<h3>7) What impact does cloud vs. on-premises have on the ROI of a PPM system?<\/h3>\n<p>Cloud solutions tend to generate lower initial investments and faster time-to-value while on-premises solutions offer more control but higher CapEx &amp; IT operating expenses \u2013 this often reduces short-term ROI. (<a href=\"https:\/\/blog.kytes.com\/blog\/cloud-based-vs-on-premises-project-management-software-which-one-do-you-need\/\" target=\"_blank\" rel=\"noopener\">Source<\/a>)<\/p>\n<h3>8) How often should the ROI be reviewed after implementing a PPM tool?<\/h3>\n<p>Carry out an initial post-implementation review (PIR) after 6-12 months and annually thereafter; this helps you record actual benefit effects and identify areas for optimization. (<a href=\"https:\/\/www.atlassian.com\/work-management\/project-management\/post-implementation-review\" target=\"_blank\" rel=\"noopener\">Source<\/a>)<\/p>\n<h3>9) Which financial indicators best complement ROI when evaluating a PPM investment?<\/h3>\n<p>Also use net present value (NPV) and internal rate of return (IRR) to represent the time value of the money and capital expenditure; payback period and cost-benefit analysis will complete the business case. (<a href=\"https:\/\/generisonline.com\/assessing-financial-performance-in-a-ppm-how-to-use-metrics-effectively\/\" target=\"_blank\" rel=\"noopener\">Source<\/a>)<\/p>\n<h3>10) What are the risks of imprecise ROI calculations for PPM systems?<\/h3>\n<p>An imprecise ROI calculation can lead to poor decisions by misrepresenting the actual benefits or costs of a PPM tool. This can result in wasted resources and missed opportunities for efficiency gains. (<a href=\"https:\/\/www.pmi.org\/learning\/library\/managing-risk-project-portfolio-7297\" target=\"_blank\" rel=\"noopener\">Source<\/a>)<\/p>\n\n    <p class=\"datamintsbanner\">\n        <a href=\"https:\/\/bit.ly\/4b3Fx51\" target=\"_blank\" class=\"datamintsbanner__link\" title=\"The comprehensive Resource Management Tool\" style=\"display: block;\">\n            <img decoding=\"async\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2024\/06\/Banner-TPG-CoReSuite-EN-6-2024.png\" class=\"datamintsbanner__image\" style=\"display: block; max-width: 100%\">\n        <\/a>\n    <\/p>\n    \n<blockquote><p><strong>Our final tips<\/strong><\/p>\n<p>Get to know the individually adaptable \u201cPPM Paradise\u201d \u2013 the optimal environment for your enterprise-wide project, program, portfolio and resource management. <a href=\"https:\/\/www.theprojectgroup.com\/data\/Downloads_eBooks\/TPG_PPM_Paradise_eBook_EN_-_TPG_TheProjectGroup.pdf\" target=\"_blank\" rel=\"noopener\">Download the eBook now<\/a> (just click, no form).<\/p>\n<p>And sign up for our <a href=\"https:\/\/www.theprojectgroup.com\/en\/project-management-newsletter\" target=\"_blank\" rel=\"noopener\">bi-weekly blog newsletter<\/a> to make sure you receive all our updates.<\/p><\/blockquote>\n<p><strong>Please leave a short comment below: what is your opinion on ROI calculation for PPM tools?<\/strong><\/p>\n<div id=\"id695736610b3d0\" class=\"iframecontainer iframecontainer--hidden\">\n            <div class=\"iframecontainer__head\" style=\"background: #D60B52!important;\">\n                <div class=\"iframecontainer__head__inner\" style=\"color:#ffffff;\" data-for=\"#id695736610b3d0\">\n                    <p><strong>Subscribe to TPG BlogInfo:<\/strong> Never miss new practice-oriented tips &amp; tricks<\/p>\n                <\/div>\n                <div class=\"iframecontainer__head__icon\" data-for=\"#id695736610b3d0\">\n                    <svg width=\"10px\" height=\"16px\" viewBox=\"1092 550 10 16\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\">\n                        <polygon class=\"iframecontainer__head__icon__pfeil\"  data-for=\"#id695736610b3d0\" stroke=\"none\" fill=\"#ffffff\" fill-rule=\"evenodd\" points=\"1093.875 550 1101.875 558 1093.875 566 1092 564.125 1098.125 558 1092 551.875\"><\/polygon>\n                    <\/svg>\n                <\/div>\n            <\/div>\n            <div class=\"iframecontainer__iframe\" style=\"height: 520px;\">\n                <div class=\"iframecontainer__iframe__inner\">\n                \t<p>Every other week: Receive practical tips in TPG blog posts written by recognized experts in project, portfolio, and resource management.<br \/>\n* Required Fields\u00a0 |\u00a0 <a href=\"https:\/\/www.theprojectgroup.com\/en\/data-protection\" target=\"_blank\" rel=\"noopener\">Data Protection<\/a><\/p>\n<div class=\"cookieconsent-optout-marketing\">This form is blocked by your cookie settings to our website. Please <a>click here<\/a> and select at least the marketing cookies. Then this form will be visible. Thanks a lot.<\/div>\n\n                    <iframe src=\"https:\/\/scnem.com\/art_resource.php?sid=hqvs9.qdei48\" style=\"width: 100%; height: 520px;\"><\/iframe>\n                <\/div>\n            <\/div>\n        <\/div><div class=\"row cf\"><div class=\"column half\">\n<hr \/>\n<p><a href=\"https:\/\/www.theprojectgroup.com\/blog\/wp-content\/uploads\/2020\/05\/Achim_Schmidt-Sibeth2.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-5870 size-thumbnail\" src=\"https:\/\/www.theprojectgroup.com\/blog\/wp-content\/uploads\/2020\/02\/Johann-1-150x150.png\" alt=\"Johann Strasser, The Project Group\" width=\"150\" height=\"150\" \/><\/a><strong>Johann Strasser<br \/>\n<\/strong><em>Managing Partner at TPG<\/em><strong><br \/>\n<\/strong><\/p>\n<p>The certified engineer has been a managing partner at TPG The Project Group since 2001. After many years as a development engineer in the automotive and energy sectors, Johann Strasser spent a decade as an independent trainer and consultant in the field of project management. During his tenure, he also served as project manager for software projects in the construction industry and provided scheduling and cost management support for large-scale construction projects. At TPG, he applies his expertise in product development and consulting services for international clients. His special focus is on <a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/pmo-project-management-office\/\" target=\"_blank\" rel=\"noopener\">PMO<\/a>, project portfolios, hybrid project management, and resource management. For many years now, he has shared his knowledge through presentations, seminars, articles, and webinars.<\/p>\n<p>Read more about Johann Strasser on <a href=\"https:\/\/www.linkedin.com\/in\/johann-strasser\/?originalSubdomain=de\" target=\"_blank\" rel=\"noopener\">LinkedIn<\/a>.<\/p>\n<\/div><div class=\"column half\">\n<hr \/>\n<p><a href=\"https:\/\/www.theprojectgroup.com\/blog\/wp-content\/uploads\/2023\/04\/AchimS-200x200-2.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-10753 size-thumbnail alignleft\" src=\"https:\/\/www.theprojectgroup.com\/blog\/wp-content\/uploads\/2023\/04\/AchimS-200x200-2-150x150.jpg\" alt=\"\" width=\"150\" height=\"150\" \/><\/a><strong>Achim Schmidt-Sibeth<\/strong><br \/>\n<em>Senior Marketing Manager<\/em><\/p>\n<p>After earning his engineering degree in environmental technology, he gained many years of experience in project management through his work at an engineering office, an equipment manufacturer, and a multimedia agency. Achim Schmidt-Sibeth and his team have been responsible for marketing and communication at TPG The Project Group for many years now.<\/p>\n<p>Read more about Achim Schmidt-Sibeth on\u00a0<a href=\"https:\/\/www.linkedin.com\/in\/achim-schmidt-sibeth-3b89a417\/?originalSubdomain=de\" target=\"_blank\" rel=\"noopener\">LinkedIn<\/a>.<\/p>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"<p>The complexity of projects continues to increase while the requirements for visibility in project portfolio management grow. This leads many companies to ask themselves: is it worth investing in a (new) PPM project tool? The answer can be found in the ROI (return on investment) calculation. This economic indicator can help the PMO or the<\/p>\n<div class=\"read-more\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/roi-calculation-ppm-tool\/\" title=\"Read More\">Read More<\/a><\/div>\n","protected":false},"author":17,"featured_media":8743,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[62],"tags":[],"_links":{"self":[{"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/posts\/8737"}],"collection":[{"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/users\/17"}],"replies":[{"embeddable":true,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/comments?post=8737"}],"version-history":[{"count":23,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/posts\/8737\/revisions"}],"predecessor-version":[{"id":8854,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/posts\/8737\/revisions\/8854"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/media\/8743"}],"wp:attachment":[{"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/media?parent=8737"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/categories?post=8737"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/tags?post=8737"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}