{"id":5291,"date":"2025-03-27T14:00:21","date_gmt":"2025-03-27T13:00:21","guid":{"rendered":"https:\/\/www.theprojectgroup.com\/blog\/en\/?p=5291"},"modified":"2025-12-10T15:45:48","modified_gmt":"2025-12-10T14:45:48","slug":"ppm-tools","status":"publish","type":"post","link":"https:\/\/www.theprojectgroup.com\/blog\/en\/ppm-tools\/","title":{"rendered":"PMO and PPM Tools: Software and Recommendations for Successful Multi-Project Management"},"content":{"rendered":"<p>Presumably, you are familiar with one or two of the following pain points, or you would not be reading this article about <strong>PMO \/ PPM tools<\/strong>:<\/p>\n<ol>\n<li>You lack an overview of the enterprise-wide project portfolio.<\/li>\n<li>Short-term and long-term resource utilization is often an enigma to you.<\/li>\n<li>Your tools are not integrated, which means you must enter data manually several times.<\/li>\n<li>You are sick of juggling Excel spreadsheets as well as spending a lot of time on manual reports.<\/li>\n<li>You are looking for a\u00a0new, modern PPM tool \/ PMO tool for easier project, portfolio and resource management.<\/li>\n<\/ol>\n<p>Here is what you can expect in the following chapters:<\/p>\n<ul>\n<li><a href=\"#Chapter1\">Why use real PPM software tools?<\/a><\/li>\n<li><a href=\"#Chapter2\">Results of the PMO \/ PPM Tools Survey 2024<\/a>\n<ul>\n<li><a href=\"#Chapter3\">Key results at a glance<\/a><\/li>\n<li><a href=\"#Chapter4\">Satisfaction with the PMO \/ PPM tool environment<\/a><\/li>\n<li><a href=\"#Chapter5\">Tools used by methods in multi-project management<\/a><\/li>\n<li><a href=\"#Chapter6\">Desired changes for the optimal PPM tool environment<\/a><\/li>\n<\/ul>\n<\/li>\n<li><a href=\"#Chapter7\">Concept for the optimal PMO \/ PPM software environment \u2013 <em>The PPRM Paradise<\/em><\/a><\/li>\n<li><a href=\"#Chapter8\">The modules and benefits of the<em> PPRM Paradise<\/em><\/a><\/li>\n<li><a href=\"#Chapter9\">PPM software tools recommended by TPG<\/a><\/li>\n<li><a href=\"#Chapter10\">Conclusion \u2013 Optimal PMO \/ PPM tools<\/a><\/li>\n<\/ul>\n<p>At the beginning of this article, you will learn about interesting results from a PMO Tools Survey (you can download the complete evaluation <a href=\"https:\/\/www.theprojectgroup.com\/blog\/ppm-tools\/#Kapitel2\" target=\"_blank\" rel=\"noopener\">in German language as a PDF file<\/a>).<\/p>\n<p>Following this, you will learn what the <strong>optimum PMO \/ PPM software for multi-project, portfolio and resource management<\/strong> should be able to do (we call it <em><strong>The PPRM Paradise<\/strong>).<\/em><\/p>\n<p>Let us get started.<\/p>\n<div id=\"id6957385d5faa1\" class=\"iframecontainer iframecontainer--hidden\">\n            <div class=\"iframecontainer__head\" style=\"background: #D60B52!important;\">\n                <div class=\"iframecontainer__head__inner\" style=\"color:#ffffff;\" data-for=\"#id6957385d5faa1\">\n                    <p><strong>Special Download: <\/strong> How to set up a PMO in 4 simple steps (PDF file)<\/p>\n                <\/div>\n                <div class=\"iframecontainer__head__icon\" data-for=\"#id6957385d5faa1\">\n                    <svg width=\"10px\" height=\"16px\" viewBox=\"1092 550 10 16\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\">\n                        <polygon class=\"iframecontainer__head__icon__pfeil\"  data-for=\"#id6957385d5faa1\" stroke=\"none\" fill=\"#ffffff\" fill-rule=\"evenodd\" points=\"1093.875 550 1101.875 558 1093.875 566 1092 564.125 1098.125 558 1092 551.875\"><\/polygon>\n                    <\/svg>\n                <\/div>\n            <\/div>\n            <div class=\"iframecontainer__iframe\">\n                <div class=\"iframecontainer__iframe__inner\">\n                    <p>Please fill in the form.<br \/>\n<span style=\"font-size: xx-small;\">* Required Fields\u00a0 |\u00a0 <a href=\"https:\/\/www.theprojectgroup.com\/en\/data-protection\" target=\"_blank\" rel=\"noopener\">Data Protection<\/a><\/span><\/p>\n<div class=\"cookieconsent-optout-marketing\">This form is blocked by your cookie settings to our website. Please <a>click here<\/a> and select at least the marketing cookies. Then this form will be visible. Thanks a lot.<\/div>\n\n                \t<!-- ENGLISCH Wichtig: nur den Code in download-asset \u00e4ndern - definiert Download -->\r\n<script type='text\/x-ccm-loader' data-ccm-loader-src=\"https:\/\/js-eu1.hsforms.net\/forms\/embed\/developer\/146642994.js\" defer><\/script>\r\n\r\n<div class=\"hs-form-html\"\r\n     data-download-asset=\"CU12E\"\r\n     data-region=\"eu1\"\r\n     data-form-id=\"ed0008c7-47d5-4c2e-ad2f-000bd95b74c5\"\r\n     data-portal-id=\"146642994\"><\/div>\r\n\r\n<script>\r\n(() => {\r\n  const FORM_ID = 'ed0008c7-47d5-4c2e-ad2f-000bd95b74c5';\r\n  const FIELD   = '0-1\/download_asset';\r\n  const roots   = new Set();\r\n  const formsByRoot = new WeakMap();\r\n\r\n  const setViaApi = (root) => {\r\n    const code = root.dataset.downloadAsset || '';\r\n    const form = formsByRoot.get(root);\r\n    if (!code || !form) return;\r\n    form.setFieldValue(FIELD, code);\r\n  };\r\n\r\n  window.addEventListener('hs-form-event:on-ready', (event) => {\r\n    if (!window.HubSpotFormsV4) return;\r\n    const form = HubSpotFormsV4.getFormFromEvent(event);\r\n    if (!form || form.getFormId() !== FORM_ID) return;\r\n\r\n    const root = [...roots].find(r => r.contains(event.target));\r\n    if (!root) return;\r\n\r\n    formsByRoot.set(root, form);\r\n    setViaApi(root);\r\n  });\r\n\r\n  window.addEventListener('message', (event) => {\r\n    const d = event.data;\r\n    if (!d || d.type !== 'hsFormCallback' || d.eventName !== 'onFormSubmit') return;\r\n    if (d.id !== FORM_ID) return;\r\n\r\n    roots.forEach(setViaApi);\r\n  });\r\n\r\n  document.addEventListener('DOMContentLoaded', () => {\r\n    document.querySelectorAll('.hs-form-html[data-download-asset][data-form-id=\"' + FORM_ID + '\"]')\r\n      .forEach(r => roots.add(r));\r\n  });\r\n})();\r\n<\/script>\n                    <style>\/* Kompaktere Darstellung f\u00fcr HubSpot Formulare *\/\n[data-hsfc-id=\"Renderer\"] .hsfc-Step .hsfc-Step__Content { padding: 0 20px 20px !important; }\n[data-hsfc-id=Renderer] .hsfc-TextField>*:not(:last-child) { margin-bottom:4px !important; }\n[data-hsfc-id=\"Renderer\"] .hsfc-Row { gap: 20px !important; margin-bottom: 12px !important; }\n[data-hsfc-id=\"Renderer\"] .hsfc-NavigationRow { margin-top: 6px !important; }\n[data-hsfc-id=\"Renderer\"] .hsfc-TextInput { padding: 8px !important; }<\/style>\n                <\/div>\n            <\/div>\n        <\/div><h2 id=\"Chapter1\">Why Use Real PPM Software Tools?<\/h2>\n<p>The diverse <a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/pmo-functions\/\" target=\"_blank\" rel=\"noopener\">PMO functions<\/a> call for the right methods, processes and naturally also well-suited software tools. In most cases, Excel and Office tools are not suitable and quickly reach their limits.<\/p>\n<p>Suitable PPM tools help all PMO members, decision-makers, project managers, team leaders, etc. do their <strong>work as efficiently as possible and with high quality<\/strong>.\u00a0This kind of work simplifications for all roles can be achieved by:<\/p>\n<ul>\n<li>Automation<\/li>\n<li>Workflows<\/li>\n<li>System integration<\/li>\n<li>Good visualization of the right information<\/li>\n<\/ul>\n<p>If everything fits together well, <strong>good PPM tools<\/strong> will help you <strong>accomplish the following benefits:<\/strong><\/p>\n<ul>\n<li>You save time<\/li>\n<li>You gain more transparency<\/li>\n<li>You make better use of your resources<\/li>\n<li>You increase the acceptance of the PMO and motivation in general<\/li>\n<li>You improve the currency of your information<\/li>\n<li>You or your decision-makers are enabled to make informed decisions<\/li>\n<li>You become more successful at managing your projects and portfolios<\/li>\n<\/ul>\n<blockquote><p>Check out the method of <strong><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/roi-calculation-ppm-tool\/\" target=\"_blank\" rel=\"noopener\">ROI calculation<\/a> for PPM tools<\/strong>.<\/p><\/blockquote>\n<div id=\"id6957385d5fc30\" class=\"iframecontainer iframecontainer--hidden\">\n            <div class=\"iframecontainer__head\" style=\"background: #D60B52!important;\">\n                <div class=\"iframecontainer__head__inner\" style=\"color:#ffffff;\" data-for=\"#id6957385d5fc30\">\n                    <p><strong>Special Download: <\/strong> 10 Vital PMO Success Factors (PDF file)<\/p>\n                <\/div>\n                <div class=\"iframecontainer__head__icon\" data-for=\"#id6957385d5fc30\">\n                    <svg width=\"10px\" height=\"16px\" viewBox=\"1092 550 10 16\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\">\n                        <polygon class=\"iframecontainer__head__icon__pfeil\"  data-for=\"#id6957385d5fc30\" stroke=\"none\" fill=\"#ffffff\" fill-rule=\"evenodd\" points=\"1093.875 550 1101.875 558 1093.875 566 1092 564.125 1098.125 558 1092 551.875\"><\/polygon>\n                    <\/svg>\n                <\/div>\n            <\/div>\n            <div class=\"iframecontainer__iframe\">\n                <div class=\"iframecontainer__iframe__inner\">\n                    <p>Please fill in the form.<br \/>\n<span style=\"font-size: xx-small;\">* Required Fields\u00a0 |\u00a0 <a href=\"https:\/\/www.theprojectgroup.com\/en\/data-protection\" target=\"_blank\" rel=\"noopener\">Data Protection<\/a><\/span><\/p>\n<div class=\"cookieconsent-optout-marketing\">This form is blocked by your cookie settings to our website. Please <a>click here<\/a> and select at least the marketing cookies. Then this form will be visible. Thanks a lot.<\/div>\n\n                \t<!-- ENGLISCH Wichtig: nur den Code in download-asset \u00e4ndern - definiert Download -->\r\n<script type='text\/x-ccm-loader' data-ccm-loader-src=\"https:\/\/js-eu1.hsforms.net\/forms\/embed\/developer\/146642994.js\" defer><\/script>\r\n\r\n<div class=\"hs-form-html\"\r\n     data-download-asset=\"CU3E\"\r\n     data-region=\"eu1\"\r\n     data-form-id=\"ed0008c7-47d5-4c2e-ad2f-000bd95b74c5\"\r\n     data-portal-id=\"146642994\"><\/div>\r\n\r\n<script>\r\n(() => {\r\n  const FORM_ID = 'ed0008c7-47d5-4c2e-ad2f-000bd95b74c5';\r\n  const FIELD   = '0-1\/download_asset';\r\n  const roots   = new Set();\r\n  const formsByRoot = new WeakMap();\r\n\r\n  const setViaApi = (root) => {\r\n    const code = root.dataset.downloadAsset || '';\r\n    const form = formsByRoot.get(root);\r\n    if (!code || !form) return;\r\n    form.setFieldValue(FIELD, code);\r\n  };\r\n\r\n  window.addEventListener('hs-form-event:on-ready', (event) => {\r\n    if (!window.HubSpotFormsV4) return;\r\n    const form = HubSpotFormsV4.getFormFromEvent(event);\r\n    if (!form || form.getFormId() !== FORM_ID) return;\r\n\r\n    const root = [...roots].find(r => r.contains(event.target));\r\n    if (!root) return;\r\n\r\n    formsByRoot.set(root, form);\r\n    setViaApi(root);\r\n  });\r\n\r\n  window.addEventListener('message', (event) => {\r\n    const d = event.data;\r\n    if (!d || d.type !== 'hsFormCallback' || d.eventName !== 'onFormSubmit') return;\r\n    if (d.id !== FORM_ID) return;\r\n\r\n    roots.forEach(setViaApi);\r\n  });\r\n\r\n  document.addEventListener('DOMContentLoaded', () => {\r\n    document.querySelectorAll('.hs-form-html[data-download-asset][data-form-id=\"' + FORM_ID + '\"]')\r\n      .forEach(r => roots.add(r));\r\n  });\r\n})();\r\n<\/script>\n                    <style>\/* Kompaktere Darstellung f\u00fcr HubSpot Formulare *\/\n[data-hsfc-id=\"Renderer\"] .hsfc-Step .hsfc-Step__Content { padding: 0 20px 20px !important; }\n[data-hsfc-id=Renderer] .hsfc-TextField>*:not(:last-child) { margin-bottom:4px !important; }\n[data-hsfc-id=\"Renderer\"] .hsfc-Row { gap: 20px !important; margin-bottom: 12px !important; }\n[data-hsfc-id=\"Renderer\"] .hsfc-NavigationRow { margin-top: 6px !important; }\n[data-hsfc-id=\"Renderer\"] .hsfc-TextInput { padding: 8px !important; }<\/style>\n                <\/div>\n            <\/div>\n        <\/div><h2 id=\"Chapter2\">Results of the PMO \/ PPM Tools Survey 2024<\/h2>\n<p>In November 2024, TPG The Project Group conducted a <strong>survey about PMO \/ PPM software tools<\/strong>. The results are based on 183 valid responses. In the following chapters, you will find an assessment of the most important results. You can download the complete German-language evaluation document for free <a href=\"https:\/\/www.theprojectgroup.com\/blog\/ppm-tools\/#Kapitel2\" target=\"_blank\" rel=\"noopener\">here<\/a>.<\/p>\n<h3 id=\"Chapter3\">Key Results of the Survey at a Glance<\/h3>\n<ul>\n<li><strong>Suitable tools bring satisfaction:<\/strong> The users\u2019 level of satisfaction with their PPM tool environment depends on the quality and the use of the right tools. Users with integrated database-driven systems showed a significantly higher level of satisfaction than those working with isolated, manual solutions.<\/li>\n<li><strong>Few \u201cvery satisfied\u201d users worked with Excel:<\/strong> Excel often reaches its limits, especially in the multi-project environment. This leads to inefficiency, low transparency and increased effort. \u201cVery satisfied\u201d users rely on Excel much less and use specialized PMO \/ PPM tools instead.<\/li>\n<li><strong>PMO has a positive impact:<\/strong> The survey results also suggest that a PMO has a positive impact on satisfaction with the tool environment. Companies that have a PMO use specialized tools more often and apply project management methods more consistently.<\/li>\n<li><strong>Desired features in an \u201coptimal PPM tool\u201d:<\/strong> In response to the question about the optimal PPM tool landscape, the following wishes were right at the top of the list: improved system integration, efficient resource and capacity management, more transparency and clear dashboards. The desire for tool integration was named most often.<\/li>\n<li><strong>Hopes for AI support:<\/strong> Users hope that future AI support in tools will enable easier resource management, automated error checks, planning support as well as improved reporting and dashboards.<\/li>\n<\/ul>\n<p>In summary, the survey showed that <strong>companies relying on database-driven tools for project management and the support of a PMO achieve a higher level of satisfaction with their PMO \/ PPM tool environment.<\/strong><\/p>\n<p>To improve the environment for project, portfolio and resource management, companies should focus on the integration of systems, a centrally coordinated body such as a <a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/pmo-project-management-office\/\" target=\"_blank\" rel=\"noopener\">PMO<\/a>, efficient resource management and the provision of transparent and clear information, e.g. via dashboards.<\/p>\n<h3 id=\"Chapter4\">Satisfaction with the PMO \/ PPM tool environment<\/h3>\n<p>For the survey, we distinguished between tools for individual project management and tools for multi-project management. We also used three levels of satisfaction. The following graphics refer only to the tools for multi-project management.<\/p>\n<figure id=\"attachment_8379\" aria-describedby=\"caption-attachment-8379\" style=\"width: 400px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/Satisfaction_MPM_pie_chart.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-8379\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/Satisfaction_MPM_pie_chart.png\" alt=\"\" width=\"400\" height=\"217\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/Satisfaction_MPM_pie_chart.png 719w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/Satisfaction_MPM_pie_chart-300x163.png 300w\" sizes=\"(max-width: 400px) 100vw, 400px\" \/><\/a><figcaption id=\"caption-attachment-8379\" class=\"wp-caption-text\">Satisfaction with the PPM tool in multi-project management (N=183)<\/figcaption><\/figure>\n<ul>\n<li>Only 12% (22 people) of the respondents are very satisfied with their tool environment and see no need for change.<\/li>\n<li>48% (87 people) are satisfied but would want to make some changes.<\/li>\n<li>39% are not satisfied with their tool environment in multi-project environment.<\/li>\n<\/ul>\n<h3 id=\"Chapter5\">Tools Used by Methods in Project Management<\/h3>\n<p>The following charts show a direct comparison of tools for methods in multi-project management used by the \u201cvery satisfied\u201d, the \u201csatisfied\u201d and the \u201cnot satisfied\u201d.<\/p>\n<figure id=\"attachment_8380\" aria-describedby=\"caption-attachment-8380\" style=\"width: 700px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/1_Very_satisfied_respondents.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-8380\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/1_Very_satisfied_respondents.png\" alt=\"\" width=\"700\" height=\"259\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/1_Very_satisfied_respondents.png 1767w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/1_Very_satisfied_respondents-300x111.png 300w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/1_Very_satisfied_respondents-1024x380.png 1024w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/1_Very_satisfied_respondents-1536x569.png 1536w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><figcaption id=\"caption-attachment-8380\" class=\"wp-caption-text\">Tool landscape for multi-project management used by the \u201cvery satisfied\u201d respondents (100% = 22 people)<\/figcaption><\/figure>\n<figure id=\"attachment_8381\" aria-describedby=\"caption-attachment-8381\" style=\"width: 700px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/2_Satisfied_respondents.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-8381\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/2_Satisfied_respondents.png\" alt=\"\" width=\"700\" height=\"258\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/2_Satisfied_respondents.png 1765w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/2_Satisfied_respondents-300x111.png 300w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/2_Satisfied_respondents-1024x378.png 1024w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/2_Satisfied_respondents-1536x567.png 1536w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><figcaption id=\"caption-attachment-8381\" class=\"wp-caption-text\">Tool landscape for multi-project management used by the \u201csatisfied\u201d respondents (100% = 87 people)<\/figcaption><\/figure>\n<figure id=\"attachment_8382\" aria-describedby=\"caption-attachment-8382\" style=\"width: 700px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/3_Not_satisfied_respondents.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-8382\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/3_Not_satisfied_respondents.png\" alt=\"\" width=\"700\" height=\"259\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/3_Not_satisfied_respondents.png 1768w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/3_Not_satisfied_respondents-300x111.png 300w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/3_Not_satisfied_respondents-1024x379.png 1024w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/3_Not_satisfied_respondents-1536x569.png 1536w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><figcaption id=\"caption-attachment-8382\" class=\"wp-caption-text\">Tool landscape for multi-project management used by the respondents who were \u201cnot satisfied\u201d (100% = 72 people)<\/figcaption><\/figure>\n<p>A comparison of the three charts on the tool landscape in multi-project management reveals:<\/p>\n<p>The blue bars (\u201c<strong>not done at all<\/strong>\u201d) tend to be longer for those \u201cnot satisfied\u201d than for the \u201cvery satisfied\u201d. Hence, they use fewer methods.<\/p>\n<p>For all methods, the <strong>use of Excel<\/strong> is higher among those \u201cnot satisfied\u201d than among the \u201csatisfied\u201d and significantly higher than among the \u201cvery satisfied\u201d. In multi-project management, Excel often reaches its limits (the chapter on tools for individual project management arrived at the same result).<\/p>\n<p><strong>Central database tools<\/strong> such as Microsoft Project Server, Jira and Confluence are much more commonly used among the \u201cvery satisfied\u201d and the \u201csatisfied\u201d than among those \u201cnot satisfied\u201d.<\/p>\n<p><strong>SharePoint and Power Platform<\/strong> are named more often among the \u201csatisfied\u201d than among those \u201cnot satisfied\u201d and interestingly also the \u201cvery satisfied\u201d. Due to the low number of \u201cvery satisfied\u201d respondents, the data may not be representative enough. We would have expected a higher share of SharePoint here, like for EPM.<\/p>\n<p>The <strong>share of MS Project<\/strong> is highest among the \u201cvery satisfied\u201d.<\/p>\n<p>It is also striking that the \u201cvery satisfied\u201d use more <strong>other tools<\/strong> than the \u201csatisfied\u201d and even significantly more than those \u201cnot satisfied\u201d. One reason for this could be that 81% of the \u201cvery satisfied\u201d have a PMO selecting tools suited to their particular company. Those individual tools are not on our list. Among those \u201cnot satisfied\u201d only 61% have a PMO whereas the figure is 80% of the \u201csatisfied\u201d.<\/p>\n<blockquote><p>Another interesting read: <strong>What are typical <a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/pmo-functions\/\" target=\"_blank\" rel=\"noopener\">PMO functions<\/a>?<\/strong><\/p><\/blockquote>\n<h3 id=\"Chapter6\">Desired Changes for the Optimal PMO \/ PPM Tool Environment<\/h3>\n<p>The question \u201cwhat should an optimal PMO tool environment be able to do in your opinion?\u201d was answered in great detail. The most important results were:<\/p>\n<ul>\n<li>The desire for system integration is at the very top of the list.<\/li>\n<li>The wish for functions supporting good resource and capacity management was stated almost as frequently.<\/li>\n<li>Likewise, increased transparency, a general overview and support for reporting and dashboards are requested very often.<\/li>\n<\/ul>\n<p>The survey results contain a lot of further information and graphics regarding the different areas in which PPM tools are used. Below, you can download the full document for free <a href=\"https:\/\/www.theprojectgroup.com\/blog\/pmo-tools\/#Kapitel2\" target=\"_blank\" rel=\"noopener\"><strong>(only available in German language)<\/strong><\/a>.<\/p>\n<h2 id=\"Chapter7\">Concept for the Optimal PMO \/ PPM Software Environment <em>(The PPRM Paradise)<\/em><\/h2>\n<p>We have named our concept for the optimal environment for enterprise-wide project, program, portfolio and resource management <em>The PPRM Paradise<\/em>. In their interaction, these PMO tools are of course <strong>customized to your individual requirements<\/strong>. Of course there are many other <a href=\"https:\/\/www.theprojectgroup.com\/en\/microsoft-cloud-project-management\/project-power-pack\" target=\"_blank\" rel=\"noopener\">PPM project tools<\/a> that you can use.<\/p>\n<p><em>The PPRM Paradise<\/em> will help you or your decision-makers make informed decisions quickly in your complex multi-project environment. Alongside the right tools, the right processes and methods are essential.<\/p>\n<p>In the<em> PPRM Paradise<\/em> all roles involved have peace of mind, knowing they have full control over their project environment: PMO, decision-makers, team leaders, project managers, project team members and controllers.<\/p>\n<figure id=\"attachment_5321\" aria-describedby=\"caption-attachment-5321\" style=\"width: 600px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/7_PPM_Paradise-1.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-5321\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/7_PPM_Paradise-1.png\" alt=\"PMO Tools \u2013 The PPM Paradise\" width=\"600\" height=\"328\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/7_PPM_Paradise-1.png 1204w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/7_PPM_Paradise-1-300x164.png 300w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/7_PPM_Paradise-1-768x420.png 768w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/7_PPM_Paradise-1-1024x560.png 1024w\" sizes=\"(max-width: 600px) 100vw, 600px\" \/><\/a><figcaption id=\"caption-attachment-5321\" class=\"wp-caption-text\">\u201cThe PPRM Paradise\u201d as the concept of a fully integrated tool environment for project, program, portfolio and resource management (PPRM)<\/figcaption><\/figure>\n<h2 id=\"Chapter8\">The Advantages and Benefits of the <em>PPRM Paradise<\/em><\/h2>\n<p>Below, you will find the individual modules of the overview graphic presented with their respective benefits.<\/p>\n<h3>Module 1: Complete Overview of Your Project Portfolio<\/h3>\n<figure id=\"attachment_5300\" aria-describedby=\"caption-attachment-5300\" style=\"width: 1319px\" class=\"wp-caption alignnone\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/8_Complete_overview_of_project_portfolio.png\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-5300\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/8_Complete_overview_of_project_portfolio.png\" alt=\"PMO Tools \u2013 Complete overview of the project portfolio with The PPM Paradise\" width=\"1319\" height=\"133\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/8_Complete_overview_of_project_portfolio.png 1319w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/8_Complete_overview_of_project_portfolio-300x30.png 300w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/8_Complete_overview_of_project_portfolio-768x77.png 768w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/8_Complete_overview_of_project_portfolio-1024x103.png 1024w\" sizes=\"(max-width: 1319px) 100vw, 1319px\" \/><\/a><figcaption id=\"caption-attachment-5300\" class=\"wp-caption-text\">Complete overview of the project portfolio with The PPM Paradise<\/figcaption><\/figure>\n<p><strong>Your benefits from this component<\/strong><\/p>\n<ul>\n<li>Insight into the \u201chealth\u201d of the portfolio<\/li>\n<li>Which projects are in the pipeline?<\/li>\n<li>What risks are there?<\/li>\n<li>What is each individual\u2019s workload?<\/li>\n<li>How is the overall budget doing?<\/li>\n<li>Is the strategic contribution clear?<\/li>\n<li>What decisions need to be made?<\/li>\n<\/ul>\n<h3>Module 2: Central Project List<\/h3>\n<figure id=\"attachment_5301\" aria-describedby=\"caption-attachment-5301\" style=\"width: 400px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/9_Up-to-date_and_central_project_list.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-5301\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/9_Up-to-date_and_central_project_list.png\" alt=\"PMO Tools \u2013 Central project list\" width=\"400\" height=\"178\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/9_Up-to-date_and_central_project_list.png 555w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/9_Up-to-date_and_central_project_list-300x134.png 300w\" sizes=\"(max-width: 400px) 100vw, 400px\" \/><\/a><figcaption id=\"caption-attachment-5301\" class=\"wp-caption-text\">Up-to-date and central project list thanks to The PPRM Paradise<\/figcaption><\/figure>\n<p><strong>Your benefits from this component<\/strong><\/p>\n<ul>\n<li>Data will be in the database rather than in files<\/li>\n<li>Only one correct latest version<\/li>\n<li>Evolution-over-time perspective for data<\/li>\n<li>Individual assignment of permissions<\/li>\n<li>Basis for integration with different systems<\/li>\n<\/ul>\n<h3>Modul 3: Standardized Project Initiation<\/h3>\n<figure id=\"attachment_5302\" aria-describedby=\"caption-attachment-5302\" style=\"width: 300px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/10_Standardized_project_initiation.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-5302\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/10_Standardized_project_initiation.png\" alt=\"PMO Tools \u2013 Standardized project initiation \" width=\"300\" height=\"202\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/10_Standardized_project_initiation.png 367w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/10_Standardized_project_initiation-300x202.png 300w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/><\/a><figcaption id=\"caption-attachment-5302\" class=\"wp-caption-text\">Standardized project initiation thanks to The PPRM Paradise<\/figcaption><\/figure>\n<p><strong>Your benefits from this component<\/strong><\/p>\n<ul>\n<li>Central recording of ideas and project requests<\/li>\n<li>Methodical approach with processes and workflows<\/li>\n<li>Permissions and criteria for approval steps<\/li>\n<li>Ensuring the planning quality of new projects<\/li>\n<\/ul>\n<blockquote><p>Reading tip: <strong>Implementing <a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/idea-management\/\" target=\"_blank\" rel=\"noopener\">idea management<\/a> \u2013 Benefits and success factors<\/strong><\/p><\/blockquote>\n<h3>Module 4: Realistic Scenario Planning<\/h3>\n<figure id=\"attachment_5303\" aria-describedby=\"caption-attachment-5303\" style=\"width: 350px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/11_Realistic_scenario_planning.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-5303\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/11_Realistic_scenario_planning.png\" alt=\"PMO Tools \u2013 Realistic scenario planning with The PPM Paradise\" width=\"350\" height=\"237\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/11_Realistic_scenario_planning.png 362w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/11_Realistic_scenario_planning-300x203.png 300w\" sizes=\"(max-width: 350px) 100vw, 350px\" \/><\/a><figcaption id=\"caption-attachment-5303\" class=\"wp-caption-text\">Realistic scenario planning with The PPRM Paradise<\/figcaption><\/figure>\n<p><strong>Your benefits from this component<\/strong><\/p>\n<ul>\n<li>Scenarios for the timing of projects<\/li>\n<li>Consideration of the priorities<\/li>\n<li>Discernible resource demand for running and new projects<\/li>\n<li>Actual availability of resources becomes visible<\/li>\n<li>Variation of capacity of resources and skills is made possible<\/li>\n<\/ul>\n\n    <p class=\"datamintsbanner\">\n        <a href=\"https:\/\/www.theprojectgroup.com\/en\/project-management-newsletter\" target=\"_blank\" class=\"datamintsbanner__link\" title=\"Project Management Newsletter TPG PMO Resource Management Agile PM Project Projects Projectmanager Projectmanagementoffice\" style=\"display: block;\">\n            <img decoding=\"async\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/08\/TPG_Banner-Blog_1400_Newsletter_EN.jpg\" class=\"datamintsbanner__image\" style=\"display: block; max-width: 100%\">\n        <\/a>\n    <\/p>\n    \n<h3>Module 5: Professional Project Control<\/h3>\n<figure id=\"attachment_5305\" aria-describedby=\"caption-attachment-5305\" style=\"width: 500px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-5305\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/12_Professinal_project_control.png\" alt=\"PMO Tools \u2013 Professional project control\" width=\"500\" height=\"152\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/12_Professinal_project_control.png 574w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/12_Professinal_project_control-300x91.png 300w\" sizes=\"(max-width: 500px) 100vw, 500px\" \/><figcaption id=\"caption-attachment-5305\" class=\"wp-caption-text\">Professional project control due to The PPRM Paradise<\/figcaption><\/figure>\n<p><strong>Your benefits from this component<\/strong><\/p>\n<ul>\n<li>All documents in one place<\/li>\n<li>Order, addenda<\/li>\n<li>Stakeholder and risk management<\/li>\n<li>Schedule, cost plan, resource plan<\/li>\n<li><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/project-status-report\/\" target=\"_blank\" rel=\"noopener\">Status reports<\/a><\/li>\n<\/ul>\n<h3>Module 6: Control of Programs<\/h3>\n<figure id=\"attachment_5307\" aria-describedby=\"caption-attachment-5307\" style=\"width: 500px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-5307\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/13_Control_of_programs.png\" alt=\"PMO Tools \u2013 Programs\" width=\"500\" height=\"155\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/13_Control_of_programs.png 577w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/13_Control_of_programs-300x93.png 300w\" sizes=\"(max-width: 500px) 100vw, 500px\" \/><figcaption id=\"caption-attachment-5307\" class=\"wp-caption-text\">Control of programs with The PPRM Paradise<\/figcaption><\/figure>\n<p><strong>Your benefits from this component<\/strong><\/p>\n<ul>\n<li>Cross-project dependencies<\/li>\n<li>Combining important milestones in an overview<\/li>\n<li>Schedule specifications from a master plan<\/li>\n<li>External \u201csoft dependencies\u201d for display in one&#8217;s own schedule<\/li>\n<li>External \u201cdirect dependencies\u201d to link with one&#8217;s own tasks<\/li>\n<\/ul>\n<div id=\"id6957385d5ff0e\" class=\"iframecontainer iframecontainer--hidden\">\n            <div class=\"iframecontainer__head\" style=\"background: #D60B52!important;\">\n                <div class=\"iframecontainer__head__inner\" style=\"color:#ffffff;\" data-for=\"#id6957385d5ff0e\">\n                    <p><strong>Special Download (PDF): <\/strong> What are typical PMO functions? (+ their importance)<\/p>\n                <\/div>\n                <div class=\"iframecontainer__head__icon\" data-for=\"#id6957385d5ff0e\">\n                    <svg width=\"10px\" height=\"16px\" viewBox=\"1092 550 10 16\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\">\n                        <polygon class=\"iframecontainer__head__icon__pfeil\"  data-for=\"#id6957385d5ff0e\" stroke=\"none\" fill=\"#ffffff\" fill-rule=\"evenodd\" points=\"1093.875 550 1101.875 558 1093.875 566 1092 564.125 1098.125 558 1092 551.875\"><\/polygon>\n                    <\/svg>\n                <\/div>\n            <\/div>\n            <div class=\"iframecontainer__iframe\">\n                <div class=\"iframecontainer__iframe__inner\">\n                    <p>This article provides you with a good comparison as well as ideas for functions you could consider next for your PMO. Please fill in the form to download.<br \/>\n<span style=\"font-size: xx-small;\">* Required Fields\u00a0 |\u00a0 <a href=\"https:\/\/www.theprojectgroup.com\/en\/data-protection\" target=\"_blank\" rel=\"noopener\">Data Protection<\/a><\/span><\/p>\n<div class=\"cookieconsent-optout-marketing\">This form is blocked by your cookie settings to our website. Please <a>click here<\/a> and select at least the marketing cookies. Then this form will be visible. Thanks a lot.<\/div>\n\n                \t<!-- ENGLISCH Wichtig: nur den Code in download-asset \u00e4ndern - definiert Download -->\r\n<script type='text\/x-ccm-loader' data-ccm-loader-src=\"https:\/\/js-eu1.hsforms.net\/forms\/embed\/developer\/146642994.js\" defer><\/script>\r\n\r\n<div class=\"hs-form-html\"\r\n     data-download-asset=\"CU15E\"\r\n     data-region=\"eu1\"\r\n     data-form-id=\"ed0008c7-47d5-4c2e-ad2f-000bd95b74c5\"\r\n     data-portal-id=\"146642994\"><\/div>\r\n\r\n<script>\r\n(() => {\r\n  const FORM_ID = 'ed0008c7-47d5-4c2e-ad2f-000bd95b74c5';\r\n  const FIELD   = '0-1\/download_asset';\r\n  const roots   = new Set();\r\n  const formsByRoot = new WeakMap();\r\n\r\n  const setViaApi = (root) => {\r\n    const code = root.dataset.downloadAsset || '';\r\n    const form = formsByRoot.get(root);\r\n    if (!code || !form) return;\r\n    form.setFieldValue(FIELD, code);\r\n  };\r\n\r\n  window.addEventListener('hs-form-event:on-ready', (event) => {\r\n    if 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}\n[data-hsfc-id=Renderer] .hsfc-TextField>*:not(:last-child) { margin-bottom:4px !important; }\n[data-hsfc-id=\"Renderer\"] .hsfc-Row { gap: 20px !important; margin-bottom: 12px !important; }\n[data-hsfc-id=\"Renderer\"] .hsfc-NavigationRow { margin-top: 6px !important; }\n[data-hsfc-id=\"Renderer\"] .hsfc-TextInput { padding: 8px !important; }<\/style>\n                <\/div>\n            <\/div>\n        <\/div><h3>Module 7: Team Management<\/h3>\n<figure id=\"attachment_5308\" aria-describedby=\"caption-attachment-5308\" style=\"width: 350px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-5308\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/14_Complete_team_management.png\" alt=\"PMO Tools \u2013 Team management\" width=\"350\" height=\"160\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/14_Complete_team_management.png 384w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/14_Complete_team_management-300x138.png 300w\" sizes=\"(max-width: 350px) 100vw, 350px\" \/><figcaption id=\"caption-attachment-5308\" class=\"wp-caption-text\">Complete team management thanks to The PPRM Paradise<\/figcaption><\/figure>\n<p><strong>Your benefits from this component<\/strong><\/p>\n<ul>\n<li>Involvement of team leaders in the planning process<\/li>\n<li>Complete planning for all team members<\/li>\n<li>Planning for absences<\/li>\n<li>Recording all activities including operations<\/li>\n<li>Request and commitment of individuals<\/li>\n<\/ul>\n<h3>Module 8: Work Management<\/h3>\n<figure id=\"attachment_5309\" aria-describedby=\"caption-attachment-5309\" style=\"width: 350px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-5309\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/15_Task_management.png\" alt=\"PMO Tools \u2013 Work management\" width=\"350\" height=\"160\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/15_Task_management.png 383w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/15_Task_management-300x137.png 300w\" sizes=\"(max-width: 350px) 100vw, 350px\" \/><figcaption id=\"caption-attachment-5309\" class=\"wp-caption-text\">Work management with The PPRM Paradise<\/figcaption><\/figure>\n<p><strong>Your benefits from this component<\/strong><\/p>\n<ul>\n<li>Involvement of all individuals in the planning process<\/li>\n<li>Detailed planning by all team members<\/li>\n<li>Estimation by the team members themselves<\/li>\n<li>Status reporting for the individual tasks<\/li>\n<\/ul>\n<h3>Module 9: Time Tracking<\/h3>\n<figure id=\"attachment_5310\" aria-describedby=\"caption-attachment-5310\" style=\"width: 350px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-5310\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/16_Time_tracking.png\" alt=\"PMO Tools \u2013 Time tracking\" width=\"350\" height=\"160\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/16_Time_tracking.png 382w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/16_Time_tracking-300x137.png 300w\" sizes=\"(max-width: 350px) 100vw, 350px\" \/><figcaption id=\"caption-attachment-5310\" class=\"wp-caption-text\">Time tracking with The PPRM Paradise<\/figcaption><\/figure>\n<p><strong>Your benefits from this component<\/strong><\/p>\n<ul>\n<li>Central setting of the elements from project planning<\/li>\n<li>Process for reminders<\/li>\n<li>Detailed recording and correct assignment<\/li>\n<li>Transfer to other systems<\/li>\n<\/ul>\n<h3>Module 10: Connection to Controlling<\/h3>\n<figure id=\"attachment_5311\" aria-describedby=\"caption-attachment-5311\" style=\"width: 350px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-5311\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/17_Connection_to_controlling.png\" alt=\"PMO Tools \u2013 Connection to controlling\" width=\"350\" height=\"159\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/17_Connection_to_controlling.png 382w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/17_Connection_to_controlling-300x137.png 300w\" sizes=\"(max-width: 350px) 100vw, 350px\" \/><figcaption id=\"caption-attachment-5311\" class=\"wp-caption-text\">Connection to controlling with The PPRM Paradise<\/figcaption><\/figure>\n<p><strong>Your benefits from this component<\/strong><\/p>\n<ul>\n<li>Central specifications for cost structures<\/li>\n<li>Transfer of forecast from the projects to controlling<\/li>\n<li>Transfer of actual hours from the projects to controlling<\/li>\n<li>Transfer of actual cost from the purchasing department to the project managers (i.e. to the PM system)<\/li>\n<\/ul>\n<h3>Module 11: Integration of IT Systems<\/h3>\n<figure id=\"attachment_8383\" aria-describedby=\"caption-attachment-8383\" style=\"width: 700px\" class=\"wp-caption alignnone\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/csm_TPG-PSLink-System-Integration-Overview_E_d266193372.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-8383 size-full\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/csm_TPG-PSLink-System-Integration-Overview_E_d266193372.png\" alt=\"PMO Software \u2013 Integration of IT systems\" width=\"700\" height=\"397\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/csm_TPG-PSLink-System-Integration-Overview_E_d266193372.png 700w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/04\/csm_TPG-PSLink-System-Integration-Overview_E_d266193372-300x170.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><figcaption id=\"caption-attachment-8383\" class=\"wp-caption-text\">Integration of IT systems in The PPRM Paradise<\/figcaption><\/figure>\n<p><strong>Your benefits from this component<\/strong><\/p>\n<ul>\n<li>Each role works with the tool that is optimal for them<\/li>\n<li>Latest data from other systems available everywhere<\/li>\n<li>No errors due to manual transfer of data<\/li>\n<li>Higher data quality<\/li>\n<li>Greater efficiency in the day-to-day work in the project environment<\/li>\n<\/ul>\n\n    <p class=\"datamintsbanner\">\n        <a href=\"https:\/\/www.theprojectgroup.com\/en\/pmo-survey\" target=\"_blank\" class=\"datamintsbanner__link\" title=\"TPG PMO Survey Free PDF Download Projectmanagement Projectmanagementoffice PM Project Projects Projectmanager PDF\" style=\"display: block;\">\n            <img decoding=\"async\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/10\/TPG_PMO-Study_banner_1400_e.jpg\" class=\"datamintsbanner__image\" style=\"display: block; max-width: 100%\">\n        <\/a>\n    <\/p>\n    \n<h2 id=\"Chapter9\">PMO Software Tools Recommended by TPG<\/h2>\n<p>The range of software tools for project management tasks is immense. Many of them are even specialized to the needs of individual industries. At this point, we cannot provide a complete market overview.<\/p>\n<p>As Microsoft Gold Certified Partner and Planisware implementation partner, we will therefore limit ourselves to software based on Microsoft technology in the following overview and tool recommendation. In addition, we list our own TPG Tools offering modern alternatives to proven Microsoft solutions such as Project Online and Project Server.<\/p>\n<blockquote><p>Also check out our <strong><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/microsoft-project-management-tools\/\" target=\"_blank\" rel=\"noopener\">Microsoft project management tool<\/a> overview<\/strong>.<\/p>\n<p>Note that <strong><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/project-online-retirement-2026\/\" target=\"_blank\" rel=\"noopener\">Project Online retirement<\/a> is scheduled for September 2026<\/strong>.<\/p><\/blockquote>\n<table>\n<thead>\n<tr>\n<td width=\"170\"><strong>Area of activity<\/strong><\/td>\n<td width=\"250\"><strong>Tool recommendation<\/strong><\/td>\n<td width=\"300\"><strong>What you should look out for<br \/>\n<\/strong><\/td>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td width=\"170\">Project List<\/td>\n<td width=\"250\">\n<ul>\n<li>Microsoft Project Server<\/li>\n<li>Project Online<\/li>\n<li>Planner Premium (formerly Project 4 Web)<\/li>\n<li>Power Platform \/ TPG ProjectPowerPack<\/li>\n<li>SharePoint<\/li>\n<li>Jira<\/li>\n<\/ul>\n<\/td>\n<td width=\"300\">Central data storage with permissions and a basis for multi-project reports (not Excel!)<\/td>\n<\/tr>\n<tr>\n<td width=\"170\">Multi-Project Reports<\/td>\n<td width=\"250\">\n<ul>\n<li>Power BI<\/li>\n<li>Power Platform \/ TPG ProjectPowerPack<\/li>\n<\/ul>\n<\/td>\n<td width=\"252\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/pmo-reports\/\" target=\"_blank\" rel=\"noopener\">Reports<\/a> build on the central data storage of the PPM solution, they should provide an evolution-over-time perspective<\/td>\n<\/tr>\n<tr>\n<td width=\"300\">Idea Pipeline<\/td>\n<td width=\"180\">\n<ul>\n<li>Power Platform \/ TPG ProjectPowerPack<\/li>\n<li>SharePoint<\/li>\n<\/ul>\n<\/td>\n<td width=\"252\">It should include workflows with approval processes<\/td>\n<\/tr>\n<tr>\n<td width=\"170\">Project Proposals \/ Orders<\/td>\n<td width=\"250\">\n<ul>\n<li>Power Platform \/ TPG ProjectPowerPack<\/li>\n<li>SharePoint<\/li>\n<li>Microsoft Office<\/li>\n<\/ul>\n<\/td>\n<td width=\"300\">Flexible forms and approval status<\/td>\n<\/tr>\n<tr>\n<td width=\"170\">Change Requests<\/td>\n<td width=\"250\">\n<ul>\n<li>SharePoint<\/li>\n<li>Power Platform \/ TPG ProjectPowerPack<\/li>\n<li>Microsoft Office<\/li>\n<\/ul>\n<\/td>\n<td width=\"300\">Flexible forms and approval status<\/td>\n<\/tr>\n<tr>\n<td width=\"170\">Issue Management<\/td>\n<td width=\"250\">\n<ul>\n<li>SharePoint<\/li>\n<li>Power Platform \/ TPG ProjectPowerPack<\/li>\n<li>Jira<\/li>\n<\/ul>\n<\/td>\n<td width=\"300\">Flexible list for joint editing<\/td>\n<\/tr>\n<tr>\n<td width=\"170\">Risk Management<\/td>\n<td width=\"250\">\n<ul>\n<li>SharePoint<\/li>\n<li>Power Platform \/ TPG ProjectPowerPack<\/li>\n<li>Microsoft Office (Excel)<\/li>\n<\/ul>\n<\/td>\n<td width=\"252\">Flexible list for joint editing<\/td>\n<\/tr>\n<tr>\n<td width=\"170\">Project Status Reports<\/td>\n<td width=\"300\">\n<ul>\n<li>Microsoft Project Server<\/li>\n<li>Project Online<\/li>\n<li>Power BI<\/li>\n<li>Power Platform \/ TPG ProjectPowerPack<\/li>\n<li>SharePoint<\/li>\n<li>Microsoft Office<\/li>\n<li>Jira<\/li>\n<li>Confluence<\/li>\n<\/ul>\n<\/td>\n<td width=\"252\">Combination of database query, various lists and the possibility of manual entry for traffic lights and text<\/td>\n<\/tr>\n<tr>\n<td width=\"170\">Stakeholder Analysis<\/td>\n<td width=\"250\">\n<ul>\n<li>SharePoint<\/li>\n<li>Power Platform \/ TPG ProjectPowerPack<\/li>\n<li>Microsoft Office (Excel)<\/li>\n<\/ul>\n<\/td>\n<td width=\"300\">Flexible list for joint editing<\/td>\n<\/tr>\n<tr>\n<td width=\"170\">Scheduling<\/td>\n<td width=\"250\">\n<ul>\n<li>Microsoft Project Server<\/li>\n<li>Project Online<\/li>\n<li>Planner Premium (formerly Project 4 Web)<\/li>\n<li>Power Platform \/ TPG ProjectPowerPack<\/li>\n<\/ul>\n<\/td>\n<td width=\"300\">Central data storage, structuring of work packages and task relationships, critical path, etc.<\/td>\n<\/tr>\n<tr>\n<td width=\"170\">Resource Planning for Projects<\/td>\n<td width=\"250\">\n<ul>\n<li>Microsoft Project Server<\/li>\n<li>Project Online<\/li>\n<li>Power Platform \/TPG ProjectPowerPack<\/li>\n<li><a href=\"https:\/\/www.theprojectgroup.com\/en\/project-management-tools\/budgeting-cost-planning\" target=\"_blank\" rel=\"noopener\">TPG CoReSuite<\/a><\/li>\n<\/ul>\n<\/td>\n<td width=\"300\">Central resource pool from the PPM tool, rough resource planning detached from detailed scheduling<\/td>\n<\/tr>\n<tr>\n<td width=\"170\">Resource Planning for Teams<\/td>\n<td width=\"250\">\n<ul>\n<li><a href=\"https:\/\/www.theprojectgroup.com\/en\/team-management-software\" target=\"_blank\" rel=\"noopener\">TPG CoReSuite Team Manager App<\/a><\/li>\n<\/ul>\n<\/td>\n<td width=\"300\">Complete planning, also of non-project related activities and absences, by the team leaders; interaction of project manager and team leader; Excel is only suited for getting started and in small teams<\/td>\n<\/tr>\n<tr>\n<td width=\"170\">Capacity Planning for Portfolio<\/td>\n<td width=\"250\">\n<ul>\n<li><a href=\"https:\/\/www.theprojectgroup.com\/en\/portfolio-management-software\" target=\"_blank\" rel=\"noopener\">TPG CoReSuite Portfolio Manager App<\/a><\/li>\n<\/ul>\n<\/td>\n<td width=\"300\">Scenarios according to the priorities, based on resource management of projects and teams<\/td>\n<\/tr>\n<tr>\n<td width=\"170\">Cost Planning<\/td>\n<td width=\"250\">\n<ul>\n<li>Microsoft Project Server<\/li>\n<li>Project Online<\/li>\n<li>Power Platform \/ TPG ProjectPowerPack<\/li>\n<li>Excel<\/li>\n<li><a href=\"https:\/\/www.theprojectgroup.com\/en\/project-management-tools\/budgeting-cost-planning\" target=\"_blank\" rel=\"noopener\">TPG CoReSuite<\/a><\/li>\n<\/ul>\n<\/td>\n<td width=\"300\">Time-phased planning, multi-currency capability, differentiation of cost types<\/td>\n<\/tr>\n<tr>\n<td width=\"170\">Time Tracking<\/td>\n<td width=\"250\">\n<ul>\n<li>Microsoft Project Server<\/li>\n<li>Project Online<\/li>\n<li>Jira<\/li>\n<\/ul>\n<\/td>\n<td width=\"300\">Several entries can be booked to one task per day and with a comment each<\/td>\n<\/tr>\n<tr>\n<td width=\"170\">PM Manual<\/td>\n<td width=\"250\">\n<ul>\n<li>SharePoint<\/li>\n<li>Confluence<\/li>\n<li>Microsoft Office<\/li>\n<\/ul>\n<\/td>\n<td width=\"300\">Web-based documentation, easy versioning<\/td>\n<\/tr>\n<tr>\n<td width=\"170\">PM Knowledge Exchange<\/td>\n<td width=\"250\">\n<ul>\n<li>SharePoint<\/li>\n<li>Confluence<\/li>\n<li>Microsoft Office<\/li>\n<\/ul>\n<\/td>\n<td width=\"300\">Web-based, powerful search function, wiki, blog<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>&nbsp;<\/p>\n<h2 id=\"Chapter10\">Conclusion: Optimal PMO \/ PPM Tools<\/h2>\n<p>From the survey results regarding PMO tools, you have learned that companies that do not work with database-supported tools for project, portfolio and resource management (PPRM) tend to be rather dissatisfied with their PPM \/ PMO tool environment.<\/p>\n<p>In the PPM environment, Excel is still a tool often used on its own. However, it causes many users significant \u201cpain\u201d which is why they want to get away from it. On the other hand, more than half the respondents desire integrated, database-supported PPM solutions.<\/p>\n<p>Next, you have learned about the concept of an integrated environment for enterprise-wide database-supported PPM, namely The <em>PPRM Paradise<\/em>. It provides important benefits for users: everyone is working with the tools that are optimal for their work thereby increasing efficiency and data quality; moreover, the basis for decision-making is improved.<\/p>\n<p>For many years, the goal of our PPM solutions has been as follows: <strong>all roles involved have peace of mind, knowing they have full control over their project environment:<\/strong> PMO, decision-makers, team leaders, project managers, project team members and controllers. In this way, your projects will become more successful in the future, and your investment will pay off. Interested in learning the details? <a href=\"https:\/\/www.theprojectgroup.com\/en\/contact-form\" target=\"_blank\" rel=\"noopener\">Contact us now<\/a>.<\/p>\n<blockquote><p><strong>Our final tips<\/strong><\/p>\n<p>Get to know the individually adaptable \u201cPPRM Paradise\u201d \u2013 the optimal environment for your enterprise-wide project, program, portfolio and resource management. <a href=\"https:\/\/www.theprojectgroup.com\/data\/Downloads_eBooks\/TPG_PPM_Paradise_eBook_EN_-_TPG_TheProjectGroup.pdf\" target=\"_blank\" rel=\"noopener\">Download the eBook now<\/a> (just click, no form).<\/p>\n<p>And sign up for our <a href=\"https:\/\/www.theprojectgroup.com\/en\/project-management-newsletter\" target=\"_blank\" rel=\"noopener\">bi-weekly blog newsletter<\/a> to make sure you receive all our updates.<\/p><\/blockquote>\n<p><strong>What has your experience with PMO tools been? Please, let us know by leaving a comment below!<\/strong><\/p>\n<div id=\"id6957385d60156\" class=\"iframecontainer iframecontainer--hidden\">\n            <div class=\"iframecontainer__head\" style=\"background: #D60B52!important;\">\n                <div class=\"iframecontainer__head__inner\" style=\"color:#ffffff;\" data-for=\"#id6957385d60156\">\n                    <p><strong>Subscribe to TPG BlogInfo:<\/strong> Never miss new practice-oriented tips &amp; tricks<\/p>\n                <\/div>\n                <div class=\"iframecontainer__head__icon\" data-for=\"#id6957385d60156\">\n                    <svg width=\"10px\" height=\"16px\" viewBox=\"1092 550 10 16\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\">\n                        <polygon class=\"iframecontainer__head__icon__pfeil\"  data-for=\"#id6957385d60156\" stroke=\"none\" fill=\"#ffffff\" fill-rule=\"evenodd\" points=\"1093.875 550 1101.875 558 1093.875 566 1092 564.125 1098.125 558 1092 551.875\"><\/polygon>\n                    <\/svg>\n                <\/div>\n            <\/div>\n            <div class=\"iframecontainer__iframe\" style=\"height: 520px;\">\n                <div class=\"iframecontainer__iframe__inner\">\n                \t<p>Every other week: Receive practical tips in TPG blog posts written by recognized experts in project, portfolio, and resource management.<br \/>\n* Required Fields\u00a0 |\u00a0 <a href=\"https:\/\/www.theprojectgroup.com\/en\/data-protection\" target=\"_blank\" rel=\"noopener\">Data Protection<\/a><\/p>\n<div class=\"cookieconsent-optout-marketing\">This form is blocked by your cookie settings to our website. Please <a>click here<\/a> and select at least the marketing cookies. Then this form will be visible. Thanks a lot.<\/div>\n\n                    <iframe src=\"https:\/\/scnem.com\/art_resource.php?sid=hqvs9.qdei48\" style=\"width: 100%; height: 520px;\"><\/iframe>\n                <\/div>\n            <\/div>\n        <\/div><div class=\"row cf\"><div class=\"column half\">\n<hr \/>\n<p><span style=\"color: #ff0000;\"><a style=\"color: #ff0000;\" href=\"https:\/\/www.theprojectgroup.com\/blog\/wp-content\/uploads\/2020\/05\/Achim_Schmidt-Sibeth2.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-5870 size-thumbnail\" src=\"https:\/\/www.theprojectgroup.com\/blog\/wp-content\/uploads\/2020\/02\/Johann-1-150x150.png\" alt=\"Johann Strasser, The Project Group\" width=\"150\" height=\"150\" \/><\/a><\/span><span style=\"color: #808080;\"><strong>Johann Strasser<br \/>\n<\/strong><em>Managing Partner at TPG<\/em><strong><br \/>\n<\/strong><\/span><\/p>\n<p>The certified engineer, has been a managing partner at TPG The Project Group since 2001. After many years as a development engineer in the automotive and energy sectors, Johann Strasser spent a decade as an independent trainer and consultant in the field of project management. During his tenure, he also served as project manager for software projects in the construction industry and provided scheduling and cost management support for large-scale construction projects. At TPG, he applies his expertise in product development and consulting services for international clients. His special focus is on <a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/pmo-project-management-office\/\" target=\"_blank\" rel=\"noopener\">PMO<\/a>, project portfolios, hybrid project management, and resource management. For many years now, he has shared his knowledge through presentations, seminars, articles, and webinars.<\/p>\n<p>Read more about Johann Strasser on <a href=\"https:\/\/www.linkedin.com\/in\/johann-strasser\/?originalSubdomain=de\" target=\"_blank\" rel=\"noopener\">LinkedIn<\/a><a href=\"https:\/\/www.xing.com\/profile\/Johann_Strasser4\/cv\" target=\"_blank\" rel=\"noopener\">.<\/a><\/p>\n<p><span style=\"color: #333333;\"><\/div><div class=\"column half\"><\/span><\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><a style=\"color: #ff0000;\" href=\"https:\/\/www.theprojectgroup.com\/blog\/wp-content\/uploads\/2023\/04\/AchimS-200x200-2.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-10753 size-thumbnail alignleft\" src=\"https:\/\/www.theprojectgroup.com\/blog\/wp-content\/uploads\/2023\/04\/AchimS-200x200-2-150x150.jpg\" alt=\"\" width=\"150\" height=\"150\" \/><\/a><\/span><span style=\"color: #808080;\"><strong>Achim Schmidt-Sibeth<\/strong><br \/>\n<\/span><em>Senior Marketing Manager<\/em><\/p>\n<p>After earning his engineering degree in environmental technology, he gained many years of experience in project management through his work at an engineering office, an equipment manufacturer, and a multimedia agency. Achim Schmidt-Sibeth and his team have been responsible for marketing and communication at TPG The Project Group for many years now.<\/p>\n<p>Read more about Achim Schmidt-Sibeth on\u00a0<a href=\"https:\/\/www.linkedin.com\/in\/achim-schmidt-sibeth-3b89a417\/?originalSubdomain=de\" target=\"_blank\" rel=\"noopener\">LinkedIn<\/a>.<\/p>\n<\/div><\/div>\n\n    <p class=\"datamintsbanner\">\n        <a href=\"https:\/\/bit.ly\/3IFmguV\" target=\"_blank\" class=\"datamintsbanner__link\" title=\"Microsoft 365 Project Management TPG ProjectPowerPack: Best Practice Solution for Project & Portfolio Management Based on Microsoft 365 & Power Platform\" style=\"display: block;\">\n            <img decoding=\"async\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2025\/05\/csm_PPP_Blog_Banner2_EN_1300px_tiny_8e50efa17d.jpg\" class=\"datamintsbanner__image\" style=\"display: block; max-width: 100%\">\n        <\/a>\n    <\/p>\n    \n","protected":false},"excerpt":{"rendered":"<p>Presumably, you are familiar with one or two of the following pain points, or you would not be reading this article about PMO \/ PPM tools: You lack an overview of the enterprise-wide project portfolio. Short-term and long-term resource utilization is often an enigma to you. Your tools are not integrated, which means you must<\/p>\n<div class=\"read-more\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/ppm-tools\/\" title=\"Read More\">Read More<\/a><\/div>\n","protected":false},"author":14,"featured_media":8430,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[6],"tags":[],"_links":{"self":[{"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/posts\/5291"}],"collection":[{"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/users\/14"}],"replies":[{"embeddable":true,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/comments?post=5291"}],"version-history":[{"count":50,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/posts\/5291\/revisions"}],"predecessor-version":[{"id":8851,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/posts\/5291\/revisions\/8851"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/media\/8430"}],"wp:attachment":[{"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/media?parent=5291"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/categories?post=5291"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/tags?post=5291"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}