{"id":335,"date":"2024-09-12T15:00:32","date_gmt":"2024-09-12T13:00:32","guid":{"rendered":"https:\/\/www.theprojectgroup.com\/blog\/en\/?p=335"},"modified":"2024-11-28T17:52:46","modified_gmt":"2024-11-28T16:52:46","slug":"resource-planning-implementation","status":"publish","type":"post","link":"https:\/\/www.theprojectgroup.com\/blog\/en\/resource-planning-implementation\/","title":{"rendered":"Resource Planning Implementation \u2013 How to Be Quick and Successful with 6 Clear Steps"},"content":{"rendered":"<p>Are you planning a professional <strong>resource planning implementation<\/strong> to quickly optimize your planning, identify and resolve conflicts in good time? If so, this article is just right for you. The following practical tips should allow you \u2013 for instance in the role of PMO \u2013 to quickly reach your goal.<\/p>\n<p>The following chapters are waiting for you:<\/p>\n<ul>\n<li><a href=\"#Chapter1\">Is resource planning really that complicated?<\/a><\/li>\n<li><a href=\"#Chapter2\">Why start with the team leaders?<\/a><\/li>\n<li><a href=\"#Chapter3\">Resource planning implementation in 6 steps<\/a>\n<ul>\n<li><a href=\"#Chapter4\">Step 1: Promote the benefits<\/a><\/li>\n<li><a href=\"#Chapter5\">Step 2: Start by planning a first representative team<\/a><\/li>\n<li><a href=\"#Chapter6\">Step 3: Conduct the first planning session<\/a><\/li>\n<li><a href=\"#Chapter7\">Step 4: Introduce a coordination process with regular planning intervals<\/a><\/li>\n<li><a href=\"#Chapter8\">Step 5: Regular operations and optimizing team planning<\/a><\/li>\n<li><a href=\"#Chapter9\">Step 6: Implementing and optimizing project planning<\/a><\/li>\n<\/ul>\n<\/li>\n<li><a href=\"#Chapter10\">Conclusion \u2013 Resource planning implementation in 6 steps<\/a><\/li>\n<\/ul>\n<p>Let us delve in.<\/p>\n<h2 id=\"Chapter1\">Is Resource Planning Really That Complicated?<\/h2>\n<p>Project resource management is often regarded as complicated because:<\/p>\n<ul>\n<li>Project managers themselves often cannot plan exactly who will be required on the project at exactly what time<\/li>\n<li>The availability is often unforeseeable, especially when it comes to internal staff<\/li>\n<\/ul>\n<p>In addition, it is often assumed that you can only allocate projects and activities properly if you have an overview of who is working on what, and when. Many believe you need sound project planning first of all, but this is not correct!<\/p>\n<p>You can also start by implementing proper resource planning using the approach via the team leaders. And this does not have to be complicated, if you proceed as described below. In our experience, you could even reach your goal in around two months.<\/p>\n<div id=\"id695738896c03c\" class=\"iframecontainer iframecontainer--hidden\">\n            <div class=\"iframecontainer__head\" style=\"background: #D60B52!important;\">\n                <div class=\"iframecontainer__head__inner\" style=\"color:#ffffff;\" data-for=\"#id695738896c03c\">\n                    <p><strong>Special Download: <\/strong> Resource Planning Software for the Roles Involved (PDF file)<\/p>\n                <\/div>\n                <div class=\"iframecontainer__head__icon\" data-for=\"#id695738896c03c\">\n                    <svg width=\"10px\" height=\"16px\" viewBox=\"1092 550 10 16\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\">\n                        <polygon class=\"iframecontainer__head__icon__pfeil\"  data-for=\"#id695738896c03c\" stroke=\"none\" fill=\"#ffffff\" fill-rule=\"evenodd\" points=\"1093.875 550 1101.875 558 1093.875 566 1092 564.125 1098.125 558 1092 551.875\"><\/polygon>\n                    <\/svg>\n                <\/div>\n            <\/div>\n            <div class=\"iframecontainer__iframe\">\n                <div class=\"iframecontainer__iframe__inner\">\n                    <p>Please fill in the form.<br \/>\n<span style=\"font-size: xx-small;\">* Required Fields\u00a0 |\u00a0 <a href=\"https:\/\/www.theprojectgroup.com\/en\/data-protection\" target=\"_blank\" rel=\"noopener\">Data Protection<\/a><\/span><\/p>\n<div class=\"cookieconsent-optout-marketing\">This form is blocked by your cookie settings to our website. Please <a>click here<\/a> and select at least the marketing cookies. Then this form will be visible. Thanks a lot.<\/div>\n\n                \t<!-- ENGLISCH Wichtig: nur den Code in download-asset \u00e4ndern - definiert Download -->\r\n<script type='text\/x-ccm-loader' data-ccm-loader-src=\"https:\/\/js-eu1.hsforms.net\/forms\/embed\/developer\/146642994.js\" defer><\/script>\r\n\r\n<div class=\"hs-form-html\"\r\n     data-download-asset=\"CU8E\"\r\n     data-region=\"eu1\"\r\n     data-form-id=\"ed0008c7-47d5-4c2e-ad2f-000bd95b74c5\"\r\n     data-portal-id=\"146642994\"><\/div>\r\n\r\n<script>\r\n(() => {\r\n  const FORM_ID = 'ed0008c7-47d5-4c2e-ad2f-000bd95b74c5';\r\n  const FIELD   = '0-1\/download_asset';\r\n  const roots   = new Set();\r\n  const formsByRoot = new WeakMap();\r\n\r\n  const setViaApi = (root) => {\r\n    const code = root.dataset.downloadAsset || '';\r\n    const form = formsByRoot.get(root);\r\n    if (!code || !form) return;\r\n    form.setFieldValue(FIELD, code);\r\n  };\r\n\r\n  window.addEventListener('hs-form-event:on-ready', (event) => {\r\n    if (!window.HubSpotFormsV4) return;\r\n    const form = HubSpotFormsV4.getFormFromEvent(event);\r\n    if (!form || form.getFormId() !== FORM_ID) return;\r\n\r\n    const root = [...roots].find(r => r.contains(event.target));\r\n    if (!root) return;\r\n\r\n    formsByRoot.set(root, form);\r\n    setViaApi(root);\r\n  });\r\n\r\n  window.addEventListener('message', (event) => {\r\n    const d = event.data;\r\n    if (!d || d.type !== 'hsFormCallback' || d.eventName !== 'onFormSubmit') return;\r\n    if (d.id !== FORM_ID) return;\r\n\r\n    roots.forEach(setViaApi);\r\n  });\r\n\r\n  document.addEventListener('DOMContentLoaded', () => {\r\n    document.querySelectorAll('.hs-form-html[data-download-asset][data-form-id=\"' + FORM_ID + '\"]')\r\n      .forEach(r => roots.add(r));\r\n  });\r\n})();\r\n<\/script>\n                    <style>\/* Kompaktere Darstellung f\u00fcr HubSpot Formulare *\/\n[data-hsfc-id=\"Renderer\"] .hsfc-Step .hsfc-Step__Content { padding: 0 20px 20px !important; }\n[data-hsfc-id=Renderer] .hsfc-TextField>*:not(:last-child) { margin-bottom:4px !important; }\n[data-hsfc-id=\"Renderer\"] .hsfc-Row { gap: 20px !important; margin-bottom: 12px !important; }\n[data-hsfc-id=\"Renderer\"] .hsfc-NavigationRow { margin-top: 6px !important; }\n[data-hsfc-id=\"Renderer\"] .hsfc-TextInput { padding: 8px !important; }<\/style>\n                <\/div>\n            <\/div>\n        <\/div><h2 id=\"Chapter2\">Why Start with the Team Leaders?<\/h2>\n<p>The figure below reveals the difference in implementation time between starting with the team leaders and starting with the project managers. You will reach your goal much faster with the overall planning of the resources by the team leaders. The detailed resource planning from the projects, albeit incomplete in total, takes considerably longer.<\/p>\n<figure id=\"attachment_7872\" aria-describedby=\"caption-attachment-7872\" style=\"width: 639px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/Fastest_way_to_implement_RM.png\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-7872\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/Fastest_way_to_implement_RM.png\" alt=\"The fastest way to implement comprehensive resource planning for project management is by working with the team leaders\" width=\"639\" height=\"333\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/Fastest_way_to_implement_RM.png 639w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/Fastest_way_to_implement_RM-300x156.png 300w\" sizes=\"(max-width: 639px) 100vw, 639px\" \/><\/a><figcaption id=\"caption-attachment-7872\" class=\"wp-caption-text\">The fastest way to implement comprehensive resource planning for project management is by working with the team leaders<\/figcaption><\/figure>\n<p>What is the reason for this striking difference? Among the most important causes are the following:<\/p>\n<ul>\n<li>When introducing project management, you will have to establish several processes and methods\u00a0which are unnecessary for tactical resource management.<\/li>\n<li>The number of project managers tends to be higher than that of team leaders. Thus, their training will take longer to begin with. What is more, they must invest much more work into the detailed planning of their projects than team leaders into their overview.<\/li>\n<li>Projects have a start and a finish date. Team planning occurs without start and finish date month after month.<\/li>\n<li>It is not worth introducing a new system for projects that are almost completed. Hence, you transfer only long-running and new projects into the new system.<\/li>\n<\/ul>\n<p>For these reasons, it will take many months to reach the desired situation. Eventually, you will get an overview of the resource utilization from the overall planning of many project managers. Yet even this overall planning will only include project activities. Operations and absences, which also reduce the capacity, are not taken into consideration.<\/p>\n<h4>Activities Outside of Projects Are Not Considered<\/h4>\n<p>This means that the resource utilization is still far from complete with the approach via the project managers. Yet, this is exactly what matters. For <strong>only a complete resource overview is useful<\/strong>. And this you can <strong>easily obtain from the team leaders<\/strong>.<\/p>\n<p>You can start complete resource planning in your teams any time. <strong>Besides absences and operations, you should consider all projects at least roughly at the highest level.<\/strong><\/p>\n<p>Even without knowing the details at the level of tasks, you should be able to assign people to projects with a share of hours per month.<\/p>\n<blockquote><p><strong>Our tip:<\/strong> A resource overview is only useful when it is complete. The team leaders can actually provide one easily. This is what you should begin with when implementing resource planning.<\/p><\/blockquote>\n<h4>Team Leaders Should Know Their Team Members\u2019 Responsibilities<\/h4>\n<p>As a rule, team leaders know what the members of their team are working on. At the very least, they know:<\/p>\n<ol>\n<li>In which projects they are involved<\/li>\n<li>When they are absent<\/li>\n<li>What other responsibilities they have<\/li>\n<\/ol>\n<p>They may not always know the details, but their knowledge of the employees\u2019 activities is comprehensive.<\/p>\n<p>Without an adequate overview, the team leader will not be able to explain the team\u2019s workload. For instance, he or she will struggle to clarify why a <strong>new project request will not fit into the team\u2019s current resource utilization<\/strong>. All the same, this tends to be one of the key reasons for implementing resource management in the first place.<\/p>\n<div id=\"id695738896c1c0\" class=\"iframecontainer iframecontainer--hidden\">\n            <div class=\"iframecontainer__head\" style=\"background: #D60B52!important;\">\n                <div class=\"iframecontainer__head__inner\" style=\"color:#ffffff;\" data-for=\"#id695738896c1c0\">\n                    <p><strong>Free Download:<\/strong> How to Manage Tactical Resource Management (eBook)<\/p>\n                <\/div>\n                <div class=\"iframecontainer__head__icon\" data-for=\"#id695738896c1c0\">\n                    <svg width=\"10px\" height=\"16px\" viewBox=\"1092 550 10 16\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\">\n                        <polygon class=\"iframecontainer__head__icon__pfeil\"  data-for=\"#id695738896c1c0\" stroke=\"none\" fill=\"#ffffff\" fill-rule=\"evenodd\" points=\"1093.875 550 1101.875 558 1093.875 566 1092 564.125 1098.125 558 1092 551.875\"><\/polygon>\n                    <\/svg>\n                <\/div>\n            <\/div>\n            <div class=\"iframecontainer__iframe\">\n                <div class=\"iframecontainer__iframe__inner\">\n                    <p>How you make resource coordination between project and line management work smoothly: lots of practical tips and checklists on how to set this up quickly yourself (Processes &amp; Tools).<\/p>\n\n                \t<!-- ENGLISCH Wichtig: nur den Code in download-asset \u00e4ndern - definiert Download -->\r\n<script type='text\/x-ccm-loader' data-ccm-loader-src=\"https:\/\/js-eu1.hsforms.net\/forms\/embed\/developer\/146642994.js\" defer><\/script>\r\n\r\n<div class=\"hs-form-html\"\r\n     data-download-asset=\"CU13E\"\r\n     data-region=\"eu1\"\r\n     data-form-id=\"ed0008c7-47d5-4c2e-ad2f-000bd95b74c5\"\r\n     data-portal-id=\"146642994\"><\/div>\r\n\r\n<script>\r\n(() => {\r\n  const FORM_ID = 'ed0008c7-47d5-4c2e-ad2f-000bd95b74c5';\r\n  const FIELD   = '0-1\/download_asset';\r\n  const roots   = new Set();\r\n  const formsByRoot = new WeakMap();\r\n\r\n  const setViaApi = (root) => {\r\n    const code = root.dataset.downloadAsset || '';\r\n    const form = formsByRoot.get(root);\r\n    if (!code || !form) return;\r\n    form.setFieldValue(FIELD, code);\r\n  };\r\n\r\n  window.addEventListener('hs-form-event:on-ready', (event) => {\r\n    if (!window.HubSpotFormsV4) return;\r\n    const form = HubSpotFormsV4.getFormFromEvent(event);\r\n    if (!form || form.getFormId() !== FORM_ID) return;\r\n\r\n    const root = [...roots].find(r => r.contains(event.target));\r\n    if (!root) return;\r\n\r\n    formsByRoot.set(root, form);\r\n    setViaApi(root);\r\n  });\r\n\r\n  window.addEventListener('message', (event) => {\r\n    const d = event.data;\r\n    if (!d || d.type !== 'hsFormCallback' || d.eventName !== 'onFormSubmit') return;\r\n    if (d.id !== FORM_ID) return;\r\n\r\n    roots.forEach(setViaApi);\r\n  });\r\n\r\n  document.addEventListener('DOMContentLoaded', () => {\r\n    document.querySelectorAll('.hs-form-html[data-download-asset][data-form-id=\"' + FORM_ID + '\"]')\r\n      .forEach(r => roots.add(r));\r\n  });\r\n})();\r\n<\/script>\n                    <style>\/* Kompaktere Darstellung f\u00fcr HubSpot Formulare *\/\n[data-hsfc-id=\"Renderer\"] .hsfc-Step .hsfc-Step__Content { padding: 0 20px 20px !important; }\n[data-hsfc-id=Renderer] .hsfc-TextField>*:not(:last-child) { margin-bottom:4px !important; }\n[data-hsfc-id=\"Renderer\"] .hsfc-Row { gap: 20px !important; margin-bottom: 12px !important; }\n[data-hsfc-id=\"Renderer\"] .hsfc-NavigationRow { margin-top: 6px !important; }\n[data-hsfc-id=\"Renderer\"] .hsfc-TextInput { padding: 8px !important; }<\/style>\n                <\/div>\n            <\/div>\n        <\/div><p>To respond to <strong>questions of availability<\/strong>, team leaders do not need perfect and detailed planning. Chiefly, they require a complete overview of all resources and their respective activities. The team leader gains a lot by having more or less accurate answers to these questions. This is significantly better than a wrong answer.<\/p>\n<figure id=\"attachment_7873\" aria-describedby=\"caption-attachment-7873\" style=\"width: 700px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/Team-Manager-Project-Manager-Alignment-1_E-e1657186035931.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-7873\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/Team-Manager-Project-Manager-Alignment-1_E-e1657186035931.png\" alt=\"Using team leader information to determine resource availability for the project (capacity minus absences and operational activities = availability to the project)\" width=\"700\" height=\"460\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/Team-Manager-Project-Manager-Alignment-1_E-e1657186035931.png 2037w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/Team-Manager-Project-Manager-Alignment-1_E-e1657186035931-300x197.png 300w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/Team-Manager-Project-Manager-Alignment-1_E-e1657186035931-1024x674.png 1024w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/Team-Manager-Project-Manager-Alignment-1_E-e1657186035931-1536x1010.png 1536w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><figcaption id=\"caption-attachment-7873\" class=\"wp-caption-text\">Using team leader information to determine resource availability for the project (capacity minus absences and operational activities = availability to the project)<\/figcaption><\/figure>\n<p>It is a great but <strong>avoidable mistake to make commitments which cannot be kept<\/strong>. The usual reason is that activities were neglected when calculating the workload.<\/p>\n<p>Apart from that, the team leaders\u2019 planning almost always fluctuates except for vacation and a few regular meetings. After all, it is <strong>usually based on estimates<\/strong>.<\/p>\n<p>The key difference lies in this: are you surprised that team members do not have time?<\/p>\n<ol>\n<li>Is this because they are pursuing activities the team leaders are unacquainted with? That is bad. You will need to work on your team resource planning methods.<\/li>\n<li>Or are known activities simply taking longer than assumed? This is easier to justify.<\/li>\n<\/ol>\n<h4>Only Complete Resource Planning is Useful<\/h4>\n<p>Therefore, the primary objective is not necessarily perfect resource planning. What you need is complete resource planning. Resource planning only begins to be useful once it is complete. The initial complete plan can be refined in further steps.<\/p>\n<p>Later, you can mainly improve one thing: the regular and increasingly more specific coordination with the project managers. The rest lies in the team leaders\u2019 responsibility anyway. And soon it will also be available in the right system.<\/p>\n<blockquote><p><strong>Our tip:<\/strong> What you require first is complete, not perfect, resource planning. It only begins to be useful once it is complete. Missing details can be added later.<\/p><\/blockquote>\n<h2 id=\"Chapter3\">Resource Planning Implementation in 6 Steps<\/h2>\n<p>So much for the background. Now, you will learn how to\u00a0approach resource planning implementation\u00a0via the team leaders.<\/p>\n<h3 id=\"Chapter4\">Step 1: Promote the Benefits<\/h3>\n<figure id=\"attachment_7874\" aria-describedby=\"caption-attachment-7874\" style=\"width: 700px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/Successful_promotion_is_key.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-7874\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/Successful_promotion_is_key.png\" alt=\"Resource planning implementation \u2013 Successful promotion is the key to implementing resource planning\" width=\"700\" height=\"196\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/Successful_promotion_is_key.png 1159w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/Successful_promotion_is_key-300x84.png 300w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/Successful_promotion_is_key-1024x287.png 1024w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><figcaption id=\"caption-attachment-7874\" class=\"wp-caption-text\">Successful promotion is the key to implementing resource planning<\/figcaption><\/figure>\n<p>If you want to persuade the team leaders, you need to highlight the benefits of a central system for resource planning\u00a0as follows:<\/p>\n<ul>\n<li><strong>Decision-makers<\/strong> receive utilization overviews of all teams. As a rule, these are aggregated. Yet, the decision-makers have the option to \u201cdrill down\u201d to every individual team. This provides them with all the necessary details to make informed decisions.<\/li>\n<li><strong>Team leaders<\/strong> obtain valid utilization overviews. These enable them to achieve the best possible utilization of their team, without overload.<\/li>\n<li><strong>Project managers<\/strong> obtain more reliable commitments regarding:\n<ul>\n<li>the availability of suitable resources (in matrix organizations)<\/li>\n<li>delivery dates of results (in line organizations)<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>Do some <strong>marketing<\/strong> for the resource planning implementation! Get the affected people involved. But watch out: be aware that you are also creating a <strong>transparency<\/strong> some team leaders may not be comfortable with.<\/p>\n<p>Another important point is to reach an agreement with the <strong>employee organization \/ works council<\/strong> at an early stage, as they\u00a0might suspect the possibility of unjustified surveillance of the employees. However, this should not cause any real problems, since:<\/p>\n<ul>\n<li>The users of the planning data are the team leaders<\/li>\n<li>These are the direct supervisors; and, for the benefit of their employees, they can now plan a better utilization<\/li>\n<li>The aim is to avoid overload; less overplanning means less stress for the employees<\/li>\n<\/ul>\n<blockquote><p><strong>Our tip:<\/strong> Turn affected people into proponents. Thus, they will support you in advocating the implementation of a solution for tactical resource planning. And be aware that not all team leaders will appreciate this new transparency.<\/p><\/blockquote>\n<h3 id=\"Chapter5\">Step 2: Start by Planning for a First Representative Team<\/h3>\n<p>If changes are due, consider first: what has worked well in which area so far? What have team leaders been planning to date? And with how much detail?<\/p>\n<figure id=\"attachment_7875\" aria-describedby=\"caption-attachment-7875\" style=\"width: 500px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/Key_questions_to_ask_the_team.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-7875\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/Key_questions_to_ask_the_team.png\" alt=\"Resource planning implementation \u2013 Key questions to ask the team \" width=\"500\" height=\"338\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/Key_questions_to_ask_the_team.png 902w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/Key_questions_to_ask_the_team-300x203.png 300w\" sizes=\"(max-width: 500px) 100vw, 500px\" \/><\/a><figcaption id=\"caption-attachment-7875\" class=\"wp-caption-text\">Key questions to ask the team<\/figcaption><\/figure>\n<p>Find out the team resource planning methods and data that have been tried and tested and adopt them.<\/p>\n<h4>Look for Team Leaders as Proponents<\/h4>\n<p>Identify a known well-organized team. And make sure its team leader is willing to support your undertaking and team resource planning methods. You need a <strong>template that can be used by everyone<\/strong>. Ideally, you will not start by creating this template in Excel. Instead, use suitable <a href=\"https:\/\/www.theprojectgroup.com\/en\/team-management-software\" target=\"_blank\" rel=\"noopener\">team management software<\/a> for team leaders. In this way, you point your colleagues in the right direction from the get-go.<\/p>\n\n    <p class=\"datamintsbanner\">\n        <a href=\"https:\/\/ebook.theprojectgroup.com\/resource-planning\/\" target=\"_blank\" class=\"datamintsbanner__link\" title=\"Free eBook Download How to Master the Resource Coordination between Project and Line Management\" style=\"display: block;\">\n            <img decoding=\"async\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/08\/TPG_Banner-Blog_1400_eBook-Tactical-Resource-Planning_EN.jpg\" class=\"datamintsbanner__image\" style=\"display: block; max-width: 100%\">\n        <\/a>\n    <\/p>\n    \n<h4>Define the Granularity of Your Planning<\/h4>\n<p>Define the <strong>planning granularity in weeks or months<\/strong>. Planning in quarters tends to be too rough; days are usually too detailed. This mostly depends on the duration of tasks and the planning intervals.<\/p>\n<p>Should you plan in hours, days or <a href=\"https:\/\/en.wikipedia.org\/wiki\/Full-time_equivalent\" target=\"_blank\" rel=\"noopener\">FTEs (Full Time Equivalents)<\/a>? This is also determined by the scope of the tasks. It may be better to enter the number of days than several hundred hours.<\/p>\n<blockquote><p>Wondering how resource planning works? Find a few answers in our<br \/>\n<strong><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/resource-planning-in-project-management\/\" target=\"_blank\" rel=\"noopener\">Project Resource Management<\/a> article<\/strong>.<\/p><\/blockquote>\n<p>On the other hand, <strong>hours are always without ambiguity<\/strong>. In the case of part-time employees, days can raise the question of how these are to be understood. FTEs are an attempt at bypassing this question. The concept needs to be explained all the same.<\/p>\n<h4>Record Activities and Assign Categories<\/h4>\n<ul>\n<li>Define rows for <strong>absences<\/strong>. At best, these are vacation and other. As a rule, it is not permitted to enter illness. The employee organization \/ works council is particularly vigilant in this respect.<\/li>\n<li>Define rows for <strong>general operations<\/strong> per team that apply to most team members. These can be activities such as team meetings, further training, presales, support, etc. Maintain these rows in the <a href=\"https:\/\/www.theprojectgroup.com\/en\/team-management-software\" target=\"_blank\" rel=\"noopener\">team manager tool<\/a> for all team members.<\/li>\n<li>Identify the <strong>individual operations<\/strong> of each team member. In contrast to the general operations, these can change over time. And they must not relate to deliverables within projects.<\/li>\n<li>Record all <strong>projects<\/strong> in which your team members are involved. Start with one row per project. You may not have any usable planning data from the projects. In such a case, begin by falling back on the team leader\u2019s and the team members\u2019 knowledge.<\/li>\n<\/ul>\n<p>As repeatedly stated, <strong>mind the completeness of the activities<\/strong> more than the specificity. It is much more important to get an approximate overview of which projects are actually being worked on.<\/p>\n<p>But it is problematic to plan individual tasks in detail for some projects while others are not considered at all. Simply because some details are missing.<\/p>\n<p>The point is to record everything to begin with. Thus, you obtain a complete picture, albeit your first draft.<\/p>\n<figure id=\"attachment_7876\" aria-describedby=\"caption-attachment-7876\" style=\"width: 700px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/Complete_planning_as_prerequisite.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-7876\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/Complete_planning_as_prerequisite.png\" alt=\"Resource planning implementation \u2013 Completeness is the key prerequisite for good resource planning\" width=\"700\" height=\"309\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/Complete_planning_as_prerequisite.png 808w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/Complete_planning_as_prerequisite-300x133.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><figcaption id=\"caption-attachment-7876\" class=\"wp-caption-text\">Completeness is the key prerequisite for good resource planning<\/figcaption><\/figure>\n<blockquote><p><strong>Our tip:<\/strong> Mind the completeness of the recorded activities more than the specificity of your planning. It is important to obtain a complete picture for a start. Otherwise, your planning will contain an unknown quantity of error. This is not conducive to reliable resource planning.<\/p><\/blockquote>\n<p>Based on this, you can establish coordination processes with the project managers. Thus, they stand on a better footing from the outset.<\/p>\n<h4>Involve the Project Managers Gradually<\/h4>\n<p>There is no need to involve all project managers at once. This can happen step by step. Some projects are about to be completed. Planning them in detail is not worth the effort. Others may only start in a few months. In both cases, rough planning is sufficient. This can be because detailed planning may not be worth pursuing:<\/p>\n<ol>\n<li>yet<\/li>\n<li>anymore<\/li>\n<\/ol>\n<p><strong>But one thing is always wrong: not to plan something<\/strong> only because it cannot be as specific as you would like it to be.<\/p>\n<h4>Involve Further Team Leaders and Optimize the System Together<\/h4>\n<p>Present the result to the other team leaders and integrate their feedback. After all, each person must:<\/p>\n<ol>\n<li>Understand the structure<\/li>\n<li>Accept the granularity of the planning<\/li>\n<\/ol>\n<h3 id=\"Chapter6\">Step 3: Conduct the First Planning Session<\/h3>\n<p>Before defining the processes, ensure that the <strong>team leaders involved become familiar with:<\/strong><\/p>\n<ol>\n<li><strong>The tool<\/strong><\/li>\n<li><strong>The planning effort<\/strong><\/li>\n<\/ol>\n<p>Of course, you can also define the planning intervals first. And begin to populate the tool afterwards.<\/p>\n<p>But in our experience, organizations tend to take on more than they can actually accomplish. That is why it often makes sense to let all team leaders gather experience with the initial planning for their team. Only then, do you define the intervals at which you update the planning.<\/p>\n<p>A good <a href=\"https:\/\/www.theprojectgroup.com\/en\/team-management-software\" target=\"_blank\" rel=\"noopener\">tool for team planning<\/a> must be a <strong>simple<\/strong> one. Normally, a team leader should <strong>not<\/strong> need to spend <strong>more than two hours per week on team planning<\/strong>.<\/p>\n<p>But the initial planning is bound to take longer because the users must:<\/p>\n<ol>\n<li>Familiarize themselves with the structures<\/li>\n<li>Get to know the tool<\/li>\n<\/ol>\n<p>In addition, various data will not be as readily available as hoped-for.<\/p>\n<h4>Good Support of the Team Leaders is Vital<\/h4>\n<p>Ensure that the team leaders have good support. <strong>Planning has to be a positive experience for them from the start.<\/strong> Some will require more support than others will.<\/p>\n<p>It is vital to convince as many team leaders as possible in the first round. They need to recognize the benefits of working with their own real data.<\/p>\n<blockquote><p><strong>Our tip:<\/strong> At all events, ensure good support for the team leaders in the first few weeks. For them, planning must be a positive, smooth experience without difficulties from the start. And never stop communicating the benefits of working with your own data.<\/p><\/blockquote>\n<h4>Set Guidelines for Data Maintenance<\/h4>\n<p>Define steps to be completed when entering the data. The following entries are necessary:<\/p>\n<ul>\n<li>All team members and their capacities (ideally, the system will have been populated automatically for every team with the resources and their capacities; the data is derived from their work schedules)<\/li>\n<li>All project requests for team members (can possibly be imported from other systems)<\/li>\n<li>Absences and general operations (can possibly be imported from other systems)<\/li>\n<li>All projects at team level (can possibly be imported from other systems)<\/li>\n<li>Individual operations of all team members<\/li>\n<li>All project commitments for the coming e.g. 3 months<\/li>\n<\/ul>\n<h4>Choose Preliminary Intervals between Updates<\/h4>\n<p>Choose the update frequency that seems reasonable to you. Maybe, you <strong>start with a weekly interval<\/strong>. Thus, you might obtain an initial overview of all teams showing the current status consistently.<\/p>\n<p>Naturally, it will include overload yet to be resolved. However, you can only work this out together and at the intervals you determine. Next, it is necessary to coordinate the planning intervals. All involved must be able to comply with them.<\/p>\n<h3 id=\"Chapter7\">Step 4: Introduce a Coordination Process with Regular Planning Intervals<\/h3>\n<p>As mentioned above, we strongly advise you to introduce a <strong>regular process cycle<\/strong> at your company. And this has to be lived. For the requests from projects tend to change dynamically. But the team leaders cannot reschedule their team planning every day.<\/p>\n<p>Therefore, it is necessary for the <strong>planning<\/strong> to be <strong>up to date by the due date<\/strong>. In the case of resource conflicts, all team leaders and project managers involved have the same current basis for decisions.<\/p>\n<p>You should still get used to the fact that resource planning cannot always be 100 per cent specific. External interferences often come sooner than you can adjust your planning.<\/p>\n<p>This is how you approach the <strong>introduction of regular planning intervals<\/strong>:<\/p>\n<ul>\n<li>Identify the parties involved in the process (project manager, team leader and the <a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/pmo-project-management-office\/\" target=\"_blank\" rel=\"noopener\">PMO<\/a>).<\/li>\n<li>Come to an agreement with them as to which intervals are appropriate for resource coordination at your company. If in doubt, begin with longer intervals. This will allow you to actually perform the update.<\/li>\n<li>Ensure that the commitment of the resources is fixed for the current and the following interval. This is the only way to achieve consistent resource utilization.<\/li>\n<li>Assist the project managers in updating their project plans in line with the agreed intervals. You always need the total current resource requirements at once.<\/li>\n<li>Coordinate the use of resources with the team leaders based on the current project planning.<\/li>\n<li>Resolve resource conflicts project managers and team leaders cannot eliminate in a steering committee. This committee should be made up of the appropriate decision-makers.<\/li>\n<li>In a multi-project environment, top management will first have to define the priorities for this in the course of strategic resource planning (also known as capacity planning).<\/li>\n<\/ul>\n<blockquote><p>Interested in the strategic side of resource planning? Read about <a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/capacity-planning-in-project-management\/\" target=\"_blank\" rel=\"noopener\"><strong>Capacity Planning<\/strong><\/a>.<\/p><\/blockquote>\n<div id=\"id695738896c422\" class=\"iframecontainer iframecontainer--hidden\">\n            <div class=\"iframecontainer__head\" style=\"background: #D60B52!important;\">\n                <div class=\"iframecontainer__head__inner\" style=\"color:#ffffff;\" data-for=\"#id695738896c422\">\n                    <p><strong>Special Download: <\/strong> Capacity Planning \u2013 4 Important Success Factors (PDF file)<\/p>\n                <\/div>\n                <div class=\"iframecontainer__head__icon\" data-for=\"#id695738896c422\">\n                    <svg width=\"10px\" height=\"16px\" viewBox=\"1092 550 10 16\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\">\n                        <polygon class=\"iframecontainer__head__icon__pfeil\"  data-for=\"#id695738896c422\" stroke=\"none\" fill=\"#ffffff\" fill-rule=\"evenodd\" points=\"1093.875 550 1101.875 558 1093.875 566 1092 564.125 1098.125 558 1092 551.875\"><\/polygon>\n                    <\/svg>\n                <\/div>\n            <\/div>\n            <div class=\"iframecontainer__iframe\">\n                <div class=\"iframecontainer__iframe__inner\">\n                    <p>Please fill in the form.<br \/>\n<span style=\"font-size: xx-small;\">* Required Fields\u00a0 |\u00a0 <a href=\"https:\/\/www.theprojectgroup.com\/en\/data-protection\" target=\"_blank\" rel=\"noopener\">Data Protection<\/a><\/span><\/p>\n<div class=\"cookieconsent-optout-marketing\">This form is blocked by your cookie settings to our website. Please <a>click here<\/a> and select at least the marketing cookies. Then this form will be visible. Thanks a lot.<\/div>\n\n                \t<!-- ENGLISCH Wichtig: nur den Code in download-asset \u00e4ndern - definiert Download -->\r\n<script type='text\/x-ccm-loader' data-ccm-loader-src=\"https:\/\/js-eu1.hsforms.net\/forms\/embed\/developer\/146642994.js\" defer><\/script>\r\n\r\n<div class=\"hs-form-html\"\r\n     data-download-asset=\"CU7E\"\r\n     data-region=\"eu1\"\r\n     data-form-id=\"ed0008c7-47d5-4c2e-ad2f-000bd95b74c5\"\r\n     data-portal-id=\"146642994\"><\/div>\r\n\r\n<script>\r\n(() => {\r\n  const FORM_ID = 'ed0008c7-47d5-4c2e-ad2f-000bd95b74c5';\r\n  const FIELD   = '0-1\/download_asset';\r\n  const roots   = new Set();\r\n  const formsByRoot = new WeakMap();\r\n\r\n  const setViaApi = (root) => {\r\n    const code = root.dataset.downloadAsset || '';\r\n    const form = formsByRoot.get(root);\r\n    if (!code || !form) return;\r\n    form.setFieldValue(FIELD, code);\r\n  };\r\n\r\n  window.addEventListener('hs-form-event:on-ready', (event) => {\r\n    if (!window.HubSpotFormsV4) return;\r\n    const form = HubSpotFormsV4.getFormFromEvent(event);\r\n    if (!form || form.getFormId() !== FORM_ID) return;\r\n\r\n    const root = [...roots].find(r => r.contains(event.target));\r\n    if (!root) return;\r\n\r\n    formsByRoot.set(root, form);\r\n    setViaApi(root);\r\n  });\r\n\r\n  window.addEventListener('message', (event) => {\r\n    const d = event.data;\r\n    if (!d || d.type !== 'hsFormCallback' || d.eventName !== 'onFormSubmit') return;\r\n    if (d.id !== FORM_ID) return;\r\n\r\n    roots.forEach(setViaApi);\r\n  });\r\n\r\n  document.addEventListener('DOMContentLoaded', () => {\r\n    document.querySelectorAll('.hs-form-html[data-download-asset][data-form-id=\"' + FORM_ID + '\"]')\r\n      .forEach(r => roots.add(r));\r\n  });\r\n})();\r\n<\/script>\n                    <style>\/* Kompaktere Darstellung f\u00fcr HubSpot Formulare *\/\n[data-hsfc-id=\"Renderer\"] .hsfc-Step .hsfc-Step__Content { padding: 0 20px 20px !important; }\n[data-hsfc-id=Renderer] .hsfc-TextField>*:not(:last-child) { margin-bottom:4px !important; }\n[data-hsfc-id=\"Renderer\"] .hsfc-Row { gap: 20px !important; margin-bottom: 12px !important; }\n[data-hsfc-id=\"Renderer\"] .hsfc-NavigationRow { margin-top: 6px !important; }\n[data-hsfc-id=\"Renderer\"] .hsfc-TextInput { padding: 8px !important; }<\/style>\n                <\/div>\n            <\/div>\n        <\/div><p>The figure below shows such a process cycle across the levels of the roles involved.<\/p>\n<figure id=\"attachment_7878\" aria-describedby=\"caption-attachment-7878\" style=\"width: 700px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/Sample_process_cycle.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-7878\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/Sample_process_cycle.png\" alt=\"Resource planning implementation \u2013 Coordinated process cycle for resource management \" width=\"700\" height=\"302\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/Sample_process_cycle.png 912w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/Sample_process_cycle-300x130.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><figcaption id=\"caption-attachment-7878\" class=\"wp-caption-text\">Coordinated process cycle for resource management<\/figcaption><\/figure>\n<h3 id=\"Chapter8\">Step 5: Regular Operations and Optimizing Team Planning<\/h3>\n<p>Run through the planning cycle a few times. Once it is more or less stable, you can <strong>start optimizing<\/strong> it. What is the situation at your company at this point in time?<\/p>\n<ul>\n<li>Have the promised benefits of the new resource planning materialized?<\/li>\n<li>Are team leaders, project managers and decision-makers working with better overviews?<\/li>\n<li>And can they use these as a basis for their decisions?<\/li>\n<li>Does everyone succeed in updating their plans on time?<\/li>\n<li>Are the coordination meetings successful?<\/li>\n<\/ul>\n<p>The following results are likely:<\/p>\n<ol>\n<li>In some areas your planning was perhaps too rough<\/li>\n<li>In others it may have been unnecessarily detailed<\/li>\n<\/ol>\n<p>The task at hand is to <strong>strike a balance between effort and benefit and optimize it<\/strong>. This can take several weeks or even months.<\/p>\n<p>You could even implement some technical interfaces. These would enable you to synchronize data regarding capacities and absences automatically from HR systems. Or you may automate the interfaces between project planning and team planning using the appropriate <a href=\"https:\/\/www.theprojectgroup.com\/en\/integration-middleware\" target=\"_blank\" rel=\"noopener\">integration middleware<\/a>.<\/p>\n<h3 id=\"Chapter9\">Step 6: Implementing and Optimizing Project Planning<\/h3>\n<p>Up to now, you have advanced resource planning on the team leaders\u2019 side. This has allowed you to achieve a complete overview of the workload and availability of team members quickly. Now you need to advance the processes, methods and tools for project planning. The <a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/pmo-project-management-office\/\" target=\"_blank\" rel=\"noopener\">PMO<\/a> is responsible for doing this.<\/p>\n<p>If you are interested in this part you might want to download our free PMO Survey.<\/p>\n\n    <p class=\"datamintsbanner\">\n        <a href=\"https:\/\/www.theprojectgroup.com\/en\/pmo-survey\" target=\"_blank\" class=\"datamintsbanner__link\" title=\"TPG PMO Survey Free PDF Download Projectmanagement Projectmanagementoffice PM Project Projects Projectmanager PDF\" style=\"display: block;\">\n            <img decoding=\"async\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2022\/10\/TPG_PMO-Study_banner_1400_e.jpg\" class=\"datamintsbanner__image\" style=\"display: block; max-width: 100%\">\n        <\/a>\n    <\/p>\n    \n<h4>Resource Planning as a Problem for PMOs<\/h4>\n<p>And one final note: Our extensive <a href=\"https:\/\/www.theprojectgroup.com\/en\/pmo-survey\" target=\"_blank\" rel=\"noopener\">PMO Survey 2020<\/a> came to an interesting conclusion based on the feedback from 330 companies. The lack of transparency in resource planning is one of the top 4 obstacles to greater PMO acceptance. The approach described above may be a good remedy for this.<\/p>\n<figure id=\"attachment_7879\" aria-describedby=\"caption-attachment-7879\" style=\"width: 700px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/PMO_Survey_RP.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-7879\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/PMO_Survey_RP.png\" alt=\"If resource planning does not run smoothly PMOs face acceptance problems (source: PMO Survey 2020, TPG The Project Group) \" width=\"700\" height=\"399\" srcset=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/PMO_Survey_RP.png 756w, https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2020\/03\/PMO_Survey_RP-300x171.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><figcaption id=\"caption-attachment-7879\" class=\"wp-caption-text\">If resource planning does not run smoothly PMOs face acceptance problems (source: PMO Survey 2020, TPG The Project Group)<\/figcaption><\/figure>\n\n    <p class=\"datamintsbanner\">\n        <a href=\"https:\/\/bit.ly\/4b3Fx51\" target=\"_blank\" class=\"datamintsbanner__link\" title=\"The comprehensive Resource Management Tool\" style=\"display: block;\">\n            <img decoding=\"async\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2024\/06\/Banner-TPG-CoReSuite-EN-6-2024.png\" class=\"datamintsbanner__image\" style=\"display: block; max-width: 100%\">\n        <\/a>\n    <\/p>\n    \n<h2 id=\"Chapter10\">Conclusion \u2013 Resource Planning Implementation in 6 Steps<\/h2>\n<p>In this article, you have learned how to approach resource planning implementation and that this can even be a fast process. Choose the approach via the team leaders. They already have a lot of current and important information that needs to be consolidated.<\/p>\n<p>This assumes that you stick to the proposed \u201cbasic rules\u201d when implementing resource management. Use the 6 steps described above as a guide to resource planning implementation.<\/p>\n<p>However, always bear the following in mind: the goal is not perfect but complete resource planning. This will provide the basis to make it work for you, too.<\/p>\n<blockquote><p><strong>Our final tips<\/strong><\/p>\n<p>Get to know the individually adaptable \u201cPPM Paradise\u201d \u2013 the optimal environment for your enterprise-wide project, program, portfolio and resource management. <a href=\"https:\/\/www.theprojectgroup.com\/data\/Downloads_eBooks\/TPG_PPM_Paradise_eBook_EN_-_TPG_TheProjectGroup.pdf\" target=\"_blank\" rel=\"noopener\">Download the eBook now<\/a> (just click, no form).<\/p>\n<p>And sign up for our <a href=\"https:\/\/www.theprojectgroup.com\/en\/project-management-newsletter\" target=\"_blank\" rel=\"noopener\">bi-weekly blog newsletter<\/a> to make sure you receive all our updates.<\/p><\/blockquote>\n<p><strong>What has been your experience with resource planning implementation? Or is there anything you would like to add? Please leave a comment below.<\/strong><\/p>\n<div id=\"id695738896c6eb\" class=\"iframecontainer iframecontainer--hidden\">\n            <div class=\"iframecontainer__head\" style=\"background: #D60B52!important;\">\n                <div class=\"iframecontainer__head__inner\" style=\"color:#ffffff;\" data-for=\"#id695738896c6eb\">\n                    <p><strong>Subscribe to TPG BlogInfo:<\/strong> Never miss new practice-oriented tips &amp; tricks<\/p>\n                <\/div>\n                <div class=\"iframecontainer__head__icon\" data-for=\"#id695738896c6eb\">\n                    <svg width=\"10px\" height=\"16px\" viewBox=\"1092 550 10 16\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\">\n                        <polygon class=\"iframecontainer__head__icon__pfeil\"  data-for=\"#id695738896c6eb\" stroke=\"none\" fill=\"#ffffff\" fill-rule=\"evenodd\" points=\"1093.875 550 1101.875 558 1093.875 566 1092 564.125 1098.125 558 1092 551.875\"><\/polygon>\n                    <\/svg>\n                <\/div>\n            <\/div>\n            <div class=\"iframecontainer__iframe\" style=\"height: 520px;\">\n                <div class=\"iframecontainer__iframe__inner\">\n                \t<p>Every other week: Receive practical tips in TPG blog posts written by recognized experts in project, portfolio, and resource management.<br \/>\n* Required Fields\u00a0 |\u00a0 <a href=\"https:\/\/www.theprojectgroup.com\/en\/data-protection\" target=\"_blank\" rel=\"noopener\">Data Protection<\/a><\/p>\n<div class=\"cookieconsent-optout-marketing\">This form is blocked by your cookie settings to our website. Please <a>click here<\/a> and select at least the marketing cookies. Then this form will be visible. Thanks a lot.<\/div>\n\n                    <iframe src=\"https:\/\/scnem.com\/art_resource.php?sid=hqvs9.qdei48\" style=\"width: 100%; height: 520px;\"><\/iframe>\n                <\/div>\n            <\/div>\n        <\/div><div class=\"row cf\"><div class=\"column half\">\n<hr \/>\n<p><span style=\"color: #ff0000;\"><a style=\"color: #ff0000;\" href=\"https:\/\/www.theprojectgroup.com\/blog\/wp-content\/uploads\/2020\/05\/Achim_Schmidt-Sibeth2.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-5870 size-thumbnail\" src=\"https:\/\/www.theprojectgroup.com\/blog\/wp-content\/uploads\/2020\/02\/Johann-1-150x150.png\" alt=\"Johann Strasser, The Project Group\" width=\"150\" height=\"150\" \/><\/a><\/span><span style=\"color: #808080;\"><strong>Johann Strasser<br \/>\n<\/strong><em>Managing Partner at TPG<\/em><strong><br \/>\n<\/strong><\/span><\/p>\n<p>The certified engineer, has been a managing partner at TPG The Project Group since 2001. After many years as a development engineer in the automotive and energy sectors, Johann Strasser spent a decade as an independent trainer and consultant in the field of project management. During his tenure, he also served as project manager for software projects in the construction industry and provided scheduling and cost management support for large-scale construction projects. At TPG, he applies his expertise in product development and consulting services for international clients. His special focus is on <a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/pmo-project-management-office\/\" target=\"_blank\" rel=\"noopener\">PMO<\/a>, project portfolios, hybrid project management, and resource management. For many years now, he has shared his knowledge through presentations, seminars, articles, and webinars.<\/p>\n<p>Read more about Johann Strasser on <a href=\"https:\/\/www.linkedin.com\/in\/johann-strasser\/?originalSubdomain=de\" target=\"_blank\" rel=\"noopener\">LinkedIn<\/a> and <a href=\"https:\/\/www.xing.com\/profile\/Johann_Strasser4\/cv\" target=\"_blank\" rel=\"noopener\">XING.<\/a><\/p>\n<p><span style=\"color: #333333;\"><\/div><div class=\"column half\"><\/span><\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><a style=\"color: #ff0000;\" href=\"https:\/\/www.theprojectgroup.com\/blog\/wp-content\/uploads\/2023\/04\/AchimS-200x200-2.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-10753 size-thumbnail alignleft\" src=\"https:\/\/www.theprojectgroup.com\/blog\/wp-content\/uploads\/2023\/04\/AchimS-200x200-2-150x150.jpg\" alt=\"\" width=\"150\" height=\"150\" \/><\/a><\/span><span style=\"color: #808080;\"><strong>Achim Schmidt-Sibeth<\/strong><br \/>\n<\/span><em>Senior Marketing Manager<\/em><\/p>\n<p>After earning his engineering degree in environmental technology, he gained many years of experience in project management through his work at an engineering office, an equipment manufacturer, and a multimedia agency. Achim Schmidt-Sibeth and his team have been responsible for marketing and communication at TPG The Project Group for many years now.<\/p>\n<p>Read more about Achim Schmidt-Sibeth on\u00a0<a href=\"https:\/\/www.linkedin.com\/in\/achim-schmidt-sibeth-3b89a417\/?originalSubdomain=de\" target=\"_blank\" rel=\"noopener\">LinkedIn<\/a>\u00a0or\u00a0<a href=\"https:\/\/www.xing.com\/profile\/Achim_SchmidtSibeth\/cv\" target=\"_blank\" rel=\"noopener\">XING<\/a><\/p>\n<\/div><\/div>\n\n    <p class=\"datamintsbanner\">\n        <a href=\"https:\/\/bit.ly\/3IFmguV\" target=\"_blank\" class=\"datamintsbanner__link\" title=\"Microsoft 365 Project Management TPG ProjectPowerPack: Best Practice Solution for Project & Portfolio Management Based on Microsoft 365 & Power Platform\" style=\"display: block;\">\n            <img decoding=\"async\" src=\"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-content\/uploads\/sites\/2\/2025\/05\/csm_PPP_Blog_Banner2_EN_1300px_tiny_8e50efa17d.jpg\" class=\"datamintsbanner__image\" style=\"display: block; max-width: 100%\">\n        <\/a>\n    <\/p>\n    \n","protected":false},"excerpt":{"rendered":"<p>Are you planning a professional resource planning implementation to quickly optimize your planning, identify and resolve conflicts in good time? If so, this article is just right for you. The following practical tips should allow you \u2013 for instance in the role of PMO \u2013 to quickly reach your goal. The following chapters are waiting<\/p>\n<div class=\"read-more\"><a href=\"https:\/\/www.theprojectgroup.com\/blog\/en\/resource-planning-implementation\/\" title=\"Read More\">Read More<\/a><\/div>\n","protected":false},"author":14,"featured_media":7871,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[18],"tags":[],"_links":{"self":[{"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/posts\/335"}],"collection":[{"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/users\/14"}],"replies":[{"embeddable":true,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/comments?post=335"}],"version-history":[{"count":79,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/posts\/335\/revisions"}],"predecessor-version":[{"id":8164,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/posts\/335\/revisions\/8164"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/media\/7871"}],"wp:attachment":[{"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/media?parent=335"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/categories?post=335"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.theprojectgroup.com\/blog\/en\/wp-json\/wp\/v2\/tags?post=335"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}